Office Experience & Facilities Lead

Procare Solutions; Denver (CO); On-site; USD 72,000 - 84,000; Full time

Benefits offered by this job

Medical benefits

Dental benefits

Vision benefits

401K with match

Employee Stock Purchase Plan

RTD EcoPass

Tuition Reimbursement

Regular company meals

Job summary

Procare Solutions, a Denver-based provider of child care management solutions, seeks a Workplace Manager to own day-to-day office operations, ensure safety and efficiency, and shape the employee experience from onboarding to events. You will partner with HR, IT, and Finance to maintain a welcoming environment and efficient processes.

The role emphasizes budget control, policy development, space planning, and coordination of office-related projects in a fast-paced setting.

Qualifications

• Exceptional customer experience.
• Detail-oriented with a high level of accuracy.
• Strong organizational and time-management skills.
• Ability to build and maintain positive relationships across all levels of the organization.
• Strong written and verbal communication skills.
• Ability to maintain confidentiality of sensitive information.
• Bachelor’s degree in Business or related field preferred.
• 3+ years' of workplace management or related experience.
• Knowledge and understanding of office construction and project coordination.
• Proficiency with MS Office and other relevant business applications.

Responsibilities

• Own the end-to-end office experience, championing initiatives that build community, connection, and a strong workplace culture.
• Serve as the single point of contact for all office maintenance needs.
• Coordinate with office-related vendors to ensure timely, quality service delivery.
• Coordinate lease administration and serve as the primary liaison with landlords and property management on building-related matters.
• Manage and oversee all visitors entering the office space, ensuring a welcoming and secure experience.
• Lead the office safety committee, including organizing meeting minutes and maintaining the emergency action plan.
• Administer the activation and deactivation of employee office badges and access credentials.
• Serve as the primary point of contact for all office-related communications.
• Verify and reconcile all office-related expenses, ensuring accuracy and compliance with company policies.
• Track and manage the office budget, including reporting and expense oversight.
• Develop office policies and procedures, identifying opportunities for continuous improvement.
• Process and review office-related change requests and construction projects.
• Participate in and help manage the planning and execution of an office relocation.
• Order and maintain inventory of office supplies to ensure adequate stock levels.
• Manage incoming and outgoing mail, packages, and courier services.
• Maintain a clean, organized, and professional office environment.
• Manage seating chart assignments and space planning to optimize the office layout.
• Manage employee parking and public transportation pass programs.
• Partner with Human Resources to address employee questions and inquiries.
• Partner with IT to coordinate conference room audio/visual setup and troubleshooting.
• Coordinate and execute office and company events, managing logistics from planning through completion.
• Organize and coordinate office lunches and catering needs.
• Participate in the company’s annual ESG (Environmental, Social, and Governance) reporting requirements.

Skills

Customer service

Detail-oriented

Organizational skills

Communication skills

Confidentiality

Relationship-building

Office operations knowledge

Problem solving

Budget awareness

Time-management

Education

Bachelor's degree in Business or related field

Tools

MS Office

Job description

Procare Solutions, a Denver-based provider of child care management solutions, seeks a Workplace Manager to own day-to-day office operations, ensure safety and efficiency, and shape the employee experience from onboarding to events. You will partner with HR, IT, and Finance to maintain a welcoming environment and efficient processes.

The role emphasizes budget control, policy development, space planning, and coordination of office-related projects in a fast-paced setting.