Office & Facilities Coordinator (Workplace Experience)

CYBEXO INC.® Accredited by Better Business Bureau Central Ontario. Registered TM in the US.; New York (NY); On-site; USD 70,000 - 98,000; Full time

Benefits offered by this job

Medical, dental, and vision coverage

401(k) plan

Generous PTO and paid holidays

Commuter benefits

Job summary

A leading office management firm in New York seeks an Office & Facilities Coordinator to enhance the workplace experience. This role involves running office logistics, coordinating vendor services, and ensuring an organized environment. The ideal candidate has at least 2 years of coordination experience, excels in communication, and is detail-oriented. Benefits include medical, dental, vision coverage, and a competitive salary ranging from $70,000 to $98,000.

Qualifications

• 2+ years in office coordination or facilities support.
• Experience managing multiple tasks and vendors simultaneously.
• Strong service mindset and professional in communication.

Responsibilities

• Run office logistics like supplies and access management.
• Coordinate with vendors and maintenance schedules.
• Track inventory and coordinate onboarding/offboarding needs.

Skills

Office coordination

Vendor coordination

Professional communication

Organized and detail-oriented

Job description

New York, NY, United States • Posted on Sep 16, 2025

NexaGuard’s NYC workplace should feel professional, secure, and welcoming. As Office & Facilities Coordinator, you’ll support the physical/hybrid office environment, coordinate vendors, and ensure employees and visitors have a smooth day‑to‑day experience.

• Run office logistics: supplies, shipping/receiving, badges/access, conference room readiness
• Coordinate facilities vendors and maintenance schedules
• Support in‑office moments: leadership meetings, team sessions, and small events
• Track equipment and workplace inventory; coordinate onboarding/offboarding needs with IT/People Ops
• Maintain a clean, safe, and well‑organized workplace environment

Requirements

• 2+ years in office coordination, workplace operations, or facilities support
• Vendor coordination experience and comfort managing multiple tasks daily
• Strong service mindset and professional communication
• Comfortable being on‑site and handling light physical tasks (packages, supply restocking)
• Organized, reliable, and detail‑oriented

Salary Range: $70,000 – $98,000

Medical, dental, and vision coverage

401(k) plan

Generous PTO and paid holidays

Commuter benefits (NYC)

CYBEXO is an equal opportunity employer. Candidate information is processed for recruiting purposes and handled securely.