Office Manager

sci; Amarillo (TX); On-site; USD 32,000 - 42,000; Full time

Job summary

SCI is seeking an experienced Administrative/Accounting Clerk to support the accounting and office operations across our Amarillo location. The role manages accounts payable and receivable, reconciliations, payroll administration, vendor communications, and daily financial reporting, with emphasis on accuracy, SOX compliance, and compassionate service.

Candidates should have a high school diploma and at least two years of bookkeeping or clerical accounting experience, proficiency with MS Office,

Qualifications

• High school diploma, GED or completion of a diploma-training program at a college or technical school.
• Two (2) years bookkeeping, general office, clerical accounting, and Accounts Payable experience required.
• Solid working knowledge of computers, MS Office, e-mail, internet and basic office equipment required.

Responsibilities

• Oversees accounting function and accounts payable/receivable processes.
• Manages collections of all accounts receivable.
• Verifies and pays all accounts payable invoices.
• Maintains petty cash and cash disbursements per policy.
• Reconciles all accounts and bank deposits; tracks CEAs and DSO.
• Coordinates office supplies, inventory, and memorial/casket processing.
• Supports HR processes including new hire paperwork and confidentiality.

Skills

Excellent communication

Confidentiality

Problem solving

Multi-tasking

Detail oriented

Education

High school diploma or GED

Diploma-training program

Tools

MS Office

Payroll processing software

Job description

Our associates celebrate lives. We celebrate our associates.

JOB RESPONSIBILITIES

• Accounting Function Oversight
• Collections of all accounts receivable
• Verifications and payments of all accounts payable invoices
• Controls of receipt and deposit of cash payments received
• Maintains petty cash account and disburses the same in accordance with company policies and procedures
• Reconciliations of all accounts
• Cash advance checks
• Same Day Check requests
• Bank deposits
• Verifies/audits cash disbursement reports
• Tracks Capital Expenditure Authorizations (CEAs)
• Operational Activities
• Orders supplies for the office and completes inventory counts
• Coordinates the processing of orders and receipt of all merchandise orders including memorials and caskets and the control of storage inventory for vaults and markers, urns and caskets
• Oversees the processing of installation funeral-related orders and orders to the grounds and maintenance departments
• Supports location management to ensure all contracts and work orders are completed in a timely manner with proper documentation
• Schedules incoming orders and drivers for the ambulate service
• Completes various funeral/cemetery reports and files accurately
• Supports Sales as necessary requiring an understanding of JD Powers
• Assures compliance with all Company policies and procedures to include Sarbanes Oxley (SOX) audit
• Dignity University (DU) training
• Interment Verification Training (IVT) audits
• Day Sales Outstanding's (DSO) related to financial and administrative areas
• Assists in preparing and/or overseeing all funeral/cemetery-related forms
• Reviews time cards and administers corporate payroll policies and procedures
• Administers local Human Resources (HR) processes such as processing new hire paperwork, verifying pre-need sales licenses, maintaining employee files and other confidential files (I9's, etc.).
• Ensures new associates receive new hire orientation
• Pulls monthly reports from reporting site and create stack ranking reports for key performance indicators
• Maintains vehicle records/licenses
• Processes expense reports
• Updates General Price Lists (GPLs)
• Manages all Alarm Systems (codes, working order, etc.)
• Assists with funeral services and "Making Everlasting Memories" (MEMs) as needed
• Coordinates daily activities with business unit as well as other departments
• Trains associates in the proper administration of policies and procedures
• Services customers by interacting with families in a professional and compassionate manner
• Maintains and updates customer records
• Updates company website with current obituaries and ensures obituaries are placed in newspapers
• Provides a collaborative, productive workplace environment for associate growth and development that instills pride, a sense of ownership, and the challenge to associates to exceed expectations
• Behaves in a supportive way to enrich the work environment
• Uses customer feedback in conjunction with Sales to improve location administration and strengthen individual associate performance
• Performs other duties as assigned

MINIMUM REQUIREMENTS

• Education
• High school diploma, GED or completion of a diploma-training program at a college or technical school
• Experience
• Two (2) years bookkeeping, general office, clerical accounting, and Accounts Payable experience required
• Knowledge, Skills and Abilities
• Solid working knowledge of computers, typewriter, MS Office, e-mail, internet and basic office equipment required
• Excellent communication skills both orally and in writing
• High level of compassion, integrity, and confidentiality
• Problem solving skills
• Ability to multi task and set priorities
• Detail oriented
• Must be flexible and able to function in a face-paced environment

WORK CONDITIONS

• Work Environment
• Professional Dress is required when in contact with families.
• Work Postures
• Sitting continuously for many hours per day, up to 6 hours per day
• Climbing stairs to access buildings frequently
• Physical Demands
• Physical effort requiring manual dexterity is required, includes paperwork, calculators, computers and phone usage
• Work Hours
• Working beyond "standard" hours as the need arises

Postal Code: 79118

Category (Portal Searching): Operations

Job Location: US-TX - Amarillo