Senior Office Manager – Finance, Midtown, Onsite

Glocap Search; New York (NY); Sur place; USD 120 000 - 140 000; Plein temps

Résumé du poste

Investment Management firm in Midtown Manhattan is seeking an Office Manager to join the team. The candidate will be organized, detail-oriented, and experienced with office vendors. Must be a team player who can pitch in and support multiple functions, including HR onboarding and event planning.

Role is fully onsite with hours from 8:30am to 6:00pm. Salary ranges from $120k to $140k base, with bonus eligibility and benefits depending on experience.

Qualifications

• 10+ years of office experience.
• Ability to work independently.
• Impeccable attention to detail and accuracy.
• Take initiative and adaptability.
• Verbal and written communication skills.
• Professional, warm personal presentation.
• Organization and planning skills.
• Reliable and able to work in a stressful environment.

Responsabilités

• Liaise with office vendors and be main point person.
• Main point of contact with outsourced IT firm.
• Collect and organize invoices from office vendors and ensure payment.
• Collect and organize office expense reporting.
• Prepare and submit expense reports for senior staff.
• Assist with HR onboarding of new employees.
• Help plan company events.
• Schedule and coordinate meetings for Partners as needed.
• Answer and place calls and take messages for Partners.
• Coordinate detailed travel arrangements with internal travel team and outside agencies.
• Manage inventory and order office supplies.
• Update firm CRM system (Backstop).
• General office work including photocopying, scanning, filing, printing.

Connaissances

Office management

Communication skills

Attention to detail

Organizational skills

Independent worker

Team player

HR onboarding

Vendor coordination

Travel coordination

Stress management

Outils

Backstop CRM

Description du poste

Investment Management firm in Midtown Manhattan is seeking an Office Manager to join the team. The candidate will be organized, detail-oriented, and experienced with office vendors. Must be a team player who can pitch in and support multiple functions, including HR onboarding and event planning.

Role is fully onsite with hours from 8:30am to 6:00pm. Salary ranges from $120k to $140k base, with bonus eligibility and benefits depending on experience.