Office Manager

CoVar; Durham (NC); On-site; USD 50,000 - 65,000; Full time

Benefits offered by this job

Competitive salary

Health care coverage

Flexible work schedule

Tuition support

Job summary

An innovative AI/ML company in Durham, NC, is looking for a proactive Office Manager to oversee operations and support HR and executive administration. The role involves managing office logistics, hosting events, and providing executive support. Ideal candidates should possess strong organizational and communication skills, have at least 2 years' experience, and be flexible in a dynamic setting. The position offers competitive salary, health benefits, and growth opportunities.

Qualifications

• 2+ years in an office management, executive assistant, or administrative role preferred.
• Excellent communication skills.
• Excellent organization skills.

Responsibilities

• Manage purchasing and ensure timely receipt and distribution of employee orders.
• Host customers and coordinate meetings.
• Book travel for Company Directors.

Skills

Flexibility and adaptability

Organizational skills

Communication skills

Detail-oriented

Multitasking

Education

High school diploma

Bachelor's degree in related field

Tools

Microsoft Office

Job description

About CoVar

CoVar is a small AI/ML R&D software company in Durham, NC, that uses artificial intelligence to solve problems that matter. We develop AI/ML tools to help the DoD detect enemies and threats, and help biomedical researchers find new cures for diseases. We are passionate engineers, dedicated to pushing the bounds of what AI/ML can do in the real world.

About this position

We are seeking a highly organized, proactive Office Manager to help keep our operations running smoothly and efficiently. This role is ideal for someone who thrives in a dynamic environment, enjoys solving problems, and takes pride in creating a well-run, welcoming workplace. You will support daily office operations while also gaining exposure to HR, executive administration, and broader business operations. This position offers meaningful growth opportunities as responsibilities expand over time. Below are some examples of the kinds of tasks you may be asked to do. Please note this is not an exhaustive list.

Office Operations & Logistics

• Manage purchasing and ensure timely receipt and distribution of employee orders
• Prepare and submit expense reports
• Stock and maintain break room and office supplies
• Sort, scan, and distribute mail
• Ship and receive packages
• Coordinate catering and in-office meals

Events & Hospitality

• Host customers and coordinate meetings
• Schedule business dinners
• Plan company outings and annual summer and winter celebrations

Vendor & Facilities Coordination

• Serve as primary point of contact for vendors
• Coordinate maintenance requests and facility-related services
• Liaise with construction and service providers as needed

Executive Support

• Book travel for Company Directors
• Complete expense reports on behalf of Company Directors

Cross-Functional Support

• Provide administrative support across HR, executive administration, and business operations
• Take initiative in identifying operational improvements

Qualifications

• Has demonstrated flexibility and willingness to adapt as priorities and responsibilities evolve in a fast-paced, dynamic environment.
• Has exceptional organizational and time management skills
• Is a strong communicator (both written and verbal)
• Is resourceful, detail-oriented, and comfortable multitasking
• 2+ years in an office management, executive assistant, or administrative role preferred

Minimum Qualifications

• High school diploma, preferably Bachelor’s degree in related field
• Excellent communication skills
• Excellent organization skills
• Experience using Microsoft Office (Word, Excel, Outlook)
• Ability to work in Durham, NC
• Eligibility for US security clearance (US citizenship is required)

Benefits

• Competitive salary, cash bonus, equity structure, and 401k with employer contributions
• Excellent health care coverage, including dental and vision plans
• Parental leave, short-term disability, long-term disability, life insurance
• Flexible work schedule
• Tuition support

Visit us: www.covar.com