Office Manager

Applied Research Solutions; Beaver Creek (FL); On-site; USD 42,000 - 56,000; Full time

Job summary

Applied Research Solutions is seeking a full-time Office Manager to support the home office in Beavercreek, Ohio. The role emphasizes strong administrative coordination, welcoming visitors, and maintaining a productive office environment.

The ideal candidate will have a high school diploma and 1–3 years of administrative experience, with proficiency in MS Office and excellent communication skills. Background checks are required for all hires.

Qualifications

• Must have strong administrative and office coordination skills.
• Excellent written and verbal communication abilities.
• Ability to manage multiple tasks and prioritize effectively.

Responsibilities

• Opens and closes the office daily.
• Maintains and cleans common spaces and conference areas.
• Greets visitors and directs staff and guests.
• Sorts and distributes mail; handles outgoing mail.
• Answers phone calls and routes to the appropriate person.
• Coordinates meetings and events onsite and offsite.
• Manages office supplies and kitchen stock.
• Supports staff with general administrative tasks.
• Ensures a regular in-office schedule, five days per week.

Skills

Attention to detail

Strong organizational skills

Excellent written and verbal skills

Education

High school diploma

Tools

MS Office

Job description

Applied Research Solutions (ARS) is seeking a full-time Office Manager to support the ARS home office in Beavercreek, Ohio.

Why Work with us?

Applied Research Solutions (ARS) is respected as a world-class provider of technically integrated solutions as we deliver premier talent and technology across our focused markets for unparalleled, continuous mission support. Awarded a Best Places to Work nominee since 2020, ARS recognizes that without our career- driven, loyal professionals, we would not be able to deliver state-of-the-art results for our mission partners. We firmly believe that prioritizing our employees is of the upmost importance. We provide a culture where our employees are challenged to meet their career goals and aspirations, while still obtaining a work/life balance. ARS employees are motivated through our industry competitive benefits package, our awards and recognition program, and personalized attention from ARS Senior Managers.

Responsibilities include:

• Opens and closes office daily.
• Maintains common spaces, cleans common spaces throughout the day to include conference rooms and kitchens.
• Greets all visitors and inform staff of visitors waiting for appointments.
• Responsible for distribution of incoming mail and sending outgoing mail.
• Answers and directs phone calls to relevant recipients.
• Assists in the coordination of meetings, functions, and other projects onsite and offsite.
• Manages kitchens-organize, stock, and order supplies.
• Greets and verifies identities of all visitors and inform staff of visitors.
• Supports office staff with administrative tasks-copying, ordering, formatting, sorting.
• Monitors and keeps office supplies stocked.
• Maintains a regular and predictable work schedule-must be in office 5 days/week.
• Interacts appropriately with others to maintain a positive and productive work environment.
• Prepares reports, memos, spreadsheets, and other documents using MS Office Word, Excel, Outlook, and PowerPoint.
• Interface with local new hires.
• Other duties as assigned.

Qualifications/ Technical Experience Requirements:

• Must be a U.S. Citizen
• High school diploma
• Proven experience as an administrative assistant or office manager, 1-3 years experience preferred
• Working knowledge of office equipment
• Proficiency in MS Office
• Attention to detail and problem-solving skills
• Excellent written and verbal communication skills
• Strong organizational skills with the ability to multi-task and prioritize
• Friendly and pleasant demeanor
• Self-motivator and initiator
• Customer-focused

All positions at Applied Research Solutions are subject to background investigations. Employment is contingent upon successful completion of a background investigation including criminal history and identity check.

This contractor and subcontractor shall abide by the requirements of 41 CFR 60-741.5(a). This regulation prohibits discrimination against qualified individuals on the basis of disability, and requires affirmative action by covered prime contractors and subcontractors to employ and advance in employment qualified individuals with disabilities.

This contractor and subcontractor shall abide by the requirements of 41 CFR 60-300.5(a). This regulation prohibits discrimination against qualified protected veterans, and requires affirmative action by covered contractors and subcontractors to employ and advance in employment qualified protected veterans.