Office Manager

Legacy Funeral Group, Llc; Amarillo (TX); On-site; USD 25,000 - 28,000; Full time

Job summary

Memory Gardens of Amarillo is seeking an Office Manager in Amarillo, TX. The role focuses on developing intra-office communication protocols, streamlining procedures, and inventory control.

The incumbent may supervise staff at certain locations and acts as coach and mentor for administrative roles. Responsibilities include payroll processing, implementing office systems, budgeting, and coordinating with other departments to achieve financial objectives.

Qualifications

• Associate degree preferred or 2 years of solid equivalent job experience.
• Proficiency in Microsoft Office suite.
• Experience with scheduling, budgeting and payroll.
• Supply management experience.
• Excellent written and verbal communication skills.
• Comfort with fast-paced environment.
• Interacting with grieving families and stakeholders in a calm, professional manner.
• Collaborate with coworkers and manage projects independently.
• Works with other departments as needed.
• Communicates timely and effectively with management.
• Proactively contributes to group objectives.

Responsibilities

• Maintains office operations and procedures; payroll coordination.
• Defines filing systems and manages supply requisitions.
• Plans office layouts and equipment procurement.
• Implements office policies and measures results.
• Schedules staff and monitors work results.
• Reviews reports to identify trends and inform management.

Skills

Office management

Scheduling

Budgeting

Payroll

Communication

Team collaboration

Education

Associate degree

Tools

Microsoft Office

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Office Manager

Administration Full-Time Memory Gardens of Amarillo, Amarillo, TX, US

2 days ago Requisition ID: 4128

Salary Range: $18.00 To $20.00 Hourly

The Office Manager will be responsible for developing intra-office communication protocols, streamlining administrative procedures, inventory control. Incumbents at some locations will be responsible for office staff supervision and task delegation.

Responsibilities

• Maintains office services by organizing office operations and procedures; preparing payroll; controlling correspondence; designing filing systems; reviewing and approving supply requisitions; assigning and monitoring clerical functions.
• Provides historical reference by defining procedures for retention, protection, retrieval, transfer, and disposal of records.
• Maintains office efficiency by planning and implementing office systems, layouts, and equipment procurement.
• Designs and implements office policies by establishing standards and procedures; measuring results against standards; making necessary adjustments.
• Completes operational requirements by scheduling and assigning employees; following up on work results.
• Keeps management informed by reviewing and analyzing special reports; summarizing information; identifying trends.
• Maintains office staff by recruiting, selecting, orienting, and training employees.
• Maintains office staff job results by coaching, counseling, and disciplining employees; planning, monitoring, and appraising job results.
• Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies.
• Achieves financial objectives by preparing an annual budget; scheduling expenditures; analyzing variances; initiating corrective actions.
• Contributes to team effort by accomplishing related results as needed

The Office manager role has no supervisory responsibilities but does serve as a coach and mentor for those in Administrative positions.

Qualifications

• Associate degree preferred or 2 years of solid equivalate job experience.
• Proficiency in Microsoft Office suite
• Experience with scheduling, budgeting and payroll
• Supply management experience
• Excellent written and verbal communication skills
• Comfort with fast-paced environment
• Good written and verbal communication skills needed for interactions with grieving families, co-workers, and other stakeholders to generate accurate, timely responses to questions and requests in a calm, professional manner;
• Collaborate easily with co-workers, keep shared information up to date, and work well independent and on projects; and
• Works with other departments as needed.
• Shares viewpoints and information openly and listens attentively to others' ideas and suggestions
• Communicates in a timely and effective manner with manager
• Proactively contributes to group objectives; volunteers to help others as needed
• Ability to interface well with personnel at all levels