Office Manager

Rent the Runway; Arlington (TX); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Paid Time Off

Parental Leave

Sabbatical after 5 years

Employee subscription and discounts

Comprehensive health, vision, dental

401k match

Team events and outings

Job summary

Rent the Runway is seeking an Office Operations Manager to ensure the office runs smoothly and efficiently in Arlington, TX. You will manage facilities, budgets, vendor relationships, and office services while coordinating events and employee experiences.

In this fast-paced role, you’ll lead space optimization, support HR onboarding, and oversee weekly and monthly events. A proactive, detail‑oriented professional with strong communication skills will thrive here.

Qualifications

• You love working in a fast-paced environment and take initiative from day one.
• You have strong communication skills and can provide clear, concise information to stakeholders.
• You are extremely organized with a sharp attention to detail and thorough record keeping.
• You are a team player who supports the broader business goals.
• You respect confidentiality and handle sensitive information appropriately.

Responsibilities

• Ensure the office runs smoothly, track inventory, manage facilities budget and expenses, and handle vendor relationships.
• Coordinate office services (coffee, cleaning, plant maintenance, etc.) and keep supplies organized.
• Optimize the space dynamically to meet team needs and changes.
• Act as the chief problem solver for the physical space; coordinate repairs and service tickets.
• Support HR in onboarding and setting up new hires in the workspace; manage calendars for the General Manager.
• Plan and execute monthly culture events, celebrations, and associate activities; manage the events calendar and logistics.
• Lead the Employee of the Month program and coordinate nominations and recognition.
• Oversee food/breakroom orders and cadence for team breakfasts and meetings; manage supplies restocking.
• Maintain office communications, procedures, and safety compliance; ensure policies are followed.

Skills

Self-starter

Strong communication

Organized

Team player

Attention to detail

Confidentiality

Problem solving

Job description

About Rent the Runway

Rent the Runway (RTR) is transforming the way we get dressed by pioneering the world’s first Closet in the Cloud. Founded in 2009, RTR has disrupted the $2.4 trillion fashion industry by inspiring women with a more joyful, sustainable and financially-savvy way to feel their best every day. As the ultimate destination for circular fashion, the brand now offers infinite points of access to its shared closet via a fully customizable subscription to fashion, one-time rental or ownership. RTR offers designer apparel and accessories from hundreds of brand partners and has built in-house proprietary technology and a one-of-a-kind reverse logistics operation. RTR has been named to CNBC’s “Disruptor 50” five times in ten years, and has been placed on Fast Company’s Most Innovative Companies list multiple times.

About the Job

As the Office Operations Manager, you will be the key to operational excellence and problem solving within our four walls, building strong relationships with all employees and external partners. You will wear lots of different hats and be an integral part of the team, performing various administrative tasks to support business needs. You will have the unique opportunity to work in a fast paced, vibrant office environment and help shape the future of how we interact with our physical space. If you are excited about contributing to the continued success of Rent the Runway and are a positive, outgoing self starter, keep reading.

What You’ll Do

• Ensure the office consistently runs smoothly, keeping track of inventory, meticulously maintaining the facilities budget and expense reports (including managing corporate card purchases across breakroom, events, and office supply needs) and managing all vendor relationships
• Be the point of contact and coordinate all office services: i.e. coffee, cleaning services, plant maintenance, etc.
• Ensure all supplies are ordered and well-organized
• Dynamically optimize the space according to team needs, challenges, and changes
• Act as chief problem solver within our physical space, proactively identifying areas of improvement, facilitating repairs, cleaning services, and filing tickets
• Proactively manage requests and suggestions for office improvements; log issues promptly and ensure timely follow through
• Partner with HR to ensure all new hires are set up for success in their physical workspace
• Assist the building General Manager in various tasks as needed related to the office, including calendar management
• Lead in the planning and execution of recurring and one-off events including monthly culture club activities, seasonal celebrations, and the annual summer and holiday parties
• Lead monthly Culture Club meetings and own the monthly associate events calendar; partner with HR on logistics, ordering, and execution
• Own the Employee of the Month program, including coordinating nominations, notifying associates, and managing recognition execution
• Manage recurring food and breakroom ordering across both the manager and associate areas — including weekly team breakfasts, monthly manager meeting lunches, Canteen coffee service, and Staples/Amazon restocking on a monthly cadence
• Support ongoing operational communications such as bi-weekly GEMBA walk reminders and other standing team cadences
• Own monthly office newsletter including design and content
• Own messaging information about building procedures, changes, or alerts
• Maintain, identify, and communicate office policies and procedures, and ensure they are implemented appropriately
• Keep up to date with office safety and regulations

About You

You love working in and are comfortable in a fast-paced, roll up your sleeves type environment; self-starter, doer personality who will take initiative from day 1

You are an extremely positive and upbeat person, someone who views challenges as opportunities

You have strong communication skills and can provide clear, concise information to key stakeholders on various teams.

You are a team player who is willing to do anything to support the team and business

You are extremely organized and have a strong, astute attention to detail

You thrive making autonomous decisions towards ongoing improvement across all office functions

You have a knack for meticulous record keeping and documentation

You naturally respect and understand the importance of confidentiality

You bring a scrappy approach to problem solving and a can-do attitude

You exhibit a strong work ethic and proven loyalty

You can comfortably lift 15-20 lb. items for mail room and office maintenance purposes

You are comfortable with being on-site at our Arlington, TX location 5 days a week

Benefits

• Paid Time Off including vacation, paid bereavement, and family sick leave - every employee needs time to take care of themselves and their family.
• Universal Paid Parental Leave for both parents + flexible return to work program - because we know your newest family member(s) deserve your undivided attention.
• Paid Sabbatical after 5 years of continuous service - Unplug, recharge, and have some fun!
• Exclusive employee subscription and rental discounts - to ensure you experience the magic of renting the runway (and give us valued feedback!).
• Comprehensive health, vision, dental, FSA and dependent care from day 1 of employment - Your health comes first and we’ve got you covered.
• 401k match - an investment in your future.
• Company wide events and outings - our team spirit is no joke - we know how to have fun!

Equal opportunity employer

Rent the Runway is an equal opportunity employer. In accordance with applicable law, we prohibit discrimination against any applicant or employee based on any legally-recognized basis, including, but not limited to: race, color, religion, sex (including pregnancy, lactation, childbirth or related medical conditions), sexual orientation, gender identity, age (40 and over), national origin or ancestry, citizenship status, physical or mental disability, genetic information (including testing and characteristics), veteran status, uniformed service member status or any other status protected by federal, state or local law.