Office Manager

Integrated Medical Professionals, PLLC; Bethpage (NY); On-site; USD 90,000 - 110,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Life Insurance

Pet Insurance

Health savings account

Paid sick time

Paid time off

Paid holidays

Profit sharing

Retirement plan

Job summary

Integrated Medical Professionals, PLLC is seeking an Office Manager to lead the front desk and administrative functions in our Bethpage clinic. You will guide staff, ensure policy compliance, manage budgets, and coordinate with Providers to maintain high‑quality patient care.

The role requires HR experience, knowledge of healthcare operations, and strong communication. A high school diploma is required; Associate’s degree is preferred. Competitive benefits are included.

Qualifications

• Experience hiring and supervising staff.
• Knowledge of labor laws.
• Excellent communication and organizational skills.
• HIPAA compliance knowledge.
• Healthcare systems operations familiarity.
• Budgeting and financial oversight.

Responsibilities

• Provides leadership to front desk team and implements policy changes.
• Ensures staff have resources, tools and training.
• Ensures compliance with policies and regulations.
• Establishes front desk objectives and procedures.
• Manages budgets, records and contracts.
• Maintains front desk supplies and equipment.
• Leads recruitment and interviewing of new staff.
• Addresses patient complaints escalated to management.
• Oversees performance reviews and scheduling.
• Attends monthly manager meetings and communicates to staff.
• Conducts orientation and training on front office policies.
• Collaborates with Providers and Management to ensure patient care quality.
• Performs other duties as assigned.

Skills

HR experience

Performance reviews

Labor laws

Process improvement

Communication

Organization

Patient service

Budgeting

MS Office

EMR knowledge

Medicare/Medicaid guidelines

Leadership

Education

High School Diploma or equivalent

Associate's Degree (preferred)

Job description

Description

Job Type

Full-time

INTEGRATED MEDICAL PROFESSIONALS

We are the largest multi-specialty urology focused practice in the country. Our doctors and staff are committed to providing the highest level of quality medical services available. Join our team for a rewarding career with a growing health care organization who values our staff as much as we do our patients.

This Position Is In Our Office Located At

48 Hicksville Road

Bethpage NY 11714

We offer competitive pay as well as PTO, Holiday pay, and comprehensive benefits package!

Benefits

• Health insurance
• Dental insurance
• Vision insurance
• Life Insurance
• Pet Insurance
• Health savings account
• Paid sick time
• Paid time off
• Paid holidays
• Profit sharing
• Retirement plan

General Summary

The Office Manager is responsible for leading the daily and administrative functions of the front office in the clinic setting. This position provides direction and leadership to ensure great patient care and efficient cost structure. Principal responsibilities include operations, managing of staff and resources, and maintaining compliance with all policies, procedures, and regulations.

Essential Job Function/Competencies

Responsibilities include but are not limited to:

• Provides leadership to front desk team, as well as implementing changes in policies and procedures.
• Ensures that employees have the resources, tools, and training needed to perform their duties.
• Ensures policies and best practices are up to industry standards and government regulations.
• Establishes and implements front desk objectives and procedures.
• Manages budgets, records, and contracts.
• Maintains supplies and equipment for the front desk staff.
• Responsible for the interviewing and selection of new staff members.
• Addresses patient complaints and queries when accelerated to management level.
• Oversees performance review process for the staff.
• Oversees front desk team member’s work schedules and time off requests.
• Attends monthly Manager meetings and relays pertinent information to front desk team members in a timely manner.
• Conducts orientation and training on front office policies and procedures.
• Collaborates with clinic staff including Providers and Management to achieve delivery of excellent patient care.
• Performs other position related duties as assigned.

Certifications, Licensures Or Registry Requirements

• N/A

KNOWLEDGE | SKILLS | ABILITIES

• Human Resources experience in hiring, supervision, and performance reviews. Knowledge of labor laws.
• Knowledge of continuous process improvement concepts and practices.
• Excellent verbal and written communication skills.
• Excellent organizational skills and attention to detail.
• Delivers exceptional patient service throughout all interactions.
• Strong analytical and problem-solving skills.Knowledge of budget preparation and planning.
• Skill in using computer programs and applications including Microsoft Office.
• Knowledge in healthcare systems operations such as EMR.
• Knowledge of Medicare, Medicaid, managed care, and other third-party payer’s guidelines.
• Skill in leading team members to carry out all job objectives while inspiring confidence and motivation.
• Complies with all health and safety policies of the organization.
• Complies with HIPAA regulations for patient confidentiality.

Requirements

EDUCATION REQUIREMENTS

High School Diploma or equivalent required. Associate’s Degree or higher preferred.

Experience Requirements

Medical Front Office or administrative experience required.

Required Travel

Supervisory or management experience preferred.

N/A

PHYSICAL DEMANDS

• Carrying Weight
• Frequency
• 1-25 lbs.
• Frequent from 34% to 66%
• 26-50 lbs.
• Occasionally from 2% to 33%
• Pushing/Pulling
• Frequency
• 1-25 lbs.
• Seldom, up to 2%
• 100 + lbs.
• Seldom, up to 2%
• Lifting - Height, Weight
• Frequency
• Floor to Chest, 1 -25 lbs.
• Occasional: from 2% to 33%
• Floor to Chest, 26-50 lbs.
• Seldom: up to 2%
• Floor to Waist, 1-25 lbs.
• Occasional: from 2% to 33%
• Floor to Waist, 26-50 lbs.
• Seldom: up to 2%

Salary Description

$90,000 TO $110,000 SALARY