Office Management/Staff Officer, Mid

EverWatch; Springfield (VA); On-site; USD 68,880 - 75,768; Full time

Job summary

EverWatch in Springfield, VA seeks an experienced Office Management/Staff Officer (Mid) to run a broad range of administrative tasks with independence.

You will manage calendars, meetings, travel orders in DTS, and support leadership by ensuring efficient business processes. A TS/SCI clearance is required, with a Bachelor’s degree plus 7+ years of experience or a high school diploma with 10+ years. Compensation ranges hourly based on location and contract specifics.

Qualifications

• Experience with clear written and oral communication and ability to synthesize information.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Experience with SharePoint site administration.
• Familiarity with office IT equipment and teleconferencing tools.

Responsibilities

• Perform a full range of administrative duties: calendars, meetings, room scheduling, and video teleconference setup.
• Serve as suspense coordinator for office tasks using systems like N-CERTS.
• Draft and edit routine correspondence, reports, and staff summaries per agency standards.
• Prepare read-aheads, agendas, and briefing books for meetings; capture action items and follow up.
• Assist with travel orders and vouchers in the Defense Travel System (DTS) and MET requests.
• Maintain office records/files in compliance with policy.
• Update SharePoint sites, distribution lists, org charts, and recall rosters.
• Oversee office logistics: inventory, supplies, moves, seating charts, equipment tickets.
• Identify administrative issues and help improve business processes.

Skills

Communications

MS Office 365

Administrative

DTS

Education

Bachelor’s Degree in business/management

High School Diploma or GED with 10+ years experience

Tools

SharePoint

DTS

Job description

EverWatch is a government solutions company providing advanced defense, intelligence, and deployed support to our country’s most critical missions. We harness the most advanced technology and solutions to strengthen defenses, control environments, and preserve continuity to ensure mission success.

Job Title

Office Management/Staff Officer, Mid

Commitment To Non-Discrimination

All qualified applicants will receive consideration for employment without regard to disability, status as a protected veteran, or any other status protected by applicable federal, state, local, or international law.

Responsibilities

Office Management/Staff Officers are versatile and proficient professionals responsible for performing a wide range of administrative and staff support functions with a high degree of independence. This role is central to the effective operation of the office, requiring the ability to manage competing deadlines, resolve administrative challenges, and support office leadership by ensuring business processes are executed efficiently. These positions require strong organizational skills, attention to detail, and the ability to work collaboratively across the organization.

What You’ll Work On

• Perform a full range of administrative duties, including managing calendars, scheduling and coordinating meetings, booking conference rooms, and establishing VTC connections.
• Serve as a suspense coordinator for the office, using systems like N-CERTS to receive, track, coordinate, and respond to internal and external taskers.
• Draft and edit routine correspondence, reports, and staff summaries to ensure they are accurate and adhere to agency standards.
• Prepare and distribute read‑ahead materials, agendas, and briefing books for meetings. Take notes and record action items as required, ensuring proper follow‑up.
• Assist with travel arrangements by preparing travel orders and vouchers in the Defense Travel System (DTS) and creating requests in the Management and Execution Tracker (MET).
• Manage office records and files in compliance with agency policy.
• Maintain and update SharePoint sites, distribution lists, organizational charts, and recall rosters.
• Manage office logistics, including inventorying and purchasing office supplies, coordinating office moves, updating seating charts, and initiating equipment trouble tickets.
• Identify administrative issues and assist in the analysis and development of improved business processes, checklists, or standard operating procedures (SOPs).

Qualifications

You Have:

• Experience with written and oral communication skills, ability to synthesize information and prepare clear, concise materials.
• Experience with the Microsoft Office Suite including Word, Excel, PowerPoint, Outlook.
• Experience using and administering SharePoint sites.
• Experience with office information technology (IT) equipment including copiers, scanners, facsimile machines, computer workstations, phones, and teleconference/video teleconference equipment.
• Ability to analyze information and make recommendations to address the functional needs of the organization.
• Active TS/SCI clearance; willingness to take a polygraph exam.
• Bachelor’s Degree in business or management, business administration, or a related field and 7+ years of office management or administrative experience, or High School Diploma or GED and 10+ years of office management or administrative experience.

Nice If You Have:

• Experience using the NGA Central Electronic Routing and Tasking System (N‑CERTS) and the Management and Execution Tracker (MET).
• Experience with government systems, including the Defense Travel System (DTS).
• Knowledge of the Defense Civilian Intelligence Personnel System (DCIPS) and PeopleSoft.

Clearance

Applicants selected will be subject to a security investigation and may need to meet eligibility requirements for access to classified information; TS/SCI clearance is required.

Compensation

Compensation at EverWatch is determined by various factors, including but not limited to location, the individual’s particular combination of education, knowledge, skills, competencies, and experience, as well as contract‑specific affordability and organizational requirements. The projected compensation range for this position is $50.49 to $55.29 per hour.

Job Locations

US‑VA‑Springfield

Skills

• Communications
• MS Office 365
• Administrative
• DTS