Office Engineers

Hvea Engineers; New York (NY); On-site; USD 60,000 - 95,000; Full time

Job summary

An established industry player is seeking an Office Engineer to join their dynamic team in the New York Metro area. This role involves supporting construction projects through meticulous schedule management, documentation tracking, and compliance with NYSDOT regulations. The ideal candidate will possess strong communication skills and a keen eye for detail, ensuring that all project records are maintained accurately. With a commitment to professional growth, this position offers a competitive salary and a comprehensive benefits package, including health insurance and opportunities for advancement. If you are ready to take your career to the next level in a supportive environment, this opportunity is for you.

Benefits

Comprehensive health insurance

Dental and vision coverage

Short-term and long-term disability insurance

Life insurance

Tuition reimbursement

Paid time off

Qualifications

• 5+ years of Office Engineer experience with knowledge of NYSDOT specifications.
• Proficiency in Microsoft Office and construction documentation.

Responsibilities

• Support project management with schedules, RFIs, and change orders.
• Maintain organized construction files and oversee daily reports.

Skills

Communication Skills

Time Management

Attention to Detail

Independent Work

Education

High School Diploma or GED

Bachelor’s Degree in Engineering

Tools

Microsoft Office

NYSDOT Software Applications

APPIA Construction Management Software

Job description

HVEA Engineers is a recognized leader in the transportation field located in the Hudson Valley. We are noted for both providing the highest quality technical work and our consistent performance in responding to our clients’ needs and interests. Our reputation reflects excellence in our commitment to accuracy, professional expertise, and exemplary client service.

HVEA provides a range of services including design and construction inspection of transportation infrastructure, consulting, and construction materials testing services.

We are seeking an Office Engineer to work on construction projects in the New York Metro area and Hudson Valley region.

Essential Duties and Responsibilities include the following:

• Support Resident Engineer/Project Manager with the preparation and maintenance of construction schedules.
• Initiate, prepare, review, track, post, and distribute RFI’s and change orders.
• Receive, prepare, review, process, forward, and track status of NYSDOT submittals.
• Maintain all NYSDOT MURK compliant record keeping.
• Process material acceptance letters.
• Maintain organized and detailed construction files, project records, and logs.
• Oversee and review daily field inspector reports.
• Track, document, and manage project issues and conditions.
• Attend project meetings and record meeting minutes.
• Prepare monthly project status reports.
• Assist Project Manager/Resident Engineer with payment requisition review.
• Assist in project close-out activities including the resolution of potential claims.
• Track and process all contract payments including fuel, asphalt, and steel adjustments.
• EEO compliance reporting, DBE, and trainee requirements.
• Prepare and reconcile cost plus records.
• Review, analyze, and make recommendations for contractor claims.
• Establish and maintain shop drawings, working drawings, and submittals.
• Review and monitor contractor payroll and insurance documentation.
• Prepare final documents, ensuring project documentation is processed in a timely manner and is retrievable.
• Other duties as assigned.

Minimum Qualifications:

• High school diploma or GED.
• 5+ years of relevant Office Engineer experience.
• Proficiency in Microsoft Office with the ability to manipulate and edit data and create reports.
• Knowledgeable of NYSDOT construction plans, specifications, and estimate preparation, review processing, and compliance requirements for construction projects.
• Knowledgeable of construction materials, methods, and procedures.
• Excellent communication (written and oral) and interpersonal skills.
• Experience working with contract documents and construction plans and specifications.
• Ability to work independently with minimal supervision.
• Strong time management skills and excellent attention to detail.
• A personal vehicle is required for traveling to the field office.

Preferred Qualifications:

• NYSDOT and/or Locally Administered Federal Aid Project Experience.
• Bachelor’s degree in Engineering or a related field from an ABET/EAC accredited program.
• Proficiency and experience using NYSDOT software applications including Site Manager.
• Specialty knowledge of transit, bridge, roadway, utility, or transportation work.
• Proficiency and experience using APPIA construction management software.

Physical Requirements of this position include:

The position requires the employee to work in potentially dangerous surroundings, sometimes in inclement weather conditions including rain. They must have the ability to lift up to 50 pounds, walk and stand for extended periods of time.

This position may require the regular operation of a motor vehicle, which may require remaining stationary for extended periods of time.

We offer competitive salaries and a wide range of benefits, including:

• Comprehensive group health, dental, vision, short-term disability, long-term disability, and life insurance coverage.
• A variety of voluntary benefits.
• Opportunity for professional growth and advancement including tuition reimbursement.
• Paid time off.

Please send resume, cover letter, and salary requirements to [e-mail].