Executive Assistant

Rent The Runway; New York (NY); Hybrid; USD 90,000 - 130,000; Full time

Benefits offered by this job

Paid Time Off including vacation, paid

Bereavement leave

Family sick leave

Parental Leave

Sabbatical after 5 years

Employee subscription discounts

Health, vision, dental, FSA

401k match

Company events

Remote Fridays

Job summary

Rent the Runway seeks an Executive Assistant to support the executive team with calendar management, meetings, travel, and daily administrative tasks. You will interface with senior leaders and board members, ensuring timely communication and organized operations.

The role requires 5+ years supporting C‑level executives, a proactive mindset, and exceptional attention to detail. Corporate Gmail and Google Docs proficiency preferred; hybrid work allowed with Fridays remote per policy.

Qualifications

• Bachelor’s degree and 5+ years of administrative experience supporting c-level executives.
• Startup/e-commerce/tech pace experience preferred.
• Strong interpersonal skills and ability to handle sensitive/confidential situations with poise and diplomacy.
• Ability to thrive in a fast-paced environment and juggle multiple tasks, deadlines, and personalities.
• Ability to interact with senior executives and board members; communicate professionally.
• Extreme attention to detail in drafting, typing, and proofreading materials; set priorities and meet deadlines.
• Forward thinking and proactive, one step ahead.
• Discretion in handling confidential information and sound judgement in information sharing.
• Proficiency in corporate Gmail and Google Docs preferred.

Responsibilities

• Provide administrative support to executive team, managing calendars, calls, appointments, meetings, travel, and transportation.
• Act as liaison with high-level executives, board members, vendors, and key partners.
• Assess priorities and schedule meetings accordingly; manage conflicts with a can-do approach.
• Create, edit, and maintain documents and filing systems; build organizational systems as needed.
• Develop and distribute presentations/materials for meetings.
• Own special projects for supported teams.
• Handle HR business expenses, reconciling corporate cards and submitting expense reports.

Education

Bachelor’s degree

5+ years administrative experience

Calendar management

Administrative support

Executive communication

Interpersonal skills

Confidential handling

Project coordination

Meeting scheduling

Vendor liaison

Organization

Google Docs proficiency

Gmail proficiency

Tools

Gmail

Google Docs

Job description

About the Job

Rent the Runway (RTR) is transforming the way we get dressed by pioneering the world’s first Closet in the Cloud. Founded in 2009, RTR has disrupted the $2.4 trillion fashion industry by inspiring women with a more joyful, sustainable and financially‑savvy way to feel their best every day. As the ultimate destination for circular fashion, the brand now offers infinite points of access to its shared closet via a fully customizable subscription to fashion, one‑time rental or ownership. RTR offers designer apparel and accessories from hundreds of brand partners and has built in‑house proprietary technology and a one‑of‑a‑kind reverse logistics operation. RTR has been named to CNBC’s “Disruptor 50” five times in ten years, and has been placed on Fast Company’s Most Innovative Companies list multiple times.

Executive Assistant – Executive Team Support

As Executive Assistant, you will serve as critical support to the executive team (Chief Supply Chain Officer, SVP Customer and SVP Product, Growth, and Merchandising), providing administrative support in all day to day needs. You will be expected to manage their calendars, keep them organized, informed and on time. In this exciting role, you will have the opportunity to interface with a diverse group of important executives internally and externally, acting as a key representative of the RTR brand.

You are the right fit for this position if you are incredibly organized, passionate about Rent the Runway, proactive and scrappy. To be successful in this role, you must be able to work well under pressure, thrive in a fast paced environment, juggle lots of projects and deadlines at once, and have a proven track record of excellence in a similar work environment.

What You’ll Do

• Provide administrative support to the team, managing all aspects of their calendar and schedule including: phone and video calls, appointments, meetings, interviews, travel, transportation, etc.
• Act as a liaison with key business partners, including high‑level executives and business leaders, board members, high profile candidates, vendors, etc.
• Learn and contextualize business priorities and act accordingly, using best judgement as to which meetings and interviews need to be prioritized, which meetings cannot be moved, etc. always approaching scheduling conflicts with a can‑do approach
• Support communication, organization and general business needs, creating, editing, and maintaining documents, folders, and filing systems; create organizational systems as necessary
• Develop and distribute presentations/materials for meetings as needed
• Own special projects related to the supported teams
• Handle HR business expenses, including reconciling corporate card accounts and creating/submitting expense reports

About You

• Bachelor’s degree and 5+ years of prior administrative experience supporting c‑level executives
• Relevant work experience in a startup, e‑commerce and/or technology based company preferred, or company with similar pace and structure
• Strong interpersonal skills & the ability to handle sensitive and confidential situations; continually demonstrate poise, tact and diplomacy
• Proven ability to thrive in a fast paced environment and demonstrate ability to juggle multiple competing tasks, deadlines, personalities, long and short term projects, etc.
• Must be able to interact and communicate with individuals at all levels of the organization including senior executives, board members, etc
• Extreme attention to detail in composing, typing and proofing materials, establishing priorities and meeting deadlines
• Must be forward thinking and constantly one step ahead
• Must be able to appropriately handle confidential information and use best judgement for sharing information
• Proficiency in corporate Gmail and Google Docs preferred

Benefits

• Paid Time Off including vacation, paid bereavement, and family sick leave
• Universal Paid Parental Leave for both parents + flexible return to work program
• Paid Sabbatical after 5 years of continuous service
• Exclusive employee subscription and rental discounts
• Comprehensive health, vision, dental, FSA and dependent care from day 1 of employment
• 401k match
• Company wide events and outings
• Office‑centric work – corporate employees have the option to work remotely on Fridays, in accordance with Company policies

Rent the Runway is an equal opportunity employer. In accordance with applicable law, we prohibit discrimination against any applicant or employee based on any legally‑recognized basis, including, but not limited to: race, color, religion, sex (including pregnancy, lactation, childbirth or related medical conditions), sexual orientation, gender identity, age (40 and over), national origin or ancestry, citizenship status, physical or mental disability, genetic information (including testing and characteristics), veteran status, uniformed service member status or any other status protected by federal, state or local law.

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