Office Manager

World Wide Technology; Home (KS); On-site; USD 90,000 - 100,000; Full time

Benefits offered by this job

Health benefits

401(k) matching

Paid time off

Holidays

Tuition reimbursement

Employee discounts

Job summary

World Wide Technology is seeking an Office Manager for the Washington, D.C. Innovation Center to run day-to-day operations of the 18,500-square-foot office and deliver a seamless experience for staff, customers, partners and executives.

You will coordinate facilities, security, vendor relationships, meetings, and IT support while collaborating with Sales, Engineering and Marketing to foster a collaborative workplace.

Qualifications

• Bachelor's degree or equivalent; professional office experience preferred.
• 3+ years in office management or admin support in a professional office.
• Experience supporting a front desk, reception, or customer-facing environment.
• Strong organizational and time-management abilities; proactive problem solving.
• Excellent interpersonal and written/verbal communication skills.

Responsibilities

• Oversee day-to-day operations of the Innovation Center, ensuring a welcoming, efficient office.
• Maintain clean, well-stocked common areas and manage conference rooms.
• Manage office inventory, supplies, beverages, and other essentials.
• Coordinate mail, packages, and deliveries; liaise with building management and vendors.
• Register daily visitors and coordinate meeting logistics; support executive meetings.

Skills

Office management

Hospitality mindset

Organizational skills

Communication skills

Multitasking

Independent work

Education

Bachelor's degree or equivalent

Tools

Microsoft Office

Outlook

Excel

PowerPoint

Job description

Why WWT? At World Wide Technology, we work together to make a new world happen. Our important work benefits our clients and partners as much as it does our people and communities across the globe. WWT is dedicated to achieving its mission of creating a profitable growth company that is also a Great Place to Work for All. We achieve this through our world-class culture, generous benefits and by delivering cutting-edge technology solutions for our clients.

Why WWT? At World Wide Technology, we work together to make a new world happen. Our important work benefits our clients and partners as much as it does our people and communities across the globe. WWT is dedicated to achieving its mission of creating a profitable growth company that is also a Great Place to Work for All. We achieve this through our world-class culture, generous benefits and by delivering cutting-edge technology solutions for our clients. Founded in 1990, WWT is a global technology solutions provider leading the AI and Digital Revolution. WWT combines the power of strategy, execution and partnership to accelerate digital transformational outcomes for organizations around the globe. Through its Advanced Technology Center, a collaborative ecosystem of the world's most advanced hardware and software solutions, WWT helps clients and partners conceptualize, test and validate innovative technology solutions for the best business outcomes and then deploys them at scale through its global warehousing, distribution and integration capabilities. With over 12,000 employees across WWT and Softchoice and more than 60 locations around the world, WWT's culture, built on a set of core values and established leadership philosophies, has been recognized 15 years in a row by Fortune and Great Place to Work® for its unique blend of determination, innovation and creating a great place to work for all. Want to work with highly motivated individuals that come together to form high performance teams? Come join WWT today! Want to learn more about our Public Sector team? Check us out on our platform: https://www.wwt.com/public-sector

What will you be doing?

As the Office Manager for World Wide Technology's Washington, D.C. Innovation Center, you will oversee the day-to-day operations of the 18,500-square-foot office, ensuring a seamless and professional experience for employees, customers, partners, and executive leadership. Serving as the central point of contact for the office, you will manage visitor reception, coordinate meetings and conference room logistics, oversee office supplies and facilities, liaise with building management and corporate teams, and support office technology, security, and vendor relationships. Working closely with Sales, Engineering, and Marketing teams, you will help foster a collaborative, welcoming workplace culture while ensuring the office operates efficiently and professionally. This role requires a highly organized, proactive individual who can manage multiple priorities, solve problems independently, and deliver exceptional service in a fast-paced environment while maintaining a positive and engaging office atmosphere.

