Office Management Assistant - Pinellas

Familysupport; Largo (FL); On-site; USD 35,000 - 45,000; Full time

Job summary

Join a leading service provider as an Office Management Assistant in Largo, FL. This role supports the Office Management & Fleet Supervisor and involves responsibilities like customer service, scheduling, and financial documentation. Enjoy comprehensive benefits including health insurance and tuition reimbursement.

Benefits

Tuition Reimbursement

Health Insurance

Vision Insurance

Life Insurance

Paid Time Off (PTO)

12 Paid Holidays

Flexible Spending Account (FSA)

Employee Assistance Program (EAP)

Short & Long-Term Disability Coverage

401k Plan with 3% Employer Contribution

Qualifications

• Three or more years of experience in a clerical or administrative role.
• Valid driver's license is required.
• Ability to work independently with little supervision.

Responsibilities

• Provides outstanding customer service to clients and assists visitors at the FSS offices.
• Completes duties related to office management, such as ordering supplies and maintaining contact lists.
• Processes monthly finance documentation and submits to the finance department.

Skills

Strong Written and Verbal Communication

Strong Organizational

Time Management

Education

High School Diploma or GED

Tools

Excel

Microsoft Word

Job description

Join to apply for the Office Management Assistant - Pinellas role at Family Support Services

1 day ago Be among the first 25 applicants

Join to apply for the Office Management Assistant - Pinellas role at Family Support Services

Office Management Assistant - Pinellas

Join our team at FSS and enjoy comprehensive benefits including but not limited to:

• Tuition Reimbursement
• Health Insurance
• Vision Insurance
• Life Insurance
• Paid Time Off (PTO)
• 12 Paid Holidays
• Flexible Spending Account (FSA)
• Employee Assistance Program (EAP)
• Short & Long-Term Disability Coverage
• Employee Discounts
• 401k Plan with 3% Employer Contribution
  
  

Job Details

Job Location

Family Support Services CMO - Largo, FL

Position Type

Full Time

Education Level

High School/GED

Job Shift

Day

Description

Office Management Assistant - Pinellas

Join our team at FSS and enjoy comprehensive benefits including but not limited to:

• Tuition Reimbursement
• Health Insurance
• Dental Insurance
• Vision Insurance
• Life Insurance
• Well-Being Program
• Paid Time Off (PTO)
• Bereavement Leave
• 12 Paid Holidays
• Flexible Spending Account (FSA)
• Employee Assistance Program (EAP)
• Short & Long-Term Disability Coverage
• Employee Discounts
• 401k Plan with 3% Employer Contribution
  
  

The mission of Family Support Services of North Florida is to be the leader in providing safety, stability, and quality of life for all children by working with the community to strengthen the family unit.

Job Summary

This position will provide daily support to the Office Management & Fleet Supervisor while assisting visitors and departments located in Pinellas County offices of Family Support Services. Responsibilities include, but are not limited to: greeting guests, scheduling conference rooms, processing monthly finance documentation, answering phones, assisting with coordination of vehicle maintenance, providing customer service, submitting requests for building maintenance, ordering/stocking office supplies, and handling mail. The position will take on additional office management duties as directed by the Office Management & Fleet Supervisor, Business Office Manager and/or V.P. of Human Resources

Job Duties

• Serves as administrative support for the Office Management & Fleet Supervisor and assists visitors/clients at the FSS offices in Largo
• Provides outstanding customer service to clients, partner agencies and team members. This includes assisting in-office visitors, and ensuring deliveries/mail/calls are properly routed
• Assists in routine fleet management documentation & coordination of maintenance as directed by Supervisor
• Completes duties related to office management such as ordering/stocking office supplies, maintaining staff contact lists, scheduling conference rooms, requesting building maintenance, and supporting administrative functions.
• Assists in administrative projects relating to various needs of the agency; also completes assignments as directed by the Business Office Manager or V.P. of Human Resources.
• Submits pertinent documents to the finance department on a routine basis.
• Perform other duties as assigned
  
  

Qualifications

Minimum Qualifications

Education: High school diploma or GED required.

Experience:Three or more years of experience in a clerical, administrative or related field

Licensure, Certification, and/or Registration:Valid driver's license.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The qualifications listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Ability To

• Represent self and the organization in a professional manner
• Work independently with little direct supervision
• Think and write creatively
• Assess a situation and make appropriate recommendations/decisions
• Research, organize and analyze data
• Solve problems and to think through critical, time sensitive issues
• Establish and maintain relationships
• Work collaboratively with staff at all levels in the organization
• Follow through on commitments, projects and responsibilities
• Speak effectively before small and large groups
• Calculate figures and amounts
• Maintain confidential information
  
  

Knowledge Of

• State, Federal and local employment laws
• Recruitment and retention practices
  
  

Skills

• Strong Written and Verbal Communication
• Strong follow-up and follow through
• Strong organizational and time management
• Proficiency in Excel and Microsoft Word
  
  

Other Requirements

• Clear a Level II background screening
• Positive reference checks
• Clear a local background check from the County in which you reside
• Clear a substance abuse screen
• Provide a copy of all degrees prior to your first day of employment
• Clear an E-Verify check to substantiate that the successful candidate meets the Department of Homeland Security authorization requirements to work in the United States (for more information visit www.dhs.gov/e-verify)
  
  

FSS is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity, national origin, veteran status, or genetic information. FSS is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities. If you require a reasonable accommodation in completing an application, interviewing, completing any pre-employment testing, or otherwise participating in the employee selection process, please direct your inquiries to Human Resources at [e-mail].

Required

Preferred

Job Industries

• Management

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Individual and Family Services

Referrals increase your chances of interviewing at Family Support Services by 2x

Get notified about new Office Manager jobs in Largo, FL.

Assistant Front Office Manager - Embassy Suites Tampa Downtown Convention Center

Tampa, FL $89,301.33-$114,816.00 1 month ago

Executive Assistant (Remote - OPEN TO ALL U.S. LOCATIONS)

Tampa, FL $70,000.00-$85,000.00 4 hours ago

OFFICE MANAGER - UNIVERSITY OF SOUTH FLORIDA - ST PETERSBURG, FL

Tampa, FL $60,000.00-$65,000.00 2 weeks ago

St. Petersburg, FL $50,000.00-$65,000.00 5 days ago

OFFICE OPERATIONS MANAGER II - SES - 64049185

St. Petersburg, FL $66,000.00-$82,000.00 1 hour ago

Executive Assistant to the Sr. Vice President of Sales (Remote, USA)

St. Petersburg, FL $25.00-$30.00 1 week ago

St. Petersburg, FL $63,000.00-$65,000.00 1 week ago

Front Office Manager - Element Tampa Midtown

Office Supervisor - MIDFLORIDA Credit Union Amphitheatre

Floor Staff- Park Place 16, Pinellas Park, FL - Starting wage $15.00

St. Petersburg, FL $63,000.00-$65,000.00 1 week ago

We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.