Office Manager

Breaking Ground; New York (NY); On-site; USD 50,000 - 65,000; Full time

Job summary

Breaking Ground is seeking an Office Manager to support operations within their housing programs. The role involves administrative tasks such as bookkeeping and scheduling, while also serving as a point of contact for clients, requiring excellent organization and interpersonal skills.

Qualifications

• Minimum of two years related work experience.
• Ability to work independently and as part of a team.
• Experience working with diverse and special needs populations is preferred.

Responsibilities

• Direct and answer client questions and maintain client data.
• Responsible for bookkeeping, scheduling, and correspondence.
• Maintain facility and staff activity calendars.

Skills

Organizational skills

Interpersonal skills

Written skills

Verbal skills

Microsoft Office proficiency

Ability to handle multiple tasks

Job description

Continental Save Haven, Brooklyn, New York, United States of America

Job Description

Posted Tuesday, June 17, 2025 at 4:00 AM

ABOUT US: - We believe that everyone deserves a home!

Breaking Ground operates nearly 4,000 units of housing across New York City, along with housing in upstate New York and Connecticut. Supportive housing - affordable housing paired with services designed to help people maintain their homes for the long-term - is widely recognized as a proven and cost-effective solution to chronic homelessness.

But we didn't stop at providing housing. Breaking Ground's programs and services help people experiencing street homelessness - especially those who have been on the streets the longest - to come indoors. Through our Street to Home outreach program and transitional housing resources, we help people get, and stay, on the path to a permanent home.

Office Manager

Breaking Ground embraces a housing first and harm reduction philosophy with an aim at helping residents secure appropriate permanent housing. Reporting to the Program Director, theOffice Manageris responsible for administrative responsibilities supporting the day-to-day operations for the Program. including bookkeeping, scheduling, note taking, maintaining filing systems, writing letters and other correspondence, maintaining client data. The Office Manager is an important point of contact for building clients.

This is a 35 hour work week.

ESSENTIAL DUTIES:

• Direct and answer client questions
• Responsible for maintaining petty cash, billing, check requests, and MetroCards
• Maintain facility and staff activity calendars
• Track vacations and attendance
• Maintain client data and files
• Keep an updated file of vendors, order and track supplies
• Maintain filing system
• Order and keep an inventory of office supplies
• Answer phones, direct calls, and take messages
• Attend meetings and take notes
• Performs other related duties as assigned

MINIMUM QUALIFICATIONS:

• Minimum of two years related work experience
• Excellent organizational and interpersonal skills
• Must have the ability to work independently and as part of a team
• Able to work with a diverse and special needs population
• Able to handle multiple tasks simultaneously
• Must have excellent written and verbal skills
• Proficiency with Microsoft Office (Word, Outlook, Excel)
• Experience working with homeless/formerly homeless populations preferred

Continental Save Haven, Brooklyn, New York, United States of America