Office Manager

The Academy for Technology and the Classics; New Mexico; On-site; USD 42,000 - 62,000; Full time

Benefits offered by this job

NMPSIA benefits

NMERB retirement

Gorgeous Santa Fe setting

Job summary

The Academy for Technology and the Classics in Santa Fe, NM, is seeking an Office Manager for a 11-month contract term. This role supports administrative operations, processes accounts payable/receivable, enrollment, and benefits sign-ups for employees.

Evening Governing Council meetings are required. Responsibilities include coordinating registrations, managing inventory of supplies and textbooks, and assisting with facilities scheduling.

Qualifications

• Public school employee must comply with background check requirements; evenings/weekends may occur.
• Education and/or equivalent experience in business operations, public administration, bookkeeping, accounting, or related fields preferred.
• Literate Spanish language skills strongly preferred.

Responsibilities

• Perform receptionist duties and provide information to parents/public about school matters.
• Organize and schedule registration for incoming students.
• Enroll new students and process paperwork for disenrollment.
• Coordinate with Director of Student Success on scheduling of new students.
• Organize and conduct the ATC Lottery per Governing Council policy and state regulations.
• Manage school money, prepare deposits, and make daily deposits.

Skills

Organizational skills

Communication

Customer service

Policy compliance

Education

Bachelor's degree in Business Administration

Tools

PowerShell

Infinite Campus

Google Workspace

MS Office

Job description

School Overview

The Academy for Technology and the Classics is a grades 7-12 public charter school in Santa Fe, New Mexico. We maintain a familial atmosphere with a dedicated and highly qualified faculty. Our teachers are deeply collaborative, passionate about teaching, have strong classroom management skills, and commit to helping students reach their full potential. ATC is a nationally top-ranked, college preparatory school.

Job Summary

This is an 11-month contract position with the 20 days not worked selected by the employee at the start of the contract in order to coincide with less busy times of the school year. Under the supervision of the school co-principals, the office manager works to support the administrative operations of the school and office personnel. This position manages financial transactions, accounts payable, enrollment, lottery admissions, general supply and textbook inventory, and benefits sign-ups for employees. The office manager organizes, directs, and performs various administrative duties and works on miscellaneous activities and other projects as assigned.The office manager also attends monthly evening Governing Council meetings in order to take minutes.

Requirements and Qualifications

• As a public school employee, the successful candidate must be able to comply with federal background check requirements This position primarily serves during normal business hours with evening/weekend events a few times most months.
• Education and/or equivalent experience in business operations, public administration, bookkeeping, accounting, or related fields preferred.
• Prior experience in a public school administrative setting is preferred.
• Literate Spanish language skills strongly preferred.

Responsibilities and Duties

• Perform receptionist duties, providing accurate information to parents and the general public regarding school matters, including public records requests.
• Organize and schedule registration for incoming students.
• Enroll new students and process paperwork for disenrolling students.
• Communicate and collaborate with the Director of Student Success and Academic Services on scheduling new students.
• Organize and conduct the ATC Lottery according to Governing Council policy and state regulations.
• Manage school-related money, prepare deposits, and make daily deposits.
• Process accounts payable and receivables twice monthly or as needed.
• Work with Santa Fe Public Schools student information and data office.
• May assist in scheduling the use of facilities.
• May dispense medication to students.
• Perform administrative tasks in support of the school’s Governing Council, including but not limited to publishing meeting notices, agendas, packets, minutes, scheduling, and file management.
• Work with the school business manager to monitor the school’s budget and expenditures.
• Work with the receptionist to maintain records of personnel absences and assist in scheduling substitutes.
• Work with the school business manager to maintain adequate enrollment of students for budgeting.

Skills and Abilities

• Proficiency in Microsoft Office Suite and Google Workspace (Docs, Sheets, Forms). Familiarity with student information systems (e.g., PowerShell, Infinite Campus) and other school software platforms.
• Effectively plan, organize, and prioritize tasks and responsibilities in a rigorous work environment.
• Experience with office equipment like printers, copiers, and phone systems.
• Manage records and maintain organized filing systems, both physical and electronic.
• Professional receptionist and telephone customer service skills.
• Ability to learn, apply, and follow rules, regulations, and policies.
• Ability to communicate with staff, parents, and others in an open, courteous, and professional manner.
• Perform other related duties as assigned.

Benefits

• ATC participates in both the New Mexico Educational Retirement (NMERB) and New Mexico Public Schools Insurance Authority (NMPSIA) benefit and insurance programs. Please visit NMERB and NMPSIA for further information on plan offerings.
• ATC’s campus is unique with its sweeping views of the high desert and mountain ranges and open spaces for staff and students to get fresh air and sunlight on the way to and from every class.
• ATC employs world-class faculty and staff who demand and deliver excellence. Join a team that consistently and effectively collaborates to support student and staff growth and achievement in a gorgeous Santa Fe setting.