Office Manager

Bayview Physicians Group; Chesapeake, Northern (VA, KY); Hybrid; USD 71,635,000 - 111,751,000; Full time

Benefits offered by this job

Full-time benefits

Competitive compensation

Job summary

Bayview Physicians Group in Hampton Roads, VA, is seeking an Office Manager to lead the practice operations, develop teams, and ensure exceptional patient experiences in a fast-paced medical environment.

This full-time role offers leadership responsibilities, opportunities for growth, and competitive benefits. The position emphasizes operational excellence, staff development, and a patient-centered culture across the Hampton Roads network.

Qualifications

• Minimum 3 years of supervisory experience in a medical setting.
• Strong leadership, communication, and interpersonal skills.
• Excellent organizational and time-management abilities.
• Detail-oriented and solution-driven mindset.

Responsibilities

• Oversee daily clinic operations as a hands-on, working manager.
• Lead patient-centered service and train staff to ensure a welcoming experience.
• Manage staff schedules and overtime; oversee inventory and receipts/billing.
• Ensure provider schedules are optimized and implement new initiatives.

Skills

Supervisory experience

Leadership

Communication

Time management

Customer service

Tools

EMR systems

Microsoft Excel

Microsoft Word

Job description

Office Manager

Bayview Physicians Group | Hampton Roads, VA

Lead with purpose. Inspire teams. Elevate patient care.

Bayview Physicians Group is a rapidly growing, outpatient multi-specialty medical organization built on a simple but powerful belief: strong doctor–patient relationships are the foundation of exceptional healthcare. With hundreds of dedicated professionals serving the Hampton Roads community, Bayview is a trusted leader in patient-centered care—and an incredible place to grow your career.

We are seeking an Office Manager who is a confident leader, strong communicator, and hands‑on problem solver. This role is ideal for someone who thrives in a fast‑paced medical environment, enjoys developing teams, and takes pride in running a smooth, high‑performing practice.

At Bayview, we invest in our leaders. Through internal training programs and advancement opportunities, we support your professional growth while offering a competitive benefits package for full‑time employees.

Learn more about us at www.bayviewphysicians.com

Why You’ll Love Working at Bayview

• Leadership development and internal advancement opportunities
• A collaborative, mission‑driven culture
• The opportunity to make a meaningful impact in your community
• A dynamic role where no two days are the same
• Full‑time benefits
• Competitive compensation: $25-$39/hour. Actual pay depends on specialty, experience, schedule and job duties

What You’ll Do

As an Office Manager, you’ll serve as the operational and cultural leader of the practice—leading by example and setting the standard for excellence.

Leadership & Customer Experience

• Champion a patient‑centered culture by modeling outstanding customer service
• Train, develop, and engage staff to ensure a welcoming experience for every patient
• Maintain strong team morale through active engagement and recognition

Communication

• Communicate effectively with patients, providers, staff, and leadership
• Participate in regional manager meetings and lead daily huddles and monthly staff/provider meetings
• Proactively partner with the Regional Manager, meeting reporting deadlines and presenting solutions—not just problems

Day-to-Day Operations

• Oversee daily clinic operations as a hands‑on, working manager
• Support providers and staff to ensure operational and performance expectations are met
• Manage staff schedules and overtime
• Oversee inventory control and daily receipts/collections
• Ensure provider schedules are accurate, efficient, and fully optimized
• Implement new company initiatives at the practice level
• Troubleshoot issues and make timely, solution‑focused decisions

What We’re Looking For

• Minimum 3 years of supervisory experience in a medical setting
• Proven leadership, communication, and interpersonal skills
• Strong organizational and time‑management abilities
• A positive, professional attitude with a strong work ethic
• Detail‑oriented and solutions‑driven mindset
• Willingness to support the office in whatever capacity is needed for success

  Preferred Experience

  • Proficiency with general office equipment (scanner, fax, multi‑line phone system)
  • Working knowledge of Microsoft Excel and Word
  • Experience with EMR systems
  • Understanding of HIPAA privacy practices
  • Familiarity with insurance plans and policies
  • Experience training and developing team members

  Join the Bayview Difference

  At Bayview Physicians Group, Office Managers play a vital role in shaping patient experiences and leading teams to success. If you’re ready to take the next step in your leadership career and make a lasting impact, we want to hear from you.