Office Manager

Barnhart Crane & Rigging; Albuquerque (NM); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Comprehensive benefits package

401(k) program with company match

Paid Time Off (PTO) and leave benefits

Barnhart CARES program

Job summary

Barnhart Crane & Rigging is seeking an Office Manager in Albuquerque, NM to coordinate all branch administrative and operational support functions. You will supervise a part-time administrative assistant and collaborate closely with HR, IT and project management teams to ensure smooth day-to-day operations.

The role emphasizes employee administration, compliance, and financial processes, including invoicing, payments, timekeeping, and vendor coordination.

Qualifications

• Proficiency in Microsoft Office Suite and familiarity with ERP systems (IFS preferred).
• Strong organizational skills and ability to multitask with attention to detail.
• Excellent written and verbal communication abilities.
• Valid driver’s license is required.
• Self-motivated, detail-oriented, and team-oriented.
• Ability to plan, organize, and execute daily requirements independently.
• Must pass drug test, fit-for-duty test, and background check.

Responsibilities

• Oversee employee administration, compliance, onboarding, and DBS/Fit-for-Duty scheduling.
• Manage PTO calendar and weekly time submissions for all branch staff.
• Handle branch receivables and payables; manage invoices and payments.
• Process bi-weekly credit card transactions and reconcile statements.
• Oversee procurement of office and shop supplies; support project management tasks.
• Supervise a part-time administrative assistant and coordinate with HR/IT/project teams.
• Ensure compliance with company policies and safety standards.

Skills

MS Office

Driver's license

Organizational skills

Communication skills

IFS familiarity

Tools

IFS ERP

Job description

Position Summary

The Office Manager serves as the central point of coordination for all branch administrative and operational support functions. This role ensures smooth day-to-day operations by managing office systems, financial processes, compliance requirements, and employee administration. The Office Manager will also supervise a part-time administrative assistant and collaborate closely with HR, IT, and project management teams.

Key Responsibilities

• Employee Administration & Compliance
  • Oversee new hire onboarding, including IT and HR setup, Fit-for-Duty (FFD) scheduling, and DOT/background checks.
  • Maintain and communicate upcoming expirations for critical qualifications (BCR Qual Cards, CDL licenses, CDL Med Cards, NCCCO certifications).
  • Manage PTO calendar and submit weekly time for all branch employees.
• Financial Management
  • Handle branch receivables: prepare invoices, send to customers, and follow up on outstanding payments; maintain payment portal accounts for key customers.
  • Manage branch payables: receive, code, and enter invoices into IFS; resolve payment issues or defaults promptly.
  • Process bi-weekly credit card transactions and reconcile statements.
• Procurement & Office Operations
  • Oversee procurement of office and shop supplies, including Amazon orders.
  • Generate and maintain job files; assist with project management tasks such as timesheet reviews, vendor coordination, permits, and travel arrangements.
  • Post monthly safety meetings and materials.
• Team Leadership
  • Supervise one part-time administrative assistant responsible for Fuelman, CLC, and Visa statement reconciliations, voicemail management, and other assigned duties.
• Additional Responsibilities
  • Ensure compliance with company policies and safety standards.
  • Perform other administrative duties as assigned by the Branch Manager.

Required Qualifications

• Proficiency in Microsoft Office Suite and familiarity with ERP systems (IFS preferred).
• Strong organizational skills with the ability to multi-task and prioritize effectively.
• Excellent written and verbal communication skills.
• Valid driver’s license required.
• Self-motivated, detail-oriented, and team-oriented.
• Ability to plan, organize, and execute daily requirements independently.
• Must pass drug test, fit-for-duty test, and background check.

Barnhart Offers

• Competitive salary based on experience, plus performance-based bonus
• Comprehensive benefits package, including:
  • Family Medical, Dental, and Vision Insurance
• Barnhart CARES program, offering family support and community service opportunities
• 401(k) program with up to 10% company match
• Paid Time Off (PTO) and additional leave benefits

EOE/AA Minority/Female/Disability/Veteran