Office Manager

EnPower, Inc.; Indianapolis (IN); On-site; USD 42,000 - 64,000; Full time

Job summary

EnPower, Inc. in Indianapolis, IN is seeking an organized Office Manager to ensure smooth operation of the office and provide high-level administrative support to company leadership.

The ideal candidate will be detail-oriented, professional, and able to work autonomously in a fast-paced startup and manufacturing environment, building strong relationships and handling confidential information with discretion.

Qualifications

• Bachelor's degree in a related field with at least 3 years of office management/executive assistant experience.
• Excellent written and verbal communication skills.
• Strong organizational and time-management abilities.
• Proficient with Microsoft Office (Excel, Word, PowerPoint).
• Ability to analyze reports and identify inefficiencies impacting the business.
• Ability to work independently and escalate issues appropriately.
• High self-awareness and ability to read the room.

Responsibilities

• Manage day-to-day office operations and keep the workplace organized.
• Provide admin support to CEO and executive team.
• Welcome visitors and coordinate vendors and service providers.
• Coordinate office supplies, mail, and services.
• Schedule meetings and manage conference rooms and calendars.
• Assist with scheduling interviews, onboarding, and new hire orientation.
• Coordinate maintenance, repairs, and facility services.
• Support company events and employee engagements.
• Assist with social media content drafting and posting.
• Handle purchase requisitions and expense reporting.
• Maintain contact lists and administrative records.
• Assist with travel arrangements and logistics.

Skills

Communication

Organization

Time management

Problem solving

Independent working

People skills

Education

Bachelor's Degree in Business Administration

Tools

Microsoft Excel

Microsoft Word

PowerPoint

Job description

Company Description

EnPower, Inc. is a privately held company commercializing next-generation Li-ion batteries with an exceptional combination of energy, power, and cycle life, all in one package, that are critical enablers to the electrification of many industries. Headquartered in Indianapolis, IN. We are passionate about what we do, and are looking for high-voltage, high-ampere individuals to join our team!

Job Description

The Office Manager is responsible for ensuring the efficient operation of the company's office and administrative functions while providing high-level administrative support to company leadership.

The ideal candidate is detail-oriented, highly organized, professional, resourceful, discreet, and comfortable working in a fast-paced startup and manufacturing environment where priorities can change quickly. They will build strong, professional relationships and work autonomously with a customer-first attitude and an inherent sense of accountability. The position requires excellent communication skills, sound judgment, and the ability to manage confidential information.

Responsibilities

• Manage day-to-day office operations, ensuring the workplace is organized, professional, and functional.
• Provide administrative support to the CEO, executive team, and other leaders. Maintain office procedures and administrative processes.
• Serve as a welcoming and helpful resource for employees and visitors, the initial point of contact for office vendors, suppliers, and service providers.
• Coordinate office supplies, mail, and general administrative services.
• Coordinate internal and external meetings while managing conference rooms and meeting spaces, visitor coordination, and office calendars.
• Assist with scheduling interviews, communicating with job applicants, scheduling onboarding activities, assisting with new hire orientation, and other key human resources administrative functions.
• Coordinate office maintenance, repairs, cleaning, and other facility-related services.
• Support company events, employee meetings, celebrations, and other employee engagement activities, helping to create a positive, professional and engaging workplace.
• Assist with maintaining company presence on social media, drafting, designing, and posting of content.
• Complete purchase requisitions for services as needed and assist with credit card documentation and expense report submission.
• Maintain company contact lists, organizational information, and administrative records.
• Assist with travel arrangements and logistics as needed.

Qualifications

• Bachelor's Degree in Management, Accounting, Business Administration, Human Resources, or related field required with a minimum of 3 years' experience as an office manager, executive assistant, or similar role is required.
• Excellent written and verbal communication skills
• Strong organizational and time-management skills
• Skilled in Microsoft Office Suite, specifically Excel, Word and PowerPoint.
• Ability to analyze reports and identify gapes/inefficiencies/problems which could impact the business.
• Ability to operate independently and understand what, when, how and to whom to escalated issues.
• Demonstrated ability to solve common problems and provide immediate solutions.
• High level of self-awareness and experience in "reading the room" and flexing to accommodate the needs of the audience.

Preferred Qualifications

• Experience supporting executive teams in a startup or rapidly growing company
• Experience in a manufacturing, engineering, technology or industrial environment

Company Fit

• Self-driven, independent, and capable of solving problems
• Ability to work in a diverse, intellectually challenging, and fast-paced environment

NOTE:

• Relocation costs and visa sponsorship will NOT be provided for this position.