Office / HR Administrator

Cynet Health; Dulles Town Center (VA); On-site; USD 40,000 - 50,000; Full time

Benefits offered by this job

Medical, dental & vision insurance

401(k) Retirement Plan

Paid Time Off

Job summary

Cynet Health is seeking an Office/HR Admin to provide clerical and HR support at our HQ in Sterling, VA. The role focuses on coordinating office activities, onboarding, recordkeeping, and HR processes, with a strong emphasis on accuracy and confidentiality.

You will handle daily administrative tasks, assist with HR projects, and support payroll and vendor communications, while ensuring smooth office operations in a fully onsite environment.

Qualifications

• High school diploma or equivalent required; associates degree preferred.
• At least two years of administrative/clerical experience.
• Notary preferred, must acquire upon hire.
• HR experience with multistate laws and regulations preferred.

Responsibilities

• Perform daily administrative duties and manage correspondence.
• Open, route and distribute mail and documents.
• Support onboarding, employee records, and HR reporting.

Skills

Communication

Organization

Time management

Attention to detail

Office equipment

Education

High school diploma

Associate degree preferred

Tools

Microsoft Office Suite

Google Workspace

HRIS familiarity

Payroll knowledge

Job description

Join an award-winning and talented organization that delivers world-class healthcare workforce solutions. Working within a vibrant and passionate team of recruitment and sales professionals, you will bring your energy and enthusiasm to help grow the firm by providing HR and Administrative support to our workforce.

Please note this position is fully onsite, Monday - Friday, 9am - 6pm at our HQ office located at 21000 Atlantic Blvd, Sterling, VA 20166

About the Role

As an Office/HR Admin, you will be responsible for coordinating office activities and operations while providing clerical, administrative, and Human Resources support.

What will you be doing day to day?

• Daily administrative duties, composes and responds to professional correspondence, generates shipping labels, schedules/drop off packages, and maintains office supplies inventory.
• Opens and routes incoming mail; distributes correspondence and other material to relevant personnel in a timely manner.
• Supports human resources processes, completes new employee onboarding/conducts orientations, compiles and updates employee records, processes documentation, and prepares reports relating to personnel activities (staffing, recruitment, training, performance evaluations etc).
• Maintains records, documentation, and files; particularly sensitive files such as employee records.
• Responds to employee requests regarding human resources issues, rules, regulations, benefits, & policies.
• Assists with terminations and return of company assets.
• Responds to invoice payments and open invoices, assists with booking meetings, events, travel, and volunteer work.
• Coordinates check deposits, check payments, signature requests and approvals in a timely manner.
• Coordinates printing, signatures and shipment of RFPs in conjunction with the proposals management team.
• Assists with planning and execution of special events such as benefits enrollments, audits/reconciliations, organization-wide initiatives.
• Facilitate and organize conference in coordination with stakeholders.
• Maintain inventory of supplies such as office, kitchen, swag, equipment, etc.
• Responsible for Loyalty Laptop Program
• Coordinates HR projects (meetings, training, surveys, etc.), prepares agendas, and takes notes.
• Performs other related duties as assigned.

Requirements

Experience

• High school diploma or equivalent required; Associates degree in office administration or related field preferred.
• At least two years of administrative and clerical experience is required.
• Notary preferred, must acquire upon hire.
• Human Resources experience/familiarity with multistate HR Laws and Regulations preferred.

Skills

• Excellent verbal and written communication skills.
• Excellent organizational skills and attention to detail.
• Excellent time management skills with a proven ability to meet deadlines and prioritize tasks.
• Basic understanding of how to operate standard business equipment.
• Proficient with Microsoft Office Suite, Google Workspace, or related software.
• Experience/general knowledge of payroll, HRIS, and talent management systems preferred.
• Valid driver's license and reliable transportation required for outside office activities (i.e. Shipping, Pick-ups/Deliveries).

Benefits

The estimated base salary range for this position is $40,000 - $50,000. The salary range provided is an estimate. Actual compensation may vary depending on the candidate's skills, qualifications, and experience.

• Medical, dental & vision insurance
• 401(k) Retirement Plan
• Health Savings Account (HSA)
• Disability Insurance (Short-Term and Long-Term)
• Life and AD&D Insurance
• Supplemental Insurance Plans
• Identity Theft Protection
• Genomic Life
• Pet Insurance
• Employee Wellness Programs
• Employee Assistance Program (EAP)
• Paid Time Off
• 8.5 Paid Holidays
• 1 Floating Holiday
• 1 Volunteer Day Off
• Parental Leave
• Birthday Treats
• Career Growth and Professional Development Opportunities

Disclaimer: Benefits eligibility, accrual rates, and usage limits may vary based on employment status and length of service. Cynet reserves the right to modify, amend, or terminate any benefit plans at any time in accordance with applicable laws.

About Cynet

Headquartered in the Washington, D.C. metro area, Cynet Health is a Joint Commission Certified Workforce solutions company that helps our clients realize their talent potential through custom staffing & recruiting solutions. For more information, please visit our website, www.cynethealth.com