Office & Finance Assistant

Richemont; New York (NY); Hybrid; USD 10,000 - 60,000; Full time

Job summary

An established industry player is seeking a highly organized Office Assistant to support the dynamic operations of a nonprofit organization. This role is pivotal in ensuring smooth administrative processes, maintaining financial records, and coordinating key meetings. The ideal candidate will thrive in a hybrid work environment, showcasing their strong communication skills and attention to detail. Join a mission-driven team dedicated to improving lives through sport and community engagement, while enjoying a comprehensive benefits package and opportunities for professional growth.

Benefits

Medical, Dental, and Vision Insurance

401(k) with Employer Match

Paid Time Off

Wellness Reimbursement

Volunteer Days Off

Qualifications

• 4+ years of administrative or office management experience.
• Ability to handle sensitive financial and legal documents.

Responsibilities

• Support daily operations and maintain financial documentation.
• Coordinate meetings and assist with travel arrangements.

Skills

Organizational Skills

Communication Skills

Microsoft Office Suite

Database Management

Attention to Detail

Multitasking

Education

Bachelor's Degree

Tools

Grant Management Systems

Job description

At Richemont Americas, we aspire to reflect the ever-changing world around us. We are proud to employ talent from many different backgrounds, experiences, and identities to build a continually evolving, inclusive community where the diversity of our colleagues and clients is rich and celebrated. We believe when inclusion is fully embraced and empowered, creativity and knowledge emerge to deliver excellence, advancing the community that is uniquely Richemont Americas.

Office and Finance Assistant

Laureus USA | New York, NY

Reports to: Laureus USA National Director

About Laureus USA

Laureus Sport for Good USA is a nonprofit, grantmaking organization with a mission to improve the lives of youth and unite communities through the power of sport. Since 2012, we have impacted the lives of over one million youth by investing more than $30 million in sports-based youth development organizations around the country that unleash the power of sport to enhance physical and mental health, improve educational and employment outcomes, and address critical social justice issues.

To achieve our mission, Laureus USA: (1) supports youth sport programs through grant making and capacity building to grow their impact; (2) strengthens communities by empowering local leaders and working alongside them to drive positive change through sport; and (3) organizes the Youth Sport sector through convening, research and evaluation, and strategic advisement.

Laureus USA is a member of the global Laureus network, which includes seven National Foundations, one Global Foundation, the Laureus World Sports Academy (and Ambassadors), and the Laureus World Sports Awards.

Role Overview

We are seeking a highly organized and detail-oriented Office Assistant to support the daily operations of Laureus USA. This role is essential in ensuring smooth administrative processes, maintaining financial and legal documentation, and supporting key leadership staff. The ideal candidate will have excellent communication skills and the ability to manage multiple responsibilities in a dynamic environment.

Responsibilities

• Administrative and Office Operations
  • Receive, log, and sort incoming mail and packages
  • Coordinate office maintenance and facilities management, liaising with Richemont and Olympic Tower management
  • Ensure office supplies and equipment are stocked and maintained
    

• Financial and Legal Support
  • Maintain accurate records of financial paperwork, including invoices, receipts, and expense reports
  • Organize and track legal documents, contracts, and compliance processes
  • Manage the database for grant allocations and related documentation

• Scheduling and Meeting Coordination
  • Schedule and coordinate internal and external meetings, including logistics, materials, and follow-ups
  • Assist with organizing board meetings and leadership team meetings
  • Maintain executive calendars and ensure efficient time management
    

• Fundraising Support
  • Revise and distribute fundraising collaterals
  • Track fundraising outreach, communications, and engagement
  • Draft follow-up communications
  • Provide research support and notes as needed
  • Facilitate components of agreements to ensure fulfillment

• Executive Leadership Support
  • Provide administrative support to the Executive Director
  • Assist with travel arrangements, reimbursements, and logistical support for leadership staff
  • Manage internal communications and support coordination across departments
    

• Human Resources Support
  • Assist with onboarding new employees, including scheduling and office setup
  • Support recruitment efforts by scheduling interviews

Qualifications

• Bachelor's degree or equivalent work experience preferred
• Minimum of 4 years of administrative, operations, or office management experience.
• Strong organizational skills and attention to detail.
• Ability to handle sensitive financial and legal documents with discretion.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite and database management.
• Experience with grant management systems is a plus.
• Ability to multitask, prioritize, and work both independently and collaboratively.
• Enthusiasm for the mission of Laureus USA, passion for social impact through sport.

Work Environment:

• Hybrid work environment – office based in Olympic Tower (mid-town Manhattan) in New York City
• Occasional evening or weekend work may be required for events or special projects
• Possible occasional travel as needed

Richemont offers a generous compensation and benefits package for eligible employees. Only candidates selected for further consideration will be contacted.

We Offer – United States

Employee wellbeing is a top priority at Richemont. We offer a comprehensive benefits program to support employees and their loved ones. Our core benefits include medical, dental, and vision programs. Health savings and flexible spending accounts are also available. The company offers income protection solutions including life insurance, disability benefits, and 401(k) with employer match. Understanding the importance of work-life balance, our total rewards include paid time off, a wellness reimbursement benefit, and access to the employee assistance program. Employees are encouraged to make a difference in their local communities with volunteer days off, supporting initiatives that drive change.

At Richemont, We Craft the Future!

Expected Salary Range: $32 – 37 / hour

Salary will be determined based on relevant skills and experience.