Office Experience Coordinator

Ricoh Americas Corporation; San Diego (CA); Presencial; USD 32 000 - 35 000; Tempo integral

Vantagens oferecidas por esta oferta de emprego

Health insurance

401(k) plan

Tuition assistance

Paid time off

Employee benefits

Resumo da oferta

Ricoh Americas Corporation is seeking a Site Leader in San Diego to oversee daily office operations, coordinate facilities activities, and ensure a professional, welcoming environment for colleagues and guests. You will manage supplies, support conference spaces, and act as the onsite point of contact for service quality and compliance.

In this role you will collaborate with vendors and building teams, assist with moves and space planning, and help drive operational excellence while delivering

Qualificações

• Experience in office administration, office services, facilities coordination, or related field.
• Strong customer service and communication skills.
• Excellent organizational skills with ability to manage multiple priorities.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel).
• Ability to work independently and take initiative in resolving issues.

Responsabilidades

• Serve as the primary point of contact for day-to-day office operations and maintain a welcoming workplace environment.
• Coordinate facilities activities, report maintenance, and track repairs to address issues promptly.
• Maintain inventory of office, kitchen, and conference room supplies and manage stock levels.
• Ensure common areas and meeting spaces are clean, organized, and fully stocked.
• Provide reception coverage, greet visitors, manage guest access, and deliver a positive experience.
• Prepare and set up conference rooms for meetings and events, coordinating resources as needed.
• Partner with vendors and building management to support site maintenance and services.
• Assist with office moves, workstation setup, and space planning tasks.
• Support shipping, receiving, and package distribution activities as required.
• Conduct site walks to identify and resolve operational or safety concerns.

Conhecimentos

Office administration

Facilities coordination

Workplace services

Hospitality

Customer service

Communication

Ferramentas

Microsoft Office

Outlook

Excel

Word

Descrição da oferta de emprego

Site Leader

Pay Rate: $23.00 - $25.50 per hour

Position Profile

The Site Leader is responsible for overseeing the daily operations of a small site and serves as the primary point of contact for onsite office services. This role acts as a resource for a small team, escalates facility-related issues to leadership, supports operational excellence, and ensures customer service expectations are consistently met.

The Site Leader is accountable for performing contracted office services, including but not limited to Copy Services,Courier Services,Managed Print Services,Hospitality Services,Imaging Services,Mail Services.

This position also serves as the onsite point of contact for customer concerns and contract compliance when no Site Manager is assigned.

Roles & Responsibilities

• Serve as the primary point of contact for day-to-day office operations, ensuring a professional, organized, and welcoming workplace environment.

• Coordinate facilities-related activities, including reporting maintenance concerns, tracking repairs, and following up on issues such as wall blemishes, furniture damage, lighting, and workspace upkeep.

• Maintain inventory of office, kitchen, and conference room supplies; monitor stock levels and place orders as needed.

• Ensure common areas, break rooms, conference rooms, and collaborative spaces are clean, organized, and fully stocked.

• Provide reception coverage by greeting visitors, managing guest access, answering inquiries, and delivering a positive customer experience.

• Prepare and set up conference rooms for meetings, training sessions, executive visits, and special events, including room configuration and coordination of required resources.

• Partner with vendors, facilities teams, and building management to support site maintenance, workplace services, and operational needs.

• Assist with office moves, workstation setup, seating arrangements, and space planning activities.

• Support shipping, receiving, and package distribution activities as needed.

• Conduct regular site walks to identify operational, safety, or maintenance concerns and ensure timely resolution.

• Maintain accurate inventory records and track supply usage to support cost-effective operations.

• Support company events, employee engagement activities, and onsite meetings through logistics coordination and setup.

• Proactively identify opportunities to improve workplace efficiency, organization, and the overall employee experience.

Qualifications

• Experience in office administration, office services, facilities coordination, workplace services, hospitality, or a related field.

• Strong customer service and communication skills.

• Excellent organizational skills with the ability to manage multiple priorities simultaneously.

• Proficiency in Microsoft Office Suite, including Outlook, Word, and Excel.

• Ability to work independently and take initiative in resolving issues.

• Ability to lift and move office supplies, packages, or materials as needed.

Disclaimer

The above statements are intended to describe the general nature and level of work performed by individuals assigned to this position. They are not intended to be an exhaustive list of all responsibilities, duties, skills, efforts, or working conditions associated with the role.

Come Create at Ricoh:

If you are seeking a team driven by passion and purpose, come create with us at Ricoh. We are a team of information seekers and customer-obsessed collaborators who aspire to deliver the services, solutions, and technologies that empower business success. We are looking for talented, inspired individuals to join us to help drive high-performance team and our commitment to excellence.

Ricoh is an integrated solutions provider and partner that connects people and technology, creates outstanding customer experiences, and delivers innovation for businesses worldwide. We empower digital workplaces by enabling individuals to work smarter from any location and harness the power of information—how it is collected, stored, managed, and shared—to unlock the potential in every organization. We deliver services and technologies that inspire our customers’ success and guide them toward a better and more sustainable future. If you are seeking a purpose-driven and passionate team, come create with us, and help drive our high-performance culture of excellence into tomorrow.

Invest in Yourself:

At Ricoh, you can:

• Choose from a broad selection of medical, dental, life, and disability insurance options.

• Contribute to your financial security with Retirement Savings Plan (401K), Health Savings Account (HSA), and Flexible Spending Account (FSA) investments.

• Augment your education with team member tuition assistance programs.

• Enjoy paid vacation time and paid holidays annually

• Tap into many other benefits to enhance your health, wellness, and ongoing personal and professional development.