Office Manager

Southland Industries; Carrollton (TX); On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

401(k) match

Medical Insurance

Dental Insurance

Vision Insurance

Annual bonus

Life Insurance

Disability Insurance

Flexible Spending Accounts

Paid parental leave

Paid holidays, vacation, and personal/

Training and professional development

Wellness benefits

Job summary

Southland Industries is seeking a capable administrative professional to provide clerical and executive support across the division. You will handle data entry, document drafting, travel coordination, and meetings, while managing office supplies and vendor relations.

In this role, you’ll support onboarding, assist with invoices and budgets, and help maintain facilities and safety inspections. A strong candidate will have at least five years of admin experience, including two in executive support.

Qualifications

• Excellent verbal and written communication with leaders, vendors and staff.
• Highly proficient in Microsoft Office, including Word, Excel and PowerPoint.
• Strong presentation preparation skills.
• Project management skills.
• Ability to delegate and give direction to staff.
• Ability to manage sensitive and confidential materials with tact and professionalism.
• Associate’s Degree or equivalent education, training and/or experience.
• 5 years of experience in administrative support, including 2 years in executive support.
• Lead experience preferred.

Responsibilities

• Provides clerical and administrative support to assigned individuals, teams, departments or divisions.
• General clerical duties including data input, typing, filing, photocopying, and mailing.
• Document drafting, editing, proofing, formatting.
• Receiving and relaying telephone messages.
• Coordinating travel arrangements for executives.
• Managing office supplies, equipment and services (coffee, copiers, etc.).
• Coordinating onsite and off-site meetings and events; may manage budget and pricing.
• Supporting onboarding of new employees: arrange travel, temporary housing, wireless devices, onboarding schedule.
• Reviewing and submitting invoices for payment; may negotiate pricing with vendors.
• Coordinating facility maintenance and safety inspections.
• May support other projects such as division newsletters, office space planning and furniture purchases.

Skills

Verbal and written communication

Microsoft Office

Presentation skills

Project management

Team leadership

Confidentiality

Education

Associate's Degree or equivalent

Job description

Position Summary

Provides clerical and administrative support to assigned individual(s), team(s), department(s) or division.

• Manages team and processes to provide clerical and administrative support to division and division executives, which may include:
• General clerical duties including but not limited to data input, typing, filing, photocopying, and mailing.
• Document drafting, editing, proofing, formatting.
• Receiving and relaying telephone messages.
• Coordinating travel arrangements for executives.
• Managing office supply, equipment and services (i.e., coffee service, copiers, etc.)
• Managing onsite and off-site meetings and events: may manage budget and negotiate pricing.
• Supporting onboarding of new employees: arrange travel, temporary/housing, wireless devices, onboarding schedule.
• Reviewing and submitting invoice for payment; may negotiate pricing with vendors.
• Coordinating facility maintenance and safety inspections.
• May support other projects, such as division communication/newsletter, office space planning, office furniture purchase.

Job Description

Position Summary

Provides clerical and administrative support to assigned individual(s), team(s), department(s) or division.

Position Details

• Manages team and processes to provide clerical and administrative support to division and division executives, which may include:
• General clerical duties including but not limited to data input, typing, filing, photocopying, and mailing.
• Document drafting, editing, proofing, formatting.
• Receiving and relaying telephone messages.
• Coordinating travel arrangements for executives.
• Managing office supply, equipment and services (i.e., coffee service, copiers, etc.)
• Managing onsite and off-site meetings and events: may manage budget and negotiate pricing.
• Supporting onboarding of new employees: arrange travel, temporary/housing, wireless devices, onboarding schedule.
• Reviewing and submitting invoice for payment; may negotiate pricing with vendors.
• Coordinating facility maintenance and safety inspections.
• May support other projects, such as division communication/newsletter, office space planning, office furniture purchase.

Qualifications

• Excellent verbal and written communication skills: Ability to communicate with leaders, vendors and staff
• Highly proficient in Microsoft Office, including Word, Excel and PowerPoint
• Strong presentation preparation skills
• Project management skills
• Ability to delegate and give direction to staff
• Ability to manage sensitive and confidential materials with tact and professionalism
• Associate’s Degree or equivalent education, training and/or experience
• 5 years of experience in administrative support, including 2 years in executive support
• Lead experience preferred

Benefits

As a 100% employee-owned company, we offer a comprehensive benefits package for you and your family:

• 401(k) plan with 50% company match (no cap) and immediate 100% vesting
• Medical, dental, and vision insurance (100% paid for employee)
• Annual bonus program based upon performance, achievement, and company profitability
• Term life, AD&D insurance, and voluntary life insurance
• Disability income protection insurance
• Pre-tax flexible spending plans (health and dependent care)
• Paid parental leave
• Paid holidays, vacation, and personal time
• Training/professional development opportunities and company-paid memberships for professional associations and licenses
• Wellness benefits

About Southland Industries

As one of the nation’s largest MEP companies, Southland Industries is built on the foundation of great people. Since 1949, we have put our people first, enabling growth, professional achievement, and innovation. If you want to join a fast-paced environment where you’re engaged, challenged, and valued, to join our dynamic team. To learn more about careers at Southland, explore our career opportunities, follow us on social media, and check out our website.

Equal Opportunity Employer and prohibits discrimination and harassment of any kind. We are committed to the principle of equal employment opportunity for all employees and to providing our employees with a safe work environment free of discrimination and harassment. All employment decisions at Southland Industries are based on business needs, job requirements and individual qualifications, without regard to race, color, religion or belief, gender, national origin, ancestry, age, disability, medical condition, marital status, family care or medical leave status, veteran status, or any other status protected by the laws or regulations in the locations where we operate. Southland Industries will not tolerate discrimination or harassment based on any of these characteristics.

Contingent Employment

All employment offers are contingent upon successful drug tests, background checks, and professional reference checks. Roles that include driving as an essential job duty will be required to have a successful Motor Vehicle Record check (MVR). We are not able to offer sponsorship of employment at this time.

External Agency Announcement

Its Southland Industries' policy not to accept candidate submissions from recruiting agencies without an active and authorized work order. Candidate ownership can only be established after a bona fide work order is issued by a member of the Southland Industries Talent Acquisition team and the candidate is appropriately submitted through our Applicant Tracking System (ATS).