Office & Facility Operations Associate

Accelon Inc.; Mountain View (CA); Vor Ort; USD 45.000 - 65.000; Vollzeit

Zusammenfassung

Accelon Inc. is seeking an Onsite Shipping & Receiving Associate to support daily operations in our Mountain View office. You will act as a central contact for visitors, employees, vendors, and delivery personnel while providing admin and shipping/receiving support.

The ideal candidate has shipping/receiving experience, strong organizational skills, and the ability to lift up to 35 lbs. This role emphasizes logging shipments, coordinating with carriers, and maintaining orderly front-office

Qualifikationen

• Previous receptionist, admin, or office operations experience.
• Prior shipping and receiving experience.
• Ability to lift/move packages up to 35 lbs.
• Excellent verbal and written communication skills.
• Strong organizational and time-management skills.
• Attention to detail and follow-through.
• Proficiency with Microsoft Office Suite.
• Professional interaction with employees, visitors, vendors.

Aufgaben

• Greet and assist visitors, employees, vendors, and delivery personnel.
• Manage calls, emails, mail, and general inquiries; data entry and admin tasks.
• Receive, inspect, log, and distribute packages; maintain shipment records.
• Coordinate shipping/receiving with carriers and vendors.
• Maintain organized reception areas; operate office equipment.
• Schedule meetings and maintain master calendars; assist with events.
• Support safety, access control, and security-related tasks.

Kenntnisse

Communication skills

Organizational skills

Time management

Multitasking

Interpersonal skills

MS Office

Professional interaction

Ausbildung

High school diploma or equivalent

Associate or bachelor's in related field

Tools

Office software

Jobbeschreibung

We are seeking an Onsite Shipping & Receiving Associate to support daily operations. This role will serve as a key point of contact for visitors, employees, vendors, and delivery personnel while providing administrative and shipping/receiving support.

The ideal candidate will have prior shipping and receiving experience, strong organizational skills, and the ability to lift up to 35 lbs. Approximately 25% of the daily responsibilities will involve logging and managing incoming packages and deliveries.

Role & Responsibilities

Administrative Support

• Greet and assist visitors, employees, vendors, and delivery personnel
• Manage incoming phone calls, emails, mail, and general inquiries
• Perform data entry, filing, document preparation, and administrative tasks
• Support employees and senior leaders with general administrative requests

Shipping & Receiving (~25% of role)

• Receive, inspect, log, and distribute incoming packages and deliveries
• Maintain accurate records of incoming and outgoing shipments
• Coordinate shipping/receiving activities with carriers and vendors
• Route packages and materials to appropriate departments or individuals
• Lift and move packages up to 35 lbs

Office & Facility Operations

• Maintain organized and professional common areas and reception spaces
• Operate office equipment (copiers, scanners, etc.)
• Monitor and order office supplies; maintain inventory levels
• Communicate with vendors, service providers, and building management

Scheduling & Events

• Schedule meetings and conference rooms; maintain master calendars
• Assist with company meetings, events, and office activities

Safety & Security Support

• Support a compliant, safe, and hazard-free workplace
• Assist with facility inspections and emergency response planning/drills
• Assist with hazardous waste shipment coordination
• Manage physical access control (keys and badges)
• Support building surveillance and assist with investigating security incidents

Project Overview

• Supports daily front-office and lab operations in an onsite lab/office environment
• Serves as a key point of contact for visitors, employees, vendors, and delivery personnel

Requirements

• Previous experience in a receptionist, administrative, office operations, or similar role
• Prior shipping and receiving experience
• Ability to lift and move packages up to 35 lbs
• Excellent verbal and written communication skills
• Strong organizational and time-management skills
• Excellent attention to detail and follow-through
• Ability to multitask and prioritize competing responsibilities
• Strong problem-solving and interpersonal skills
• Professional interaction with employees at all levels, visitors, vendors, and external contacts
• Proficiency with Microsoft Office (Word, Excel, PowerPoint)
• Comfortable working in an onsite office/lab environment
• High school diploma or equivalent

Nice-to-Haves

• Associate or bachelor's degree in Business Administration, Human Resources, Office Administration, or related field
• Office management or administrative certification
• Relevant certifications: CAP, MOS, PMP, or Six Sigma

Other Details

• Location: Fully onsite (SFO/ Mountain View - 1 at each location)