Key Responsibilities

• Oversee the day-to-day operations of WWT's 18,500-square-foot Innovation Center, ensuring the office is organized, welcoming, and running efficiently.
• Maintain clean, professional, and well-stocked common areas, including conference rooms, kitchens, supply rooms, and collaborative spaces.
• Manage office inventory, including supplies, beverages, snacks, and other workplace essentials.
• Coordinate mail, packages, and deliveries, ensuring timely distribution.
• Partner with building management, Corporate Real Estate, cleaning services, maintenance vendors, and other service providers to keep the office operating at its best.
• Schedule and coordinate facility maintenance, preventative services, and vendor visits.
• Serve as the first point of contact for employees, customers, partners, and executive leadership, delivering a welcoming and professional experience.
• Register daily visitors with building security and ensure guests are greeted, accommodated, and escorted to the appropriate meeting spaces.
• Coordinate meeting logistics by managing conference room schedules, preparing meeting spaces, and arranging catering as needed.
• Help ensure executive meetings and customer engagements run smoothly from arrival through completion.
• Collaborate closely with Sales, Engineering, Marketing, and other business teams to support office activities and foster a positive, collaborative workplace culture.
• Serve as the primary point of contact for WWT Corporate Security and coordinate with local building security to support office operations.
• Partner with IT to monitor conference room technology, printers, displays, networking equipment, and other office technology, submitting and tracking support tickets as needed.
• Assist with office projects and operational initiatives that support the Sales Leadership and Sales Operations teams.
• Proactively identify opportunities to improve office processes, enhance the employee experience, and ensure consistent, high-quality execution across all aspects of office management.

Qualifications

• Bachelor's degree or equivalent combination of education and relevant professional experience.
• 3+ years of office management, workplace experience, or administrative support in a professional office environment (experience within the technology or IT industry is a plus).
• Previous experience supporting a front desk, reception area, or customer-facing office environment with a strong hospitality mindset.
• Exceptional organizational and time management skills, with the ability to effectively prioritize multiple responsibilities and adapt to changing business needs.
• Self-motivated and able to work independently while exercising sound judgment and proactively solving problems.
• Strong attention to detail with a commitment to accuracy, consistency, and follow-through.
• Outstanding interpersonal, written, and verbal communication skills with the confidence to interact professionally with executives, customers, partners, and employees at all levels.
• Friendly, approachable, and service-oriented, with a positive attitude and a passion for creating a welcoming workplace environment.
• Professional presence and the ability to represent WWT with courtesy, discretion, and professionalism.
• Strong proficiency with Microsoft Office applications, including Outlook, Word, Excel, and PowerPoint, along with the ability to quickly learn new systems and technologies.
• Comfortable managing multiple priorities simultaneously while maintaining excellent customer service and responsiveness.
• This is an onsite position based in our Washington, D.C. Innovation Center and requires regular in-office presence five days per week.

Certain states and localities require employers to post a reasonable estimate of salary range. A reasonable estimate of the current base pay range for this position is $90,000.00 to $100,000.00 annually. Actual salary will be based on a variety of factors, including shift, location, experience, skill set, performance, licensure and certification, and business needs. The range for this position in other geographic locations may differ. Certain positions may also be eligible for variable incentive compensation, such as bonuses or commissions, that is not included in the base pay.

The well-being of WWT employees is essential. So, when it comes to our benefits package, WWT has one of the best. We offer the following benefits to all full-time employees:

• Health and Wellbeing: Health, Dental, and Vision Care, Onsite Health Centers, Employee Assistance Program, Wellness program
• Financial Benefits: Competitive pay, Profit Sharing, 401k Plan with Company Matching, Life and Disability Insurance, Tuition Reimbursement
• Paid Time Off: PTO and Sick Leave (starting at 20 days per year) & Holidays (10 per year), Parental Leave, Military Leave, Bereavement
• Additional Perks: Nursing Mothers Benefits, Voluntary Legal, Pet Insurance, Employee Discount Program

We strive to create an environment where all employees are empowered to succeed based on their skills, performance, and dedication. Our goal is to cultivate a culture of belonging that encourages innovation, collaboration, and respect for all team members, ensuring that WWT remains a great place to work for All!

If you have any questions or concerns about this posting, please email [e-mail].

Equal Opportunity Employer