Office Manager

Praetorian Power Protection Llc; El Paso (TX); On-site; USD 65,000 - 90,000; Full time

Job summary

Praetorian Power Protection in El Paso, TX is seeking a detail-oriented Office Manager to support data center construction and commissioning teams. You will manage submittals, RFIs, change orders, and logs, acting as a bridge between field engineers, project managers, and trade contractors.

Responsibilities include maintaining QA/QC and safety records, organizing meetings, and compiling NETA test reports, O&M manuals, and closeout deliverables for a seamless handoff to operations.

Qualifications

• Bachelor’s degree in Construction Management, Electrical, Mechanical or Civil Engineering or related field.
• 2–4 years of engineering or construction administration experience in mission-critical environments preferred.
• Proficiency with construction management software (Procore, Primavera P6, Bluebeam, ACC/BIM 360) and MS Excel.
• Strong organizational skills with meticulous documentation and reporting abilities.

Responsibilities

• Manage end-to-end RFI and technical submittal review processes for electrical, mechanical, and testing scopes.
• Maintain logs for RFIs, submittals, field observation reports, change orders, and commissioning docs.
• Coordinate with project managers, field superintendents, commissioning engineers, and trade contractors.
• Assist with reviewing contractor pay applications, tracking change orders, and budget monitoring.
• Organize OAC and subcontractor meetings and distribute clear meeting minutes.
• Track QA/QC punch lists, site safety logs, inspection records, and early commissioning docs.
• Compile NETA test reports, O&M manuals, warranties, as-built drawings, and final Cx deliverables.

Skills

Document control

RFI handling

Cross-functional coordination

QA/QC

Meeting minutes

Budget tracking

Education

Bachelor’s degree in Construction Management

Bachelor’s degree in Electrical Engineering

Bachelor’s degree in Mechanical Engineering

Bachelor’s degree in Civil Engineering

Tools

Procore

Primavera P6

Bluebeam Revu

ACC/BIM 360

MS Excel

Job description

Praetorian Power Protection, the leader in NETA testing and staff augmentation to the mission-critical industry, is searching for a detail-oriented and technical Office Manager to join our El Paso, TX data center construction and commissioning team. In this role, you will act as the technical and administrative backbone for complex mission-critical projects, managing submittals, RFIs, change orders, and quality control logs. You will bridge the gap between field engineering teams, project managers, design engineers, and trade contractors to ensure high-availability data center infrastructure is delivered safely, on schedule, and to precise specification.Key ResponsibilitiesDocument Control & Submittals: Manage the end-to-end Request for Information (RFI) and technical submittal review processes for electrical, mechanical, and testing scopes.Technical Logs & Compliance: Maintain precise logs for RFIs, submittals, field observation reports, change orders, and commissioning documentation using project management tools (e.g., Procore, Bluebeam, ACC/BIM 360).Cross-Functional Coordination: Serve as a central communication link between project managers, field superintendents, commissioning engineers, NETA technicians, and trade contractors.Cost & Change Management: Assist project leadership with reviewing contractor pay applications, tracking change orders, quantifying material variations, and monitoring project budgets.Meeting & Site Administration: Organize and document Owner-Architect-Contractor (OAC) and subcontractor coordination meetings, track open action items, and distribute clear meeting minutes.Quality Assurance & Safety Support: Track quality control (QA/QC) punch lists, site safety compliance logs, inspection records, and early commissioning documentation (L1–L3 readiness).Project Closeout: Compile NETA test reports, operations & maintenance (O&M) manuals, warranties, as-built drawings, and final Cx deliverables for seamless handoff to operations.Education: Bachelor’s degree in Construction Management, Electrical Engineering, Mechanical Engineering, Civil Engineering, or a related field.Experience: 2–4 years of engineering or construction administration experience, preferably in mission-critical environments (data centers, high-voltage substations, or industrial facility construction).Software Proficiency: Proficiency with construction management software (e.g., Procore, Primavera P6, Bluebeam Revu, ACC/BIM 360, MS Excel).Technical Knowledge: Basic understanding of electrical/mechanical power distribution systems, NETA testing standards, generators, UPS systems, and BMS/EPMS workflows.Communication Skills: Exceptional organizational skills, high attention to detail, and excellent verbal and written communication skills.