Office Manager

Rezolut; New Rochelle (NY); On-site; USD 70,000 - 80,000; Full time

Job summary

Rezolut in New Rochelle seeks a Medical Office Manager to lead the administrative team and manage daily workflows in a diagnostic imaging facility. You will supervise staff, coordinate with clinical leads, and maintain accurate patient records while upholding regulatory requirements.

The role emphasizes financial oversight, scheduling accuracy, and collaboration with billing to ensure timely claims and optimal cash flow. Strong leadership and healthcare operations knowledge are essential.

Qualifications

• Requires radiology experience.
• Bachelor's degree in healthcare administration preferred.
• Experience in medical office management in healthcare.
• Knowledge of billing procedures and office operations.

Responsibilities

• Supervise administrative staff and ensure smooth operations.
• Oversee radiologic staff, scheduling, and patient records.
• Manage office finances, labor, claims audits, and supply orders.
• Ensure CMS/ACR compliance and high quality patient care.

Skills

Leadership

Organization

Communication

Problem solving

Education

Bachelor's degree in healthcare administration

Tools

Electronic Health Records (EHR)

Billing software

Job description

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Office Manager

Full-time Management New Rochelle, NY, US

Salary: $70,000.00 Annually

Job Description: Office Manager

Position Overview:

We are looking for an organized and experienced Medical Office Manager to help run our diagnostic medical imaging facility in New Rochelle. As a Medical Office Manager, your main job will be to handle administrative tasks and ensure everything in the office is running efficiently. You'll need to have good leadership skills and know a lot about how medical offices work to make sure our patients receive the best care possible.

Responsibilities:

1. Administrative Management:

• Supervise and guide administrative staff like receptionists and patient navigators


• Collaborate with clinical leads to oversee and manage radiologic technical staff


• Work with Scheduling Department to make sure patient appointments are scheduled properly and keep track of patient records.


• Create and follow office policies to make sure we meet all the rules and regulations.


• Take care of office supplies, equipment, and medicines by ordering them when needed.


• Make sure all the office equipment and software are working properly.


• Work with Marketing to create collateral to support center outreach to providers and patients


• Keep an eye on the financial side of the medical office, like managing labor, claim audits, and supply orders.


• Work with the Billing Department to make sure codes are accurate and claims are submitted on time.


• Prepare commentary for financial reports and analyze the office's finances to find ways to save money.


• Develop strategies to make sure we get maximize cash flow and spend money wisely.


• Stay updated on how insurance companies and billing rules work.

3. Human Resources Management:

• Hire, train, and manage the administrative and technical staff, and help them grow professionally.


• Evaluate their performance and give them feedback to make sure they do their best.


• Lead process to create schedules for the staff and make sure there are no problems when someone is on vacation.


• Encourage teamwork and open communication among the staff.

4. Quality Assurance and Compliance:

• Follow the rules and regulations set forth by CMS, ACR and other governing and accrediting bodies.


• Improve the quality of our services and find ways to make patients happier.


• Handle any complaints from patients and make sure they are resolved quickly and with care.


• Work with the staff radiologists and staff to have consistent and high-quality care.

Requirements:

• MUST HAVE RADIOLOGY EXPERIENCE


• Preferred candidates will have a bachelor's degree in healthcare administration, business management, or a related field.


• Experience working as a medical office manager or in a similar role in healthcare is a plus.


• You should know a lot about medical office operations, regulations, and billing procedures.


• Being a good leader and motivating your team is important.


• You should be organized and able to solve problems efficiently.


• Knowing how to use computer systems and electronic health records is important.


• Having good communication skills to talk to staff, patients, and others is crucial.


• Being responsible and keeping confidential information private is a must.


• Keeping up with the latest trends and practices in healthcare is important.