Office & Events Manager - Lead Operations & Admin

Horning Management LLC Corporation; Washington (District of Columbia); On-site; USD 38,000 - 45,000; Full time

Benefits offered by this job

On-site work

Company events

Job summary

Horning Management LLC Corporation in Washington, DC is seeking an Office Manager to keep the main office running. You will own office operations, vendor coordination, reception, mail, supplies, and workspace setup for new employees, while supporting the executive team with calendars, travel, and reporting.

You will plan and execute company events, manage budgets and invoices, coordinate meetings and trainings, and ensure records, safety, and facilities run smoothly.

Qualifications

• High school diploma or GED plus five or more years of office management or executive support experience.
• Experience planning and coordinating company events end to end.
• Advanced proficiency with Microsoft Outlook, Word, Excel, and PowerPoint.
• Ability to coordinate vendors and manage multiple requests.
• Excellent written and verbal communication and discretion.
• Reliable on-site attendance five days per week with occasional evenings and weekend event work.

Responsibilities

• Own day-to-day office operations and serve as internal contact for office, facilities, and general workplace questions.
• Coordinate with building management and outside vendors on maintenance requests, repairs, services, and access, tracking items through completion.
• Maintain office procedures, administrative workflows, and shared calendars, and communicate building notices and updates to employees.
• Plan and execute Horning's company events end to end, including budget, venue, catering, invitations and RSVPs, materials, day-of execution, and wrap-up.
• Serve as central coordinator for company-wide employee activities, recognition events, and seasonal programming.
• Manage event budgets, solicit vendor quotes, reconcile invoices, and recommend improvements.
• Coordinate logistics for quarterly meetings and trainings, including venues, catering, and materials.
• Greet and assist visitors, monitor phone system and inboxes, and maintain logs for follow-up.
• Schedule meetings, manage calendars, and prepare materials in advance.
• Book business travel for executives and prepare itineraries and expense documentation.
• Coordinate Horning's social media presence in partnership with leadership.
• Process routine invoices, maintain vendor certificates of insurance, and handle special projects as assigned.
• Prepare physical workspaces for new hires and coordinate internal moves.

Skills

Office management

Vendor coordination

Event planning

Administrative support

MS Office

Communication skills

Time management

Education

Bachelor's degree in business or related field

Tools

Nexus

Yardi

PowerPoint

Excel

Outlook

Job description

Horning Management LLC Corporation in Washington, DC is seeking an Office Manager to keep the main office running. You will own office operations, vendor coordination, reception, mail, supplies, and workspace setup for new employees, while supporting the executive team with calendars, travel, and reporting.

You will plan and execute company events, manage budgets and invoices, coordinate meetings and trainings, and ensure records, safety, and facilities run smoothly.