Office Manager

KK&P; Moss Landing (CA); On-site; USD 65,000 - 70,000; Full time

Benefits offered by this job

Laptop provided for business use

Cell phone reimbursement up to $50 per

ICHRA health reimbursement up to $500/

Job summary

Real Good Fish is seeking an experienced Office Manager to become the administrative backbone of the company. This hands-on role focuses on keeping information organized, deadlines met, and records accurate, ensuring important tasks don’t fall through the cracks.

You will work across finance, inventory, purchasing, people administration, grants, and general operations. You do not need seafood experience or to be an accountant; we value organization, comfort with numbers and technology, and

Qualifications

• Experience with payroll, AP/AR, QuickBooks, inventory, purchasing, HR administration, grants, food, agriculture, manufacturing, or distribution is helpful, but we don't expect one candidate to have experience in all of these areas.
• Not required seafood experience or to be an accountant or bookkeeper.

Responsibilities

• Maintain recurring administrative processes, records, calendars, and deadlines.
• Coordinate onboarding, payroll setup, PTO records, and HR paperwork with HR/legal.
• Track permits, insurance, subscriptions, vendor documentation, and compliance requirements.
• Manage office supplies, equipment, mail, records and day-to-day administrative needs.
• Enter and reconcile bills, invoices, payroll, and supporting documentation with the bookkeeper.
• Prepare and track purchase orders and match receiving with invoices.
• Maintain inventory records and vendor/product data.
• Support grant expense records, reporting, and reimbursement documentation.

Skills

Organizational skills

Detail-oriented

Numbers proficiency

Tech literacy

Communication

Tools

QuickBooks

Job description

Real Good Fish, headquartered on Monterey Bay, CA, was founded in 2012 to provide sustainable seafood direct from fishermen to individuals, families, and institutions. We are a social impact business with the goals of preserving our natural resources and fishing communities, while inspiring our community to be the stewards of our ocean. In 2014, we pioneered the Bay2Tray program which provides underutilized species from local fisheries to public schools for school lunches. That program has since grown in the Mid-Atlantic region and includes key partners like the USDA, Virginia Department of Education and the Maryland Department of Agriculture. In 2016, our progress was recognized by the Obama Administration as a “White House Champion of Change” for Sustainable Seafood.

The Role

We're looking for an experienced Office Manager to become the administrative backbone of Real Good Fish. This is a hands-on role for someone who loves making things work: keeping information organized, staying ahead of deadlines, maintaining accurate records, following up when something doesn't look right, and making sure important tasks don't fall through the cracks.

You'll work across finance, inventory, purchasing, people administration, grants, and general business operations. You don't need to be an expert in all of these areas. We're looking for someone who is highly organized, comfortable with numbers and technology, eager to learn, and capable of taking ownership of recurring processes from beginning to end.

You do not need seafood experience or to be an accountant or bookkeeper.

What You'll Own:

Office & Business Administration

• Keep recurring administrative processes, records, calendars, and deadlines organized and current.
• Maintain employee and vendor records and other important business documentation.
• Coordinate routine employee administration, including onboarding, payroll setup, PTO records, and required paperwork.
• Liaise with our HR legal council on establishment and maintenance of employee records, on a timely and accurate basis.
• Track permits, insurance, subscriptions, vendor documentation, and recurring compliance requirements.
• Manage office supplies, equipment, mail, records, and other day-to-day administrative needs.
• Build and maintain simple systems, checklists, and processes that make recurring work more reliable.

Working with our bookkeeper/accounting support, you will:

• Enter and maintain bills, invoices, payments, and supporting documentation. Ensure they are on available and on schedule.
• Submit payroll and maintain accurate payroll information.
• Track accounts payable and receivable and follow up on outstanding items.
• Be the point person for vendors regarding accounting related requests. Investigate routine discrepancies and gather the information needed for resolution.
• Support month-end bookkeeping and reconciliation by ensuring records and documentation are complete.

Inventory & Purchasing Administration

• Maintain accurate inventory, purchasing, receiving, product, and vendor records.
• Prepare and track purchase orders and match receiving documentation with invoices.
• Keep inventory records current and help identify discrepancies between physical inventory, purchasing and business systems.
• Maintain product, SKU, vendor, packaging, and pricing information.
• Coordinate recurring supply purchases and follow up with vendors as needed.
• Escalate inventory or purchasing discrepancies to the appropriate team member.

Grants & Administrative Support

• Maintain organized grant expense records and supporting documentation.
• Track reporting, reimbursement, and documentation deadlines.
• Gather and organize information needed for grant reports and reimbursement requests.
• Maintain audit-ready files using established systems and processes.

You are not expected to arrive as a grant expert. We will provide the systems, templates, and guidance necessary to manage this work successfully.

Who We're Looking For

The right person may currently be an Office Manager, Administrative Manager, Business Administrator, Executive Assistant, Operations Coordinator, or similar. More important than your current title is how you work.

You're someone who:

• Takes ownership and follows things through to completion.
• Is exceptionally organized and detail oriented.
• Is comfortable working with numbers, spreadsheets, and business software.
• Learns new systems quickly and isn't intimidated by unfamiliar tasks.
• Notices when information doesn't make sense and investigates rather than ignoring it.
• Can manage many recurring responsibilities without needing constant reminders.
• Communicates clearly and works well with different personalities and functions.
• Looks for ways to make recurring work simpler and more reliable.
• Is comfortable working in a small, entrepreneurial company where everyone occasionally wears multiple hats.

Experience with payroll, AP/AR, QuickBooks, inventory, purchasing, HR administration, grants, food, agriculture, manufacturing, or distribution is helpful, but we don't expect one candidate to have experience in all of these areas.

What Success Looks Like

Within six months:

• Administrative responsibilities are handled reliably and on time.
• Payroll, invoices, bills, purchasing, and supporting records are entered accurately and consistently.
• Inventory and purchasing records are substantially more dependable.
• Our bookkeeper receives complete, organized information and spends less time chasing documentation or correcting administrative errors.
• Grant and compliance documentation is current and easy to retrieve.
• Leadership spends substantially less time chasing administrative details.
• The company feels more organized, predictable, and under control because you're here.

Full-time, primarily in-person in Moss Landing, California.

Salary: $65,000–$70,000 per year, depending on experience, plus paid time off, paid holidays, and employee seafood benefits.

Other Benefits: Company will provide a computer/laptop for business use. Company will reimburse up to $50 per month for business-related cellular phone expenses.

Health Reimbursement Benefit: You will be eligible to participate in Real Good Fish’s Individual Coverage Health Reimbursement Arrangement (ICHRA), subject to the terms and eligibility requirements of the Company’s ICHRA plan. The Company currently provides reimbursement of eligible health care expenses of up to $500 per month through the ICHRA.

Real Good Fish is an equal opportunity employer. We value practical problem-solving, accountability, curiosity, initiative, teamwork, and people who make both the business and their teammates better.