Office/HR Administrator

Air Comfort, Inc; Virginia (MN); On-site; USD 70,000 - 85,000; Full time

Job summary

A leading HVAC company in Virginia is seeking an Office HR/Administrator to oversee strategic initiatives and enhance organizational processes. The ideal candidate will have a Bachelor's degree and extensive experience in business management. Responsibilities include managing schedules, improving teamwork, and addressing employee concerns. Competitive compensation is offered for this full-time role.

Qualifications

• 10+ years of experience in a business management or executive role.
• Experience in organizing and directing multiple teams and departments.
• Experience in planning and leading strategic initiatives.

Responsibilities

• Collaborate with executive team members to prioritize business strategies.
• Manage the Vice President's schedule and plan travel.
• Provide recommendations and consultations to improve teamwork.
• Serve as liaison between staff and executives regarding employee well-being.

Skills

Strong written and verbal communication skills

Supervision

Project and process management

Budget development and tracking

Knowledge of accounting principles

Mentoring and coaching

Strong organizational and analytical skills

PC proficiency

Education

Bachelor’s degree in business management or human resources preferred

Associate’s degree in business or accounting required

Job description

GENERAL FUNCTIONS:

The Office HR/Administrator will oversee strategic business initiatives, from development through successful execution, under the guidance of senior leadership and department heads. They will assist and communicate with executives in decision-making, program management, and initiative implementation. Review, design, and execute improvements to organizational structure; find knowledge and skills gaps and help address them. Improve current processes and optimize organizational procedures for efficiency and productivity.

JOB SUMMARY:

• Collaborating with executive team members to determine and prioritize business strategies
• Managing the Vice President's schedule, scheduling meetings, and planning travel
• Providing department leaders with recommendations and consultations to improve teamwork
• Planning, coordinating, and keeping the contents of a meeting focused
• Determining key performance indicators and how to measure team performance
• Providing tactical support to implement ideas
• Working with leadership to deliver, monitor, and communicate progress towards goals
• Identifying and helping solve core problems or opportunities within business processes.
• Providing Vice President and other senior leaders with insight and analysis on the company’s operations
• Assessing risk when business decisions are made
• Providing support and oversight for special projects and initiatives
• Planning, coordinating, and leading meetings and workshops
• Tracking business/manufacturing licenses, etc., for business operations.
• Identifying and providing recommendations on improvements across the organization
• Review, design, and execute improvements to organizational structure; find knowledge and skills gaps and help address them
• Serve as liaison with staff, executives, senior leaders, and the Vice President regarding company climate, employee well-being, project updates, proposals, and planning
• Serve as the human resources/benefits department, including documentation and onboarding, and collaborate to address and resolve all employee concerns
• Develop and build on relationships with all employees for increased efficiency and responsiveness of existing operations, and help define new operational strategies by working with the Vice President and other executives on special projects
• Research and recommend new and revised policies and strategies
• Creates and maintains systems and processes to streamline operations
• Establishes standards and procedures for hiring and managing the office staff and personnel for the Vice President
• Maintains accurate confidential files and data records.
• Coordinates and manages office staff as needed.
• Providing information to employees on counseling, benefits and other services and programs available to them
• Collecting and analyzing data
• Inspecting and improving the physical environment, such as lighting and security
• Creating and conducting training for employees
• Investigating workplace situations
• Helping with the recruitment and hiring processes
• Addressing complaints from employees
• Improving HR policies and the way the company treats employees to improve team relationships.
• Performs other duties as assigned

JOB REQUIREMENTS:

• Bachelor’s degree in business management or human resources preferred, an associate’s degree in business or accounting required, will use work experience in place of a degree, with ten or more years of experience in a business management or executive role
• Experience in organizing and directing multiple teams and departments
• Experience in planning and leading strategic initiatives
• Human Resource/Employee Relations experience
• Excellent written and verbal communication skills
• Versatile abilities and extreme dedication to efficient productivity

KNOWLEDGE/SKILLS

• Strong written and verbal communication skills
• Supervision
• Project and process management
• Budget development and tracking
• Knowledge of accounting principles (i.e., single entry accounting-budget to actuals)
• Mentoring and coaching
• Strong organizational and analytical skills
• PC proficiency

PHYSICAL DEMANDS

• Routine office work
• While performing the duties of this job, standing, walking, sitting, reaching, and bending are required.
• Must have manual dexterity, visual acuity, and be able to speak and hear.