Office Manager

Integrity First Electric Company

Jacksonville (FL)

On-site

USD 75,000 - 80,000

Full time

14 days+

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Benefits offered by this job

Medical insurance (company pays 65%-75

401k with company match

7 paid holidays

Sick time

Vacation time

Bonus plan

Paid time off from Christmas through N

Job summary

Integrity First Electric, a Jacksonville-based electrical subcontractor, seeks an Office Manager to oversee daily operations, HR administration, and financial controls in a full-time, in-person role.

The ideal candidate will have strong accounting experience, solid organizational skills, and proficiency with Google Business and Microsoft Office. Responsibilities include coordinating onboarding, filing, AR/AP, benefits, and safety programs in a collaborative, fast-paced environment.

Qualifications

High school diploma (associate or bachelors degree preferred).
3-5 years of management experience.
Strong accounting background preferred.
Construction background preferred, but not required.
Proficient with Google Business and/or Microsoft Products.
Strong organization and follow-through.
Clear written and verbal communication.
Anticipate needs and take initiative for action.
Attention to detail and consistency.
High degree of confidentiality.
Foundation Accounting Software background preferred, but not required.

Responsibilities

Manage day-to-day office functions and organization.
Maintain digital and physical filing systems.
Coordinate office vendors, supplies, and services.
Oversee phones, mail, and general office communication with the support of the Administrative Assistant.
Keep the office running in a consistent, organized way.
Oversee A/R & A/P, working closely with the Administrative Assistant.
Coordinate company functions (Spring & Holiday party).
Attend company meetings (office/sales/operations).
Coordinate onboarding for new hires, paperwork, access, setup.
Maintain employee files and basic HR records.
Track PTO requests and maintain records.
Coordinate benefits and enrollment support.
Support offboarding, documentation, and access removal.
Help maintain org charts, role descriptions, and internal records.
Familiarity with accounting software practices.
Responsible for the oversight of financials, with understanding of accounting principles.
Responsible for monthly reconciliations of cash accounts.
Responsible for Filing of State & Federal Quarterly Payroll Taxes.
Responsible for 401k internal management.
Coordinate with CPA for tax filings.
Annual Insurance Reviews including G/L, Auto & W/C.
W/C Audit.
Track professional licenses, renewals, and required postings.
Maintain vendor files including W9s, insurance, and compliance docs.
Manage COI requests and insurance tracking.
Management of office systems and software (coordinating with IT support).
Set up users and coordinate access for new hires.
Help improve administrative workflows.
Work closely with the Owner on Safety Programs.
Tracking Safety Training/OSHA 300 Requirements.

Skills

Management experience

Accounting background

Organization

Communication

Initiative

Attention to detail

Education

High school diploma (associate or bachelors degree preferred)

Tools

Google Business

Microsoft Office

Job description

Position:Office Manager

Compensation: Range $75 $80k/year, based on experience

Hours: Full-time, in person position. Monday-Friday 7:00 5:00, with a one- hour lunch break.

Benefits:Competitive Pay, Medical Insurance (company pays 65%-75% of Employee Premium), 401k with company match, (7) paid holidays, Sick Time, Vacation Time & Bonus Plan. In addition to earned vacation, employees are provided with paid time off from Christmas through New Years Day.

Integrity First Electric is a Jacksonville based Electrical Subcontractor. Founded in 2010, we are a small business that continues to expand its customer base in both the residential and commercial sectors. Our core mission is to continue to foster and strengthen our existing relationships, while also building new customer bases with local businesses that share our values and focus on quality work, safe worksites, and strong community ties.

The Office Manager applicant should have the following qualifications

High school diploma (associate or bachelors degree preferred)
3-5 Years of management experience
Strong accounting background preferred
Construction background preferred, but not required
Proficient with Google Business and/or Microsoft Products
Strong organization and follow-through
Clear written and verbal communication
Anticipate needs and take initiative for action
Attention to detail and consistency
High degree of confidentiality
Foundation Accounting Software background preferred, but not required

Core Responsibilities

Office Operations

Manage day-to-day office functions and organization
Maintain digital and physical filing systems
Coordinate office vendors, supplies, and services
Oversee phones, mail, and general office communication with the support of the Administrative Assistant
Keep the office running in a consistent, organized way
Oversee A/R & A/P, working closely with the Administrative Assistant
Coordinate company functions (Spring & Holiday party)
Attend company meetings (office/sales/operations)

HR Administration

Coordinate onboarding for new hires, paperwork, access, setup
Maintain employee files and basic HR records
Track PTO requests and maintain records
Coordinate benefits and enrollment support
Support offboarding, documentation, and access removal
Help maintain org charts, role descriptions, and internal records

Financial

Familiarity with accounting software practices
Responsible for the oversight of financials, with understanding of accounting principles
Responsible for monthly reconciliations of cash accounts.
Responsible for Filing of State & Federal Quarterly Payroll Taxes
Responsible for 401k internal management
Coordinate with CPA for tax filings

Insurance