Office & Grants Operations Manager (Hybrid)

Cooperative Education; Fairfax (VA); Hybrid; USD 60,000 - 75,000; Full time

Job summary

The Institute for Immigration Research (IIR) at George Mason University in Fairfax, VA, seeks an Office Manager to provide operational and administrative support. You will coordinate with CHSS HR, assist with hiring and onboarding, manage budgeting and advisory board reporting, and support events and communications.

Responsibilities include financial management for center funds, purchasing oversight, calendar management, and IT coordination.

Qualifications

• High school diploma or equivalent.
• Generally, a minimum of 3 years of experience in management or fiscal services.
• Knowledge of budgeting, financial management, and purchasing.
• Knowledge of Microsoft Office suite, Outlook calendar system, file management platforms, Adobe Acrobat, and Canva.
• Excellent interpersonal and communication skills, including the ability to write clearly and accurately.
• Ability to work occasional nights and weekends for IIR-hosted events.

Responsibilities

• Supports the Director with budgeting, forecasting, accounting, and Advisory Board reporting;
• Serves as IIR's expert in purchasing and accounts payable processes;
• Serves as the point of contact for all purchasing needs in the IIR;
• Processes necessary hiring and paperwork of all staff and assists with onboarding new IIR staff;
• Ensures proper utilization of P-Card and eVA purchases;
• Reconciles all charges and submits for approval; and
• Manages the faculty affiliation process.
• Coordinates, schedules, and manages agendas for IIR staff, planning, training, and other meetings as needed;
• Manages IIR staff and public-facing calendar;
• Coordinates scheduling, technical support, licensing, sponsorships, space coordination, signage, software access;food and beverage purchase, and set-up and breakdown for events; and
• Manages promotion and communication for events and projects.
• Oversees Communication and Website: Maintains contact lists, updates passwords; oversees the IIR website and content management; supervises GRA social media posts.
• Work Orders, Records, and IT: Coordinates work orders; retains documentation; purchases technology; manages equipment inventory.
• CHSS Policies and Procedures: Attends meetings, disseminates information, ensures compliance.

Skills

Budgeting

Purchasing

Event coordination

Microsoft Office

Communication skills

Project coordination

Grants administration

Education

High school diploma or equivalent

Bachelor's degree (preferred)

Tools

Banner

eVA

P-Card

Job description

The Institute for Immigration Research (IIR) at George Mason University in Fairfax, VA, seeks an Office Manager to provide operational and administrative support. You will coordinate with CHSS HR, assist with hiring and onboarding, manage budgeting and advisory board reporting, and support events and communications.

Responsibilities include financial management for center funds, purchasing oversight, calendar management, and IT coordination.