Office & Events Operations Manager

Jobtailor; Dallas (TX); On-site; USD 45,000 - 65,000; Full time

Job summary

Jobtailor is seeking an experienced office administrator/operations coordinator in Dallas to support conferences and events from planning through execution. The role includes managing facilities, coordinating staff and volunteers, handling procurement, and maintaining financial records.

Ideal candidates have a degree and 5+ years in admin/office management, with hospitality or event planning experience preferred. Strong organization, communication, and leadership skills are essential for success.

Qualifications

• Bachelor's or Associate degree or equivalent combination of education and experience.
• Minimum of five years in administrative support or office management.
• Hospitality or event planning experience preferred.
• Exceptional listening and customer service skills, professional under pressure.
• Strong organization, multitasking, and attention to detail in a fast-paced setting.
• Solid problem-solving, root-cause analysis, and practical solution implementation.
• Strong interpersonal skills with staff, vendors, and volunteers.
• Proficiency with Microsoft Outlook; Canva familiarity a plus.
• Clear communication, professional image at all times.
• Growth mindset with desire to learn and improve.
• Sound judgment and decision-making under stress.
• Leadership and team management experience.

Responsibilities

• Support planning and execution of conferences, meetings, and events from request to completion.
• Coordinate event delivery, schedules, tasks, and staff/volunteers to ensure high-quality execution.
• Prepare invoices, guest check-outs, and post-event surveys; maintain Master File documentation.
• Oversee daily facility operations: lodging, meeting rooms, and common areas.
• Monitor the center budget, expenses, vendor contracts, and resource allocation.
• Assist in processing payables and maintaining financial records with Finance.
• Maintain office technology systems—security cameras, IT equipment, printers—to ensure uptime.
• Oversee procurement and inventory of supplies for cost-effective purchasing and timely delivery.
• Develop and maintain SOPs for event coordination and daily operations.
• Coordinate internal communications, staff meetings, recognition, training; foster teamwork and engagement.

Skills

Organizational abilities

Problem-solving

Interpersonal skills

Communication skills

Professionalism

Leadership

Team management

Education

Associate or Bachelor's degree

Equivalent combination of education and experience

Job description

Jobtailor is seeking an experienced office administrator/operations coordinator in Dallas to support conferences and events from planning through execution. The role includes managing facilities, coordinating staff and volunteers, handling procurement, and maintaining financial records.

Ideal candidates have a degree and 5+ years in admin/office management, with hospitality or event planning experience preferred. Strong organization, communication, and leadership skills are essential for success.