Office Manager

United Green Mark; Grand Junction (CO); On-site; USD 40,000 - 55,000; Full time

Job summary

United Green Mark is seeking an Office Manager for their Head Start center in Grand Junction, Colorado. This position plays a key role in ensuring smooth operations, providing administrative support, and maintaining compliance with various programs. The ideal candidate should have a high school diploma or associate degree, be bilingual in Spanish and English, and possess strong attention to detail. Benefits include working for a mission-driven organization committed to empowering families and nurturing children's growth in underserved communities.

Qualifications

• Strong attention to detail and multitasking abilities.
• Bilingual in Spanish and English strongly recommended.
• Ability to lift up to 50 lbs and perform physical activities associated with preschool administration.

Responsibilities

• Provide administrative assistance for center operations.
• Maintain front desk coverage for a professional atmosphere.
• Manage compliance with Child and Adult Care Food Program guidelines.
• Conduct active supervision audits and playground checks.
• Oversee procurement processes and months-end financial reports.
• Support onboarding processes and certification maintenance.

Skills

Attention to detail

Multitasking abilities

Bilingual in Spanish and English

Proficiency in administrative tools

Compliance management

Education

High school diploma or associate degree

Job description

Starts July 2026. Join our team as an Office Manager at our Head Start center, where you'll play a vital role in ensuring smooth operations and fostering a collaborative and child‑focused culture.

Key Responsibilities

Administrative and Office Support

• Provide administrative assistance for center operations, adhering to organizational policies and Head Start standards.
• Maintain front desk coverage to ensure a welcoming and professional atmosphere.
• Update and manage the center’s SharePoint calendar to reflect activities and closures.
• Record and distribute minutes from meetings and coordinate events, training, and office functions.

In‑Kind Contributions

• Facilitate and track parent volunteer activities, including hours and in‑kind documentation.
• Maintain a database of community partners and their services.

CACFP (Child and Adult Care Food Program)

• Manage compliance with program guidelines, including organizing sign‑in sheets, menus, receipts, and USDA documentation.

Safety and Supervision

• Conduct active supervision audits and playground safety checks.
• Coordinate bus evacuation drills and manage building security, maintenance, and repairs.
• Regularly inspect and ensure adherence to safety protocols.

Human Resources and Staffing

• Support onboarding processes and maintain up‑to‑date employee certifications and licenses.
• Ensure timely reporting of workers’ compensation cases.

Procurement and Financial Reporting

• Oversee procurement processes, credit card usage, and month‑end financial reports.
• Train staff on procurement procedures and ensure cost‑effective purchasing.

Data Management and Reporting

• Monitor child attendance and compliance in C‑FIT.
• Maintain the center calendar for planned and unplanned closures.
• Record in‑kind contributions and ensure accurate documentation.

Compliance and Documentation

• Conduct and document inspections (e.g., fire drills, health and safety checks).
• Support grant applications, community assessments, and surveys.

Requirements

• High school diploma or associate degree (or higher) in administration, management, or related field.
• Bilingual in Spanish and English strongly recommended.
• Ability to lift up to 50 lbs and perform physical activities associated with preschool administration.

Required Skills

• Strong attention to detail and multitasking abilities.
• Commitment to child safety, parent engagement, and fostering a collaborative team culture.
• Proficiency in administrative tools and compliance management.

Benefits

Be part of a mission‑driven organization dedicated to empowering families and nurturing the growth of children in underserved communities. Our team values professional growth, inclusivity, and making a meaningful difference in the lives of others.