Office Operations Coordinator

Skidmore, Owings & Merrill LLP (SOM); Austin (TX); On-site; USD 50,000 - 60,000; Full time

Benefits offered by this job

Medical, dental, vision insurance

Retirement plan

Paid time off

Job summary

SOM Austin seeks an organized Office Administrator to support office leadership and operations. You will coordinate space, supplies, staff seating, onboarding, and vendor setup while maintaining SOM standards and ensuring smooth daily tasks for a multidisciplinary team.

Collaborate with HR and facilities, manage schedules, and assist with invoicing, procurement, and office projects. A college degree and strong Microsoft Office/Google Workspace skills are preferred, with excellent communication

Qualifications

• College degree preferred or equivalent knowledge, skills and abilities.
• Experience in architecture is preferred.
• Extensive knowledge of Microsoft Office and Google Workspace.
• Excellent leadership, interpersonal skills, communication skills, both oral and written.
• Ability to interact with all levels of staff and Partnership.

Responsibilities

• Assists Office Leadership to meet requests for all office-related matters.
• Assist with the Administration of the office space and facilities, helping to ensure adequate supplies, coordination of staff seating and relocations.
• Serve as the first point of contact in responding to operations requests from staff.
• Identify, organize and implement office and administrative projects independently in accordance with deadlines.
• Coordinate new hire desk assignments and set up.
• Coordinate multiple schedules, both individual and project specific.
• Maintain new vendor setup and building management onboarding.
• Assists with communication, scheduling, coordination and follow up of contracted services.
• Processes approved invoices, addresses billing inquiries and partners with AP to resolve payment/coding issues.
• Contract document filing and organization on shared drive.
• Provides support during staff moves and updates seating maps.
• Liaises with HR and OT to support new hire orientation and security badge process.
• Assists with office management in purchasing office furniture, fixtures and equipment.
• Assists with storage inventory management and logistics.
• Participate in reception duties as needed.
• Ensures office space meets SOM standards.
• Dedicate the necessary time beyond routine hours (as required, including last minute needs) to assist in meeting business commitments.

Skills

Microsoft Office

Google Workspace

Leadership

Interpersonal skills

Communication skills

Staff interaction

Education

College degree preferred

Job description

Success at SOM Means Ideas

We believe in a meritocracy of ideas.

Knowledge

We believe that expertise is the result of lifelong learning. We are not expected to know everything, but rather to passionately pursue answers, develop new skills and deepen our knowledge.

Product

We strive for excellence in the concept, quality, and delivery of our work.

Individual

We value individuals who bring the highest standards of professionalism and personal integrity in the way they work. Each person can develop and contribute their wealth of attributes, skills and knowledge to support the overall health of the firm.

Team

We value the power of interdisciplinary integration. A positive team culture in which everyone collaborates openly towards common goals is essential.

Firm

We have a history of making transformative contributions to the profession and our communities. We are constantly innovating and attempting to bring new approaches, solutions and processes to our work.

Position Responsibilities

• Assists Office Leadership to meet requests for all office-related matters.
• Assist with the Administration of the office space and facilities, helping to ensure adequate supplies, coordination of staff seating and relocations.
• Serve as the first point of contact in responding to operations requests from staff.
• Identify, organize and implement office and administrative projects independently in accordance with deadlines.
• Coordinate new hire desk assignments and set up.
• Coordinate multiple schedules, both individual and project specific.
• Maintain new vendor setup and building management onboarding.
• Assists with communication, scheduling, coordination and follow up of contracted services.
• Processes approved invoices, addresses billing inquiries and partners with AP to resolve payment/coding issues.
• Contract document filing and organization on shared drive.
• Provides support during staff moves and updates seating maps.
• Liaises with HR and OT to support new hire orientation and security badge process.
• Assists with office management in purchasing office furniture, fixtures and equipment.
• Assists with storage inventory management and logistics.
• Participate in reception duties as needed.
• Ensures office space meets SOM standards.
• Dedicate the necessary time beyond routine hours (as required, including last minute needs) to assist in meeting business commitments.

Minimum Qualifications

• College degree preferred or equivalent knowledge, skills and abilities.
• Experience in architecture is preferred.
• Extensive knowledge of Microsoft Office and Google Workspace.
• Excellent leadership, interpersonal skills, communication skills, both oral and written.
• Ability to interact with all levels of staff and Partnership.

Compensation

Compensation for this role is based upon experience, qualifications, location, and education and typically ranges from $50,000 to $60,000.

For more about SOM: www.som.com

Skidmore, Owings & Merrill (SOM) is a global practice of architects, engineers, and planners renowned for designing buildings, interiors, and public spaces that push the boundaries of technical and environmental innovation. Our interdisciplinary teams collaborate across an international network of studios to deliver projects of lasting impact. Through our built work, research, and advocacy, we are advancing strategies to decarbonize the built environment. Learn more about our commitment to climate action.

Working at SOM Our practice was built to champion inclusivity of expertise, people, and ideas. Together, we cultivate an entrepreneurial mindset that equips our teams to face new challenges. Our studio culture offers opportunities for mentorship, growth, and leadership across project teams, offices, and employee resource groups. SOM is proud to be an equal opportunity and affirmative action employer, and we have been recognized with the highest ranking awarded on the Human Rights Campaign Foundation’s Corporate Equality Index. We publish an annual Impact Report as part of our ongoing commitment to advancing equity in our practice and the profession.

Our Benefits

• We offer medical, dental, vision, disability, life, and accident insurance.
• We also offer retirement support, free access to employee assistance programs for employees and family members, workplace flexibility, paid holidays, family leave, and paid time off.
• We reimburse costs for professional licenses, certifications, and exams, and offer specialized, in-house career development and mentorship programs designed to help you advance your knowledge and expertise.