Accounting Specialist

Macphail Center for Music; Minneapolis (MN); On-site; USD 51,000 - 60,000; Full time

Job summary

Macphail Center for Music seeks an Accounting Specialist to support accounts payable, receivable, and collections, ensuring accurate financial records and regulatory compliance. The role provides finance support and excellent service to employees and customers in all finance interactions.

The Accounting Specialist collaborates with the CFO and Finance team to maintain records, process invoices and payments, and support audits.

Qualifications

• Commitment to equity and inclusion practices.
• Associate or bachelor’s degree in accounting, finance, or related major, or comparable work experience (preferred).
• 3+ years accounting or finance experience; non-profit experience preferred.
• Experience with general ledger software; Sage Intacct preferred; familiarity with third-party credit card and invoice software.
• Proficiency with Microsoft Excel, Outlook, and Word.
• High level of efficiency and attention to detail.
• Positive attitude and strong professionalism.
• Strong verbal and written communication skills.
• Ability to work independently and manage multiple priorities.

Responsibilities

• Manage incoming invoices including approvals and weekly payment processing.
• Generate and monitor the aging report for payables.
• Monitor ongoing contract expenses and make payments as appropriate.
• Manage MacPhail credit card processes and post entries.
• Process expense reports and reimburse employees.
• Assist with year-end audit prep, 1099s, and other reporting requirements.

Skills

Attention to detail

Communication skills

Independent work

Prioritization

Education

Accounting/Finance degree or equivalent

Tools

Sage Intacct

Excel

Outlook

Word

Job description

TITLE: Accounting Specialist

REPORTS TO: Chief Financial Officer

STATUS: Non-exempt; full-time, 40 hrs/wk

LOCATION: Minneapolis, hybrid eligible

COMPENSATION: $24.46 - $28.62 per hour; Benefit-Eligible

Job Summary

The Accounting Associate is responsible for supporting MacPhail Center for Music in accounts payable, receivable, and collections in addition to general finance department support. This role maintains accurate financial records and ensures compliance with internal and external regulations. Additionally, the Accounting Associate provides a positive experience for employees and customers in all Finance interactions.

RESPONSIBILITIES & ESSENTIAL FUNCTIONS

Accounts Payable

• Manage incoming invoices including approvals and weekly payment processing
• Generate and monitor the aging report
• Monitor on-going contract expenses and make appropriate payments
• Manage credit card processes with MacPhail card holders and post entries to appropriate accounts
• Process expense reports and manage reimbursement for employees
• Administer the company credit card system (RAMP), including monthly reconciliations and employee training

Accounts Receivable and Collections

• Manage all cash receipts, make bank deposits, and record and reconcile deposits
• Monitor and prepare community partnership contracts, recognize associated revenue, manage invoices and prepare monthly reports
• Generate and process instrument and space rental contracts
• Reconcile incoming contract payments to ensure all are accounted for and properly posted
• Monitor accounts receivable aging and follow up on past due amounts

Finance Department Support

• Assist with year-end audit preparation, filing 1099 forms, and other reporting requirements
• Process in-kind donations
• Open mail and route to appropriate parties
• Maintain the records retention and documentation process
• Respond to any questions regarding expenses

QUALIFICATIONS

• Commitment to equity and inclusion practices
• Associate or bachelor’s degree in accounting, finance, or related major, or comparable work experience, preferred
• 3+ years accounting or finance experience; non-profit experience, preferred
• Experience with general ledger software, Sage Intacct preferred as well as 3rd party software for credit cards and invoice processing
• Proficiency with Microsoft Excel, Outlook, and Word
• High level of efficiency and attention to detail
• Positive attitude and strong professionalism
• Strong verbal and written communication skills
• Ability to work independently and manage multiple priorities