Office Manager

The-Building-Group; Chicago (IL); On-site; USD 36,000 - 48,000; Full time

Benefits offered by this job

401(k)

401(k) matching

Dental insurance

Health insurance

Life insurance

Paid time off

Referral program

Vision insurance

Job summary

The Building Group in Chicago is seeking an Office Manager/Receptionist to handle day-to-day office tasks and serve as the first point of contact for calls and emails. This onsite role runs 9am-5pm, five days per week, and requires exceptional customer service and organization.

Responsibilities include greeting guests, managing mail and supplies, processing manager requests, and supporting the VP of Operations.

Qualifications

• High School Diploma required.
• Strong organizational and writing skills.
• Proficiency with Microsoft Office (Word, Excel, Outlook, etc.).
• Experience with Condominium Associations is preferred, not required.
• 1+ years customer service required.
• Able to handle multiple priorities and prioritize effectively.
• Flexible and skilled at working in a fast-paced environment.
• Skilled at functioning independently and as a member of a cross-functional team.

Responsibilities

• Handling incoming homeowner calls, emails, and online submissions.
• Interacting with internal/external clients.
• Welcome staff, vendors and clients and maintain inviting environment.
• Processing Manager requests/supporting team members.
• Processing standard form requests (auto-debit, owner info…).
• Other duties as assigned.
• Sorting Daily Mail.
• Maintaining adequate office supplies inventory and Ordering Office Supplies.
• Opening and closing office daily (9am-5pm).
• Planning company events.
• Assist the Vice President of Operations with internal operations matters.

Skills

Customer service

Organizational skills

Communication

Microsoft Office

Education

High School Diploma

Tools

Microsoft Office

Job description

The Company:

The Building Group has been a leader in residential property management for over 30-years, providing management services to nearly 20,000 residential units throughout Chicagoland. Our company is growing and seeks qualified candidates with experience in delivering exemplary management services.

Office Manager/Receptionist Position:

The Office Manager/Receptionist serves two primary roles: 1) assisting in the day to day office management duties and 2) act as the initial point of contact for general incoming calls, emails, and office victors. This position requires candidate to be onsite 5 days per week, 9am-5pm. The position requires exceptional customer service and organizational skills. Specific responsibilities include:

Receptionist Responsibilities:

• Handling incoming homeowner calls, emails, and online submissions.


• Interacting with internal/external clients


• Welcome staff, vendors and clients and maintain inviting environment


• Processing Manager requests/supporting team members.


• Processing standard form requests (auto-debit, owner info…)


• Other duties as assigned.

Office Manager Responsibilities:

• Sorting Daily Mail


• Maintaining adequate office supplies inventory and Ordering Office Supplies


• Opening and closing office daily (9am-5pm)


• Planning company events


• Assist the Vice President of Operations with internal operations matters

Ideal Candidate:

The ideal candidate will demonstrate tremendous customer service and organizational skills, with a meaningful interest in the management of real estate assets. This position requires candidate to be onsite 5 days per week, 9am-5pm.

Job Qualifications:

• High School Diploma


• Organizational and writing skills


• Proficiency with Microsoft Office (Word, Excel, Outlook, etc.)


• Experience with Condominium Associations is preferred, not required


• 1+ years customer service required.


• Able to handle multiple priorities and prioritize effectively.


• Flexible and skilled at working in a fast-paced environment.


• Skilled at functioning independently and as a member of a cross-functional team

Benefits:

• 401(k)


• 401(k) matching


• Dental insurance


• Health insurance


• Life insurance


• Paid time off


• Referral program


• Vision insurance