Event Logistics & Payroll Manager

Jobtailor; Houston (TX); On-site; USD 45,000 - 75,000; Full time

Job summary

Jobtailor in Houston is seeking an experienced Events & Operations Coordinator to manage travel, lodging, and payroll for event staff across camps and competitions.

You will work with hotels, travel agencies, and internal teams to ensure accurate timekeeping, payroll processing, and compliance with labor policies. Roles include staff scheduling, budgeting, and post-event financial reporting.

Qualifications

• Bachelor’s degree or equivalent work experience in business or related field.
• Minimum 3 years of events experience preferred.
• Cheer or Dance experience preferred.
• Strong knowledge of Salesforce, UKG, Workday, LMS and Concur for reporting.
• Proficiency in Excel, SharePoint, and Adobe Suite.
• Excellent verbal and written communication; able to work independently or with a team.

Responsibilities

• Coordinate all travel and lodging for event personnel for camps, competitions, and related events.
• Collaborate with external vendors (hotels, travel agencies) as needed.
• Serve as primary timekeeping and payroll contact to ensure accurate compensation.
• Monitor staffing hours, overtime, and meals/rest break compliance.
• Audit timecards, resolve discrepancies, and meet payroll deadlines.
• Support timecard approvals, labor budgeting, and compliance with timekeeping policies.
• Confirm staff for competitions and communicate with event personnel before planning.
• Distribute event information to staff and judges prior to events.
• Assist with box office staff, admissions reporting, and internal ticket systems.
• Prepare post-event financial details with Event Coordinator and Finance Manager.
• Assist budgeting and forecasting pre-event financials with Event Coordinator.
• Drive travel targets by adjusting schedules and logistics to meet goals.
• Maintain relationships with event groups to increase retention.
• Organize ground transportation based on arrivals and departures.
• Assess staff intent to work each season and set pay rates by service years.

Skills

Event Coordination

Payroll Administration

Budgeting

Data Reporting

Timecard Auditing

Staff Scheduling

Logistics Management

Compliance Monitoring

Financial Forecasting

Multi-tasking

Education

Bachelor’s degree in business or related field

Equivalent work experience

Tools

SalesForce

UKG

Workday

Varsity University LMS

Concur

Microsoft Office

Sharepoint

Adobe

Job description

Jobtailor in Houston is seeking an experienced Events & Operations Coordinator to manage travel, lodging, and payroll for event staff across camps and competitions.

You will work with hotels, travel agencies, and internal teams to ensure accurate timekeeping, payroll processing, and compliance with labor policies. Roles include staff scheduling, budgeting, and post-event financial reporting.