Office Manager

Aalo Atomic; Austin (TX); In loco; USD 50.000 - 70.000; Tempo pieno

Vantaggi offerti da questo lavoro

Competitive salary

Paid Time Off

Descrizione del lavoro

Aalo Atomics in Austin, TX seeks an organized Office Manager to be the face of our rapidly growing clean-energy startup. You will manage front desk operations, coordinate meals, handle vendor relations, and support day-to-day administrative needs with a welcoming, professional approach.

In this on-site role, you’ll keep the office running smoothly, assist onboarding, schedule meetings, manage supplies, and help plan company events while upholding safety and compliance standards.

Competenze

• High school diploma or GED required.
• Prior office support or customer service experience preferred.
• Excellent interpersonal and communication skills.
• Strong organizational skills with the ability to multitask and prioritize.
• Friendly, professional, and welcoming demeanor.
• Proficiency with basic office software (email, scheduling tools, Microsoft Office or Google Workspace).
• Ability to problem-solve independently and take initiative.
• Reliable, punctual, and detail-oriented.

Mansioni

• Greet visitors and manage front desk with warmth and professionalism.
• Answer phones, screen calls, and direct inquiries.
• Arrange meals and beverages for visitors and meetings.
• Coordinate catering, setup, and cleanup for events.
• Order and maintain office supplies and equipment.
• Support onboarding and prepare workspace for new staff.
• Schedule meetings and maintain conference rooms.
• Liaise with building management, vendors, and service providers.
• Assist with office budgets, invoices, and general admin.
• Ensure a safe and compliant workplace.

Conoscenze

Interpersonal skills

Organizational skills

Customer service

Microsoft Office

Google Workspace

Scheduling tools

Problem-solving

Punctuality

Formazione

High school diploma or GED

Descrizione del lavoro

Aalo Atomics is pioneering a new era in clean energy with factory-fabricated microreactors designed to deliver affordable, scalable, and reliable nuclear power. Our mission is to make nuclear energy globally accessible, starting with the Aalo-1, a 10 MWe reactor leveraging cutting-edge safety, modularity, and efficiency. Based in Austin, TX, we’re rapidly growing as we work to deploy the world’s first fleet of advanced microreactors. Join us and help revolutionize energy for a sustainable future.

About the role

Aalo is seeking a friendly, organized, and proactive Office Manager to serve as the face of our office and keep day-to-day operations running smoothly. This role is ideal for someone who enjoys creating a welcoming environment, juggling multiple tasks, and supporting a dynamic team. The Office Manager will be the first point of contact for visitors and employees, ensuring the front desk and overall office environment reflect Aalo's professionalism and hospitality.

What you'll do

Front Desk & Visitor Experience

• Greet all visitors, guests, and employees warmly and professionally at the front desk
• Address visitor needs promptly, directing them to the appropriate person or resource
• Maintain visitor sign-in/sign-out procedures and badge issuance, if applicable
• Answer, screen, and direct incoming phone calls
• Keep the reception and lobby areas clean, organized, and presentable at all times

Meal & Hospitality Coordination

• Arrange and order meals, snacks, and beverages for visitors, meetings, and office events
• Coordinate catering logistics, including setup and cleanup
• Maintain kitchen/break room supplies and ensure these areas are stocked and tidy
• Accommodate dietary restrictions and preferences when ordering meals

General Office Management

• Order and maintain office supplies, equipment, and inventory
• Serve as primary point of contact for building management, vendors, and service providers
• Coordinate office maintenance, repairs, and cleaning services
• Manage incoming and outgoing mail, packages, and deliveries
• Support new employee onboarding (workspace setup, supplies, welcome materials)
• Assist with scheduling and preparing conference rooms for meetings
• Help plan and execute company events, celebrations, and team gatherings
• Maintain office policies and procedures, suggesting improvements as needed
• Manage office-related budgets, expenses, and vendor invoices
• Provide general administrative support to leadership and staff as needed
• Ensure compliance with workplace safety and health standards

Qualifications

• High school diploma or GED required
• Prior experience in an office support, administrative, or customer service role preferred
• Excellent interpersonal and communication skills
• Strong organizational skills with the ability to multitask and prioritize
• Friendly, professional, and welcoming demeanor
• Proficiency with basic office software (email, scheduling tools, Microsoft Office or Google Workspace)
• Ability to problem-solve independently and take initiative
• Reliable, punctual, and detail-oriented

Physical Requirements

• Ability to sit, stand, and move around the office for extended periods
• Occasional lifting of office supplies or deliveries (up to 25 lbs)

Requirements:

• Based in the United States
• Willing to work on-sitein North Austin, TX

What We Offer:

• Competitive salary based on experience
• Paid Time Off

Additional Information:

Aalo Atomics provides a collaborative and supportive work environment, opportunities for professional growth, intellectually challenging careers, and competitive compensation. Aalo Atomics is an equal opportunity employer and considers all employment decisions without regard to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, veteran status, or any other characteristic protected by law.

Applicants must be U.S. Citizens or U.S. Persons in compliance with 10 CFR Part 810 and may not hold non-compliant foreign citizenships.