Administrative Assistant (Onsite, up to $21/hour)

Ultimate Staffing; Dunedin (FL); On-site; USD 38,000 - 45,000; Full time

Job summary

A leading staffing agency is seeking an experienced Administrative Assistant to join a growing real estate firm in Dunedin, Florida. The role requires excellent communication skills and attention to detail, as you will support Field Managers, handle vendor relations, and manage schedules. This full-time position offers a competitive salary with benefits, including PTO. Ideal candidates will have at least three years of administrative experience and proficiencies in Microsoft Office.

Qualifications

• Three or more years of administrative experience.
• Proficient in MS Office (Word, PowerPoint, Excel).
• High degree of accuracy and attention to detail.

Responsibilities

• Provide coverage for Receptionist, as needed.
• Answer, forward, and screen phone calls, schedule meetings.
• Maintain electronic file system by keeping it organized.

Skills

Communication

Attention to detail

Time management

Multitasking

Education

High school diploma or equivalent

Tools

Microsoft Office Suite

Job description

Administrative Assistant (Onsite, up to $21/hour)

2 days ago Be among the first 25 applicants

This range is provided by Ultimate Staffing. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$43,680.00/yr - $43,680.00/yr

Direct message the job poster from Ultimate Staffing

We are partnering with a real estate firm in central Pinellas county looking for an experienced Administrative Assistant to join their team. This firm is experiencing exponential growth and seeking a solutions-focused and detail-oriented individual to support their team members in the field. The Administrative Assistant will have excellent communication skills as this role is essential for vendor relations, board member support, and internal schedule management.

Responsibilities:

• Provide coverage for Receptionist, as needed.
• Provide administrative support to Field Managers and ensure efficient processing of tasks for each property.
• Answer, forward, and screen phone calls, schedule meetings, and support visitors.
• Perform administrative duties such as filing, typing, copying, scanning, etc.
• Respond to owner's, vendor's inquiries and requests.
• Process sale and lease applications.
• Keep community owner and tenant database up to date in management software.
• Scan and file documents (meeting packets, owner info sheets, notices, etc.).
• Maintain electronic file system by keeping it organized and current.
• Draft annual meeting notices and complete mailing affidavits.
• Send welcome packets to Realtors with new listings.
• Manage owner portals and keep information updated.

Experience and Qualifications:

• High school diploma or equivalent.
• Three or more years of administrative experience.
• Proficient with Microsoft Office Suite (Word, PowerPoint, and Excel).
• High degree of accuracy and attention to detail.
• Excellent time management and written and verbal communication skills.
• Highly organized multitasker who works well in a fast-paced environment.
• Consistent, professional dress, and manner.
• Willingness to learn and to grow with the company.
• Able to contribute positively as part of a team, helping with various tasks as required.

Schedule: 8:30am to 5:30pm, Monday to Friday.

Salary: $38,000 to $45,000 annually with benefits package, PTO, and more.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and reputation unless a review of criminal history is conducted for those specific job positions.

Seniority level

• Associate

Employment type

• Full-time

Job function

• Administrative and Customer Service