Office / Finance Specialist

Marshall Area Chamber of Commerce; Marshall (MN); On-site; USD 30,000 - 34,000; Part time

Job summary

Marshall Area Chamber of Commerce is seeking an Office / Finance Specialist to perform clerical and finance duties and serve as a key contact for business owners and the public. This role supports MACC operations, handles mailings, and maintains records with attention to detail.

The position involves payroll tasks, tax filings, invoicing, and basic financial reporting, requiring a bachelor’s degree and at least two years of related experience. A Minnesota driver’s license may be desirable.

Qualifications

• Bachelor's degree in Business Administration/Finance or similar field.
• Two years of experience in administrative, finance, or related duties, or an equivalent combination.
• Proficient in QuickBooks and Microsoft Office (Word, Outlook, Excel, PowerPoint).

Responsibilities

• Serve as a first point of contact: direct phone calls, take walk-in inquiries from MACC visitors, field complaints, provide courteous, professional, and responsive assistance, and answer frequently asked questions.
• Manage financial transactions; profit-and-loss statement and balance sheet; manage payroll; reconcile bank statements; invoice clients; make federal and state tax deposits; complete annual tax forms, such as W-2s and 1099s.
• Perform a variety of administrative support duties: filing, copying, information requests, correspondence, forms, reports, and other written materials.
• Receive and process incoming mail; prepare outgoing mail; assist with mailings; prepare mailing lists and labels.
• Maintain an accurate and organized document management system for MACC records and files.
• Arrange, coordinate, schedule meetings and facilities; prepare rooms; send notices; arrange refreshments.

Education

Bachelor's degree in Business Administration/Finance or similar field

Tools

QuickBooks

Microsoft Office

Word

Outlook

Excel

PowerPoint

Job description

MARSHALL AREA CHAMBER OF COMMERCE
POSITION TITLE: Office / Finance Specialist
DATE: August 2026
DIVISION: Marshall Area Chamber of Commerce
ACCOUNTABLE TO: Chamber President
LEVEL: Non-Exempt
HOURS: 18/ Week
PAY RANGE: $22 - $25

SUMMARY OF POSITION

This position is responsible for performing a variety of clerical and finance duties for the Marshall Area Chamber of Commerce (MACC). This position will help in running the MACC efficiently. This position serves as one of the initial points of contact with the business owners and the general public.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Serve as a first point of contact: direct phone calls, take walk-in inquiries from MACC visitors, field complaints, provide courteous, professional, and responsive assistance, and answer frequently asked questions.
• Manage financial transactions; profit-and-loss statement and balance sheet; manage payroll; reconcile bank statements; invoice clients; make federal and state tax deposits; complete annual tax forms, such as W-2s and 1099s.
• Perform a variety of administrative support duties in support of MACC operations: filing, copying, completing information requests, create correspondence, forms, memorandums, reports, surveys, and other written materials.
• Receive and process incoming mail; review and evaluate to identify those items requiring priority attention; prepare and process outgoing mail; assist with mailings; prepare mailing lists and labels.
• Maintain an accurate and organized document management system for MACC records and files.
• Arrange, coordinate, schedule and assist with meetings and meeting facilities; prepare rooms; send notices and announcements as assigned; and arrange or assist with refreshments.
• Prepare and order office supplies.
• Perform errands that assist daily functions: post office, bank, supplies, etc.
• Assist the MACC President with project management.
• Perform other duties as assigned.

The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.

*Attendance at MACC events outside of normal work hours may be required of this position.*

MINIMUM QUALIFICATIONS

• Bachelor's degree in Business Administration/Finance or similar field.
• Two (2) years of experience in a position performing administrative, finance, or related duties.
  OR equivalent combination of education and experiences to appropriately perform the role.
• Proficient in using QuickBooks, Microsoft Office, Word, Outlook, Excel, and PowerPoint applications.

DESIRABLE QUALIFICATIONS

• Valid MN Class D Drivers License.

SUPERVISION EXERCISED

• No direct or indirect reports.

PUBLIC CONTACTS

• Frequent contact with employees, business owners, and the general public.

NON-DISCRIMINATION POLICY

• MACC does not discriminate based on disability status in the admission or access to or treatment or employment in its programs and activities. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.