Office Manager

Bruker Daltonics; Bellevue (WA); On-site; USD 73,000 - 108,000; Full time

Job summary

A leading company in scientific instruments seeks an Office Manager to oversee daily operations, manage vendor relations, and support administrative tasks. Ideal candidates will have strong organizational skills, a proactive attitude, and relevant educational background. Join a team dedicated to improving quality of life through scientific innovation.

Benefits

401(k)

Stock purchase

Health plans

Paid time off

Qualifications

• Prior administrative experience required.
• Experience as Office Manager or Executive Assistant preferred.

Responsibilities

• Manage day-to-day office needs and support facility maintenance.
• Maintain filing systems and manage outside vendors.
• Assist Sales and Operations teams with documentation.

Skills

Attention to detail

Proactive attitude

Excellent computer skills

Education

Bachelor’s degree in business administration

Associate’s degree in a related field

Tools

SAP

Concur

Job description

Join to apply for the Office Manager role at Bruker Daltonics.

Bruker is enabling scientists to make breakthrough discoveries and develop new applications that improve the quality of human life. Bruker’s high-performance scientific instruments and high-value analytical and diagnostic solutions enable scientists to explore life and materials at molecular, cellular, and microscopic levels. In close cooperation with our customers, Bruker is enabling innovation, improved productivity, and customer success in various scientific and industrial fields.

Responsibilities

• Manage day-to-day office needs, support scheduled facility maintenance, safety initiatives, and general administrative duties.
• Maintain physical and digital filing systems for facilities and safety documents.
• Manage outside vendors to ensure timely and compliant facility maintenance.
• Assist Sales and Operations teams with customer documentation such as contracts.
• Schedule appointments, sign for incoming packages, and assist visitors during onsite events.
• Draft and edit correspondence related to facilities, safety, and office topics.
• Maintain databases and spreadsheets for expenses, attendance, and event RSVPs.
• Ensure safety information and supplies are up-to-date and compliant.
• Support the Operations Manager and team on expansion and new building projects.
• Manage calendars, travel arrangements, and prepare meeting agendas/minutes.
• Coordinate logistics for meetings, including setup, conferencing, and catering.
• Maintain office equipment and support inventory needs.
• Handle sensitive information with discretion and ensure compliance with privacy policies.
• Provide general project support and use office software for document creation and editing.

Qualifications

Preferred:

• Bachelor’s degree in business administration or related field.
• Experience as Office Manager or Executive Assistant.
• Experience with SAP, Concur.

Minimum:

• Associate’s degree in a related field.
• Prior administrative experience.
• Excellent computer skills, especially typing.
• Attention to detail and proactive attitude.
• Ability to meet deadlines and adapt to changing priorities.
• Professional and positive demeanor.

Salary range: $73,000 - $108,000, with benefits including 401(k), stock purchase, health plans, and paid time off.