Office Manager

Soni; New Haven (CT); On-site; USD 130,000 - 150,000; Full time

Job summary

Soni, an international law firm, seeks an Office Manager to oversee operations at its New Haven office. This role encompasses HR, finance, compliance, and IT, requiring effective management and problem-solving skills.

The Office Manager will work on vendor relationships, support financial operations, and coordinate with other teams. The position offers a salary range of $130,000–150,000 based on relevant experience and skills.

Qualifications

• Proven experience in an Office Manager or operational role, preferably in a professional services environment.
• Experience working with core business functions such as HR, finance, IT, compliance, and marketing.
• Highly organized with the ability to manage multiple priorities in a fast-paced environment.

Responsibilities

• Oversee daily office operations, supplies, and equipment.
• Coordinate staff onboarding, office moves, and workspace setup.
• Manage vendor relationships and supplier contracts.

Skills

Office management

Vendor relationship management

Budget management

Communication skills

Problem-solving

Job description

An international law firm is seeking an Office Manager to oversee the day-to-day operations of its New Haven office, ensuring efficient delivery across administrative, financial, and business support functions. This role plays a key part in establishing and maintaining the firm’s U.S. presence, including supporting office transitions, managing operations, and coordinating with regional and global teams. The position spans multiple disciplines—including HR, finance, IT, compliance, and administration—and requires a proactive, hands-on approach to problem solving. The role also includes collaboration with a nearby office, requiring occasional travel to support broader operational needs. This is an excellent opportunity to contribute to a dynamic, collaborative environment while helping build and support a growing international office.

Responsibilities

• Oversee daily office operations, including facilities, supplies, equipment, and filing systems
• Coordinate staff onboarding, office moves, and workspace setup in collaboration with HR and IT
• Manage vendor relationships, supplier contracts, and service providers
• Support financial operations including billing, invoicing, expenses, budgeting, and reporting
• Ensure compliance with regulatory requirements, including AML, and Customer Due Diligence (CDD), and internal policies
• Coordinate IT setup and liaise with technical teams to maintain systems and support users
• Organize meetings, events, travel, and logistics for visiting staff and business activities
• Support marketing and business development initiatives, including events and materials management

Experience

• Proven experience in an Office Manager or operational role, ideally within a professional services or international environment
• Experience working with core business functions such as HR, finance, IT, compliance, and marketing
• Demonstrated ability to manage budgets, financial processes, and vendor relationships
• Strong communication and stakeholder management skills across all levels
• Highly organized with the ability to manage multiple priorities in a fast-paced environment
• Professional, adaptable, and discreet, with strong attention to detail and problem-solving abilities

Compensation: $130,000-150,000

Salary is based on a range of factors that include relevant experience, knowledge, skills, other job-related qualifications.