Office Manager

FashionUnited; Arlington, Northern (TX, KY); On-site; USD 52,000 - 76,000; Full time

Benefits offered by this job

Paid Time Off

Parental Leave

Sabbatical after 5 years

Job summary

Rent the Runway in Arlington, TX is seeking an Office Operations Manager to ensure our office runs smoothly and you’ll wear many hats to support business needs. You’ll manage facilities, budgets, vendor relationships and daily operations while enabling a productive, engaging workspace.

You’ll partner with HR on onboarding, plan monthly culture events and maintain a calendar of associate activities, from newsletters to celebrations, ensuring a vibrant, well-organized office experience for all

Qualifications

• Fast-paced, roll up your sleeves environment requiring initiative.
• Strong communication to key stakeholders across teams.
• Highly organized with meticulous record keeping and documentation.
• Ability to maintain confidentiality and operate with discretion.

Responsibilities

• Ensure the office runs smoothly, tracking inventory and managing the facilities budget
• Manage vendor relationships and corporate card purchases for events and office supplies
• Coordinate office services such as coffee, cleaning, plant maintenance
• Organize supplies and optimize space based on team needs
• Lead repairs, tickets and office improvements with timely follow-through
• Partner with HR to onboard new hires to their workspace
• Assist the General Manager with calendar management
• Plan and execute monthly culture club events and annual parties
• Lead Culture Club meetings and manage the associate events calendar
• Oversee Employee of the Month nominations and recognition
• Manage food and breakroom ordering and weekly team breakfasts
• Support ongoing operational communications and office policies
• Maintain awareness of office safety and regulations

Skills

Communication skills

Organizational skills

Self-starter

Team player

Attention to detail

Problem solving

Discretion / confidentiality

Job description

Rent the Runway (RTR) is transforming the way we get dressed by pioneering the world’s first Closet in the Cloud. Founded in 2009, RTR has disrupted the $2.4 trillion fashion industry by inspiring women with a more joyful, sustainable and financially-savvy way to feel their best every day. As the ultimate destination for circular fashion, the brand now offers infinite points of access to its shared closet via a fully customizable subscription to fashion, one-time rental or ownership. RTR offers designer apparel and accessories from hundreds of brand partners and has built in-house proprietary technology and a one-of-a-kind reverse logistics operation. RTR has been named to CNBC’s "Disruptor 50" five times in ten years, and has been placed on Fast Company’s Most Innovative Companies list multiple times.

About the Job:

As the Office Operations Manager, you will be the key to operational excellence and problem solving within our four walls, building strong relationships with all employees and external partners. You will wear lots of different hats and be an integral part of the team, performing various administrative tasks to support business needs. You will have the unique opportunity to work in a fast paced, vibrant office environment and help shape the future of how we interact with our physical space. If you are excited about contributing to the continued success of Rent the Runway and are a positive, outgoing self starter, keep reading.

What You’ll Do:

• Ensure the office consistently runs smoothly, keeping track of inventory, meticulously maintaining the facilities budget and expense reports (including managing corporate card purchases across breakroom, events, and office supply needs) and managing all vendor relationships
• Be the point of contact and coordinate all office services: i.e. coffee, cleaning services, plant maintenance, etc.
• Ensure all supplies are ordered and well-organized
• Dynamically optimize the space according to team needs, challenges, and changes
• Act as chief problem solver within our physical space, proactively identifying areas of improvement, facilitating repairs, cleaning services, and filing tickets
• Proactively manage requests and suggestions for office improvements; log issues promptly and ensure timely follow through
• Partner with HR to ensure all new hires are set up for success in their physical workspace
• Assist the building General Manager in various tasks as needed related to the office, including calendar management
• Lead in the planning and execution of recurring and one-off events including monthly culture club activities, seasonal celebrations, and the annual summer and holiday parties
• Lead monthly Culture Club meetings and own the monthly associate events calendar; partner with HR on logistics, ordering, and execution
• Own the Employee of the Month program, including coordinating nominations, notifying associates, and managing recognition execution
• Manage recurring food and breakroom ordering across both the manager and associate areas — including weekly team breakfasts, monthly manager meeting lunches, Canteen coffee service, and Staples/Amazon restocking on a monthly cadence
• Support ongoing operational communications such as bi-weekly GEMBA walk reminders and other standing team cadences
• Own monthly office newsletter including design and content
• Own messaging information about building procedures, changes, or alerts
• Maintain, identify, and communicate office policies and procedures, and ensure they are implemented appropriately
• Keep up to date with office safety and regulations

About You:

• You love working in and are comfortable in a fast-paced, roll up your sleeves type environment; self-starter, doer personality who will take initiative from day 1
• You are an extremely positive and upbeat person, someone who views challenges as opportunities
• You have strong communication skills and can provide clear, concise information to key stakeholders on various teams.
• You are a team player who is willing to do anything to support the team and business
• You are extremely organized and have a strong, astute attention to detail
• You thrive making autonomous decisions towards ongoing improvement across all office functions
• You have a knack for meticulous record keeping and documentation
• You naturally respect and understand the importance of confidentiality
• You bring a scrappy approach to problem solving and a can-do attitude
• You exhibit a strong work ethic and proven loyalty
• You can comfortably lift 15-20 lb. items for mail room and office maintenance purposes
• You are comfortable with being on-site at our Arlington, TX location 5 days a week

At Rent the Runway, we’re committed to the wellbeing of our employees, and aim to create a workplace that fosters both personal and professional growth. Our inclusive benefits include, but are not limited to:

• Paid Time Off including vacation, paid bereavement, and family sick leave - every employee needs time to take care of themselves and their family.
• Universal Paid Parental Leave for both parents + flexible return to work program - because we know your newest family member(s) deserve your undivided attention.
• Paid Sabbatical after 5 years of continuous service - Unplug, recharge, and have some fun!
• Exclusive employee subscription and rental discounts - to ensure you experience the magic of renting the runway (and give us valued feedback!).
• Comprehensive health, vision, dental, FSA and dependent care from day 1 of employment - Your health comes first and we’ve got you covered.
• 401k match - an investment in your future.
• Company wide events and outings - our team spirit is no joke - we know how to have fun!

Rent the Runway is an equal opportunity employer. In accordance with applicable law, we prohibit discrimination against any applicant or employee based on any legally-recognized basis, including, but not limited to: race, color, religion, sex (including pregnancy, lactation, childbirth or related medical conditions), sexual orientation, gender identity, age (40 and over), national origin or ancestry, citizenship status, physical or mental disability, genetic information (including testing and characteristics), veteran status, uniformed service member status or any other status protected by federal, state or local law.