Office & Maintenance Assistant

LINE Partners; Lincoln (NE); In loco; USD 42.000 - 52.000; Tempo pieno

Descrizione del lavoro

LINE Partners is seeking a Maintenance and Office Coordinator in Lincoln, NE. The role combines overseeing the daily work order process with front-office tasks to support residents, vendors, and the administrative team.

You will manage inquiries, scheduling, mail handling, and vendor relations, while ensuring accurate bookkeeping in AppFolio. The position requires initiative, organization, and the ability to work independently in a small office setting.

Competenze

• High School Diploma or equivalent required.
• Knowledge of the commercial real estate industry is preferred but not required.
• Previous office coordination experience preferred.

Mansioni

• Oversee daily work order process, follow up with maintenance, and verify complete information for client guidelines.
• Review, assign, and follow up on open work orders to ensure completion and acceptance per client guidelines.
• Coordinate maintenance on-call/holiday scheduling for timely completion of requests.
• Handle administrative tasks including answering inquiries, scheduling, and office opening/closing duties.
• Greet visitors, vendors, and employees to create a welcoming environment.
• Manage incoming/outgoing mail, email ([e-mail]), and vendor relationships with leadership.
• Attach invoices/checks in AppFolio and ensure correct general ledger codes are used.
• Receive checks, post receipts, and prepare bank deposits daily.
• Manage office supplies and ordering.

Conoscenze

Excellent communication

Organizational skills

Analytical thinking

Time management

Ability to work under pressure

Initiative

Independence in small office

Formazione

High School Diploma

Strumenti

AppFolio

Microsoft Office Suite

Descrizione del lavoro

Maintenance Coordination

1. Lead the oversight of the daily operation of the work order process to include; follow-up with maintenance team for completeness of work orders, oversight of work being completed, communication to internal teams, and verifying all work order information needed is completed.
2. Review, assign and follow-up on open work orders to ensure the work order is completed and accepted within client guidelines.
3. Overseeing the timely and successful completion of maintenance requests.
4. Oversight of labor and material invoicing.
5. Manage and coordinate maintenance on-call/holiday scheduling.

Office Coordination

1. Responsible for administrative team tasks, including answering general inquiries via phone, elevated resident concerns, follow-up, scheduling, and office opening and closing duties.
2. Create a warm and welcoming environment while assisting visitors, vendors, and employees.
3. Responsible for maintaining Line [e-mail] email.
4. Responsible for all incoming and outgoing mail services, including sorting, facilitating, and administering daily mail, deliveries, and couriers.
5. Manage and maintain vendor relationship with answering service in coordination with leadership.
6. Scan and attach all invoices/checks in AppFolio and ensure information is assigned to correct general ledger codes.
7. Perform daily activities such as receive checks, post receipts, and prepare and run bank deposits to banks.
8. Office supplies management and ordering.
9. Other duties as may be assigned.

Required Skills/Abilities:

• Excellent verbal/written communication, interpersonal and customer service skills.
• Excellent organization/attention to detail, time management skills with a proven ability to meet deadlines.
• Strong analytical and problem-solving skills.
• Ability to prioritize tasks.
• Ability to function well in a high-paced and at times stressful environment.
• Proficient with Microsoft Office Suite, AppFolio or other industry related software.
• Ability to work without supervision in a small office environment setting.
• Takes initiatives and completes project assignments independently and on time.

Education and Experience:

• High School Diploma or equivalent required.
• Knowledge of the commercial real estate industry is preferred but not required.
• Previous office coordination experience preferred.

Physical Requirements:

Individuals must be able to perform each essential duty satisfactorily. The requirements listed above are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform this job.

• Prolonged periods of sitting at a desk and working on a computer.
• Must be able to lift up to 25 pounds at times.