Office Manager

Uniting Holding; Chicago (IL); On-site; USD 100,000 - 125,000; Full time

Job summary

A dynamic real estate investment firm in Chicago is seeking an Office Manager to ensure seamless daily operations. This role involves managing office tasks, providing IT support, and overseeing financial processes, contributing to a collaborative and innovative work environment.

Qualifications

• 1+ years of experience in office management or administrative support.
• Strong organizational and communication skills.

Responsibilities

• Manage office operations including mail processing and supply ordering.
• Provide IT support and maintain digital file organization.
• Oversee financial and vendor management.

Skills

Organizational Skills

Time Management

Communication

Tech-Savvy

Proactivity

Tools

Google Workspace

Job description

Ready to be a driving force behind a dynamic real estate investment firm?

Mon Ami Real Estate, a rapidly growing company in Chicago, seeks a proactive and tech-savvy Office Manager. You'll be a central hub, ensuring seamless daily operations and implementing new solutions that empower our team. If you thrive on organization, technology, and making a lasting impact, we encourage you to apply!

Company Overview

Mon Ami Real Estateis a fast-growing, dynamic real estate investment company based in Chicago, managing a diverse portfolio of approximately 100 commercial properties and over 150 residential units across 21 states. Since 2010, Mon Ami has developed a unique strategy focused on acquiring properties at below-market prices, driving value post-acquisition, and generating strong returns for principals, investors, and JV partners. As a vertically integrated company, Mon Ami maximizes value for stakeholders by leveraging its in-house team of real estate professionals to source, manage, redevelop, lease, and exit assets efficiently.

Why Is This Role Special?

As our Office Manager, you’ll have the opportunity to help shape the heart of our Chicago headquarters. You’ll own responsibilities across mail management, vendor coordination, financial processes, and overall office organization while ensuring our team has what they need to excel. This role is a chance to be at the center of a fast-paced, high-growth organization and contribute directly to its success.

What You’ll Do

• Manage office operations including physical and digital mail processing, supply inventory/ordering, equipment maintenance and repairs, and ensuring a welcoming and organized office environment.

• Provide IT support including setup, troubleshooting, maintaining digital file organization within Google Drive, and proactively implementing new technology to enhance efficiency and productivity.

• Oversee financial and vendor management including expense tracking, reconciliation, rent deposits, and coordinating with vendors for services and supplies.

• Drive process improvement and project management by analyzing and enhancing office procedures, workflows, and communication systems, and proactively managing ad-hoc projects and office improvements.

• Support team and cultivate office culture including meeting scheduling, onboarding assistance, event planning, and fostering a positive and engaging work atmosphere.

• Support marketing and communications including but not limited to, supporting the creation of marketing campaigns, and updating company websites.

What You Bring

• Must-Haves:

  • 1+ year(s) of experience in office management, administrative support, or a similar role.

  • Strong organizational and time-management skills with attention to detail.

  • Excellent written and verbal communication skills, including professionalism and empathy.

  • Tech-savvy, with an ability to learn and implement new tools.

  • Proactive with an ability to adapt to changing priorities and manage multiple tasks.

• Love-to-Haves:

  • Experience in the real estate industry.

  • Familiarity with accounts receivable processes and vendor management.

  • Proficiency with Google Workspace and general office software.

• Compensation: $20-$25 per hour, commensurate with experience and qualifications.

Why Join Mon Ami?

We’re all about creating a collaborative, supportive, and innovative place to work. Your ideas matter, and you’ll be part of a team that values excellence and good company. If you’re ready to bring your skills to a growing company where no two days are the same, we’d love to hear from you!