Office Manager

AVSS Inc; Fort Myers (FL); On-site; USD 40,000 - 60,000; Full time

Job summary

AVSS Inc is looking for a detail-oriented Office Manager to manage critical administrative functions. The ideal candidate will demonstrate exceptional organizational skills and proficiency in QuickBooks, ensuring smooth operations within the office. Responsibilities include managing correspondence, financial records, and travel arrangements while thriving in a fast-paced environment. If you are a proactive self-starter with strong communication skills, we encourage you to apply and join our dynamic team in Fort Myers.

Qualifications

• Proficiency with QuickBooks.
• Strong written and verbal communication skills.
• Ability to handle multiple priorities in a fast-paced environment.

Responsibilities

• Manage email correspondence with clients and vendors.
• Maintain financial records using QuickBooks.
• Coordinate crew lists and manage travel arrangements.

Skills

Communication

Organizational Skills

Problem Solving

Tech-savvy

Tools

QuickBooks

Job description

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This range is provided by AVSS Inc. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$40,000.00/yr - $60,000.00/yr

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AVSS is seeking a detail-oriented, proactive Office Manager to join our team. The ideal candidate will be the operational backbone of our office, managing critical administrative functions while demonstrating exceptional organizational skills.

Responsibilities

• Manage email correspondence with clients, vendors, and other stakeholders

• Maintain financial records using QuickBooks

• Coordinate crew lists for multiple simultaneous jobs

• Book and manage crew hotel accommodations and travel arrangements

• Create and process expense reports

• Prepare and file monthly sales tax and quarterly fuel documents

• Serve as the primary administrative point of contact for the office

Requirements

• Proficiency with QuickBooks

• Strong written and verbal communication skills

• Experience with travel booking and expense management

• Ability to handle multiple priorities in a fast-paced environment

• Detail-oriented with exceptional organizational skills

• Self-starter who can work independently and solve problems proactively

• Tech-savvy with the ability to quickly adapt to various software and systems

What Makes You a Great Fit

• You thrive in an environment that requires juggling multiple responsibilities

• You have exceptional attention to detail, particularly with financial documentation

• You're solution-oriented and take initiative when challenges arise

• You're comfortable communicating with various stakeholders at all levels

Interested candidates should submit their resume and a brief cover letter explaining their relevant experience and interest in the position.

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

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