Office Manager

LEARN Charter School Network; Chicago (IL); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

Paid vacation

Paid holidays

403B match

Job summary

LEARN Charter School Network is seeking an Office Manager to support daily school operations across our Chicago-area campuses. You will handle enrollment processes, recordkeeping, supplies, and front-desk duties while ensuring confidentiality and compliance with deadlines.

The ideal candidate will have 5+ years in a school setting, be proficient with Excel and student information systems (Powerschool and ASPEN), and communicate professionally with staff, families, and visitors.

Qualifications

• Associates degree or equivalent in office administration.
• Experience in a school setting preferred.
• Proficient with Excel and student information systems.

Responsibilities

• Manage student enrollment processes and family outreach.
• Maintain and update student records with confidentiality.
• Ensure records comply with deadlines and policies.
• Provide administrative support to the Principal and office staff.
• Oversee supplies ordering and procurement for the school.
• Provide backup IT support and help desk assistance as needed.

Skills

Excel

PowerSchool

ASPEN

Administrative support

Clerical work

Education

Associates degree

Tools

PowerSchool

ASPEN

Job description

Founded in 2001, LEARN is a network of high-performing college preparatory, tuition-free public elementary and middle schools with the mission of providing children with the academic foundation and ambition to earn a college degree. There are 11 LEARN Schools serving 4,100 students in grades PK-8 across Chicago, Waukegan, North Chicago, and Washington, D.C.It is our goal to create an environment, on every campus, in which our staff members feel supported, respected, and appreciated. Our staff work together at each school and across the network to share ideas, problem solve, and innovate to move our schools and students beyond the expected. LEARN has been honored by having one of our school leaders recognized as the 2022 Principal of the Year by the Illinois Network of Charter Schools, in addition to LEARN 9 Waukegan earning a Exemplary school designation by the Illinois State Board of Education. LEARN also received a $7 million dollar gift from Mackenzie Scott in honor of our positive impact on education in Chicago.LEARN's mission remains crystal clear: to provide children with the academic foundation and ambition to earn a college degree. LEARN is currently looking for hard-working and passionate professionals that are dedicated to transforming public education.What You'll Do:As an Office Manager, your critical tasks will include but not be limited to:Essential Job FunctionsInteracts frequently with staff, parents, students, instructors, visitors and community membersManages student enrollment processes including family outreach and marketingResponsible for the maintenance, care, security and integrity of student recordsUpdates all records and maintains a detailed filling system related to student information management systems (i.e. attendance, grades, health records, etc.). Adheres strictly to the policy of maintaining confidentialityEnsures that the school is in compliance and meets all necessary administrative deadlines, requirements, etc.Provides exceptional administrative support to the Principal and performs tasks in an efficient, professional and timely mannerOversees staff attendance reportingFacilities the ordering and receiving supplies for the office and school (i.e. purchase order process)Provides Tier 1 tech support as needed (backup to IT support staff)Establishing and maintains the organization of the school officeThis job is a great fit if you:Have a demonstrated record of living LEARN's Core ValuesHave experience working with computers including software (such as Excel) and student information management systems (i.e. Powerschool and ASPEN)Evaluate and improve processesPerform responsible, accurate and timely clerical workUnderstand and carry out oral and written directionsType at least 40-50 WPMAre able to establish and maintain professional relationshipsCan communicate accurately, courteously and effectively –orally and in writing – to different audiencesPreferredYou are bilingualExperience as an Office Manager or senior receptionist with 5 + years in a school setting preferred.Associates degreeAbility to develop and maintain budgetsBenefits Summary:We offer a comprehensive and competitive benefits package for all full time employees, including:Medical, Dental and Vision InsuranceWellness Benefits: Online Mental Health Support, free on site COVID testingPaid vacation, personal days, paid holidays, including 5 days off every 23 days in a school yearShort and long term disabilityPaid life insurance403B Contribution + 4.5% matching as eligibleWorking Conditions and Physical DemandsNature of work required an ability to operate standard business office equipment. Required ability to communicate and exchange information, collect, compile and prepare work documents, set-up and maintain work files. Majority of work is performed in a general office environment. May require participation and attendance at organization sponsored events and meetings.This job description is not intended to be a complete list of all responsibilities, duties or skills required for the job and is subject to review and change at any time, with or without notice, in accordance with the needs of LEARN Charter School Network. Since no job description can detail all the duties and responsibilities that may be required from time to time in the performance of a job, duties and responsibilities that may be inherent in a job, reasonably required for its performance, or required due to the changing nature of the job shall also be considered part of the jobholder's responsibility.