Office Engineer

Zephyr U A S Inc; Los Angeles (CA); On-site; USD 87,000 - 135,000; Full time

Benefits offered by this job

Medical/Dental/Vision

401(k) with company match

PTO

Paid Holidays

Disability Insurance

Educational Assistance

Performance Bonuses

Service Awards

Flexible/Hybrid Work

Job summary

Zephyr Rail in Orange, CA, seeks an Office Engineer to serve as the on-site project coordinator, manage submittals, RFIs and progress reports, and support the resident engineer and field staff to ensure accurate records and smooth information flow.

Requires a bachelor’s in civil engineering or construction management and 5+ years in office engineering on infrastructure projects; proficiency with Bluebeam, Procore and MS Excel; strong organization and communication.

Qualifications

• Bachelor’s degree in civil engineering, construction management, or related field (or equivalent experience).
• 5+ years of experience as an Office Engineer or in project documentation on infrastructure projects.
• Rail or transit experience required.
• Strong working knowledge of contract documentation, submittals, RFIs, change orders, and pay estimates.
• Proficiency in Bluebeam, Procore, MS Excel, and other document management platforms.

Responsibilities

• Records, prepares, and distributes meeting minutes and weekly progress reports.
• Maintains Project Quantities Book.
• Maintains current records of contractor progress payments, contract drawings, and other documents as required.
• Supervises clerical staff in the field office.
• Participates in processing change orders and claims, and coordinates support for estimating, schedule analysis, and engineering associated with changes.
• Coordinates receipt of, logs in, and distributes contractor submittals, inspector daily reports, and contractor daily reports.
• Coordinates and logs responses to RFIs and technical document reviews with stakeholders.

Skills

Attention to detail

Organizational skills

Communication

Teamwork

Education

Bachelor’s degree in civil engineering, construction management, or related field (or equivalent experience)

Tools

Bluebeam

Procore

MS Excel

Job description

About Zephyr Rail

Zephyr Rail is an engineering design and construction management firm based in Orange, CA. We specialize in providing comprehensive solutions in railroad design, construction management, and UAV solutions.

We are proud to have earned Zweig Group’s recognition as a "Best Firms to Work For" for three consecutive years, demonstrating our commitment to our team and our industry.

Job Summary

As an Office Engineer, you will serve as the primary on-site leader for Zephyr Rail. You will be a vital member of the project team, offering crucial administrative and technical support to the resident engineer and field staff. Your responsibilities include managing all project documentation, such as submittals, RFIs, and progress reports. This role acts as a central hub for project coordination and contract administration, ensuring accurate record-keeping and smooth information flow to facilitate the successful execution of complex rail and transportation projects.

• Records, prepares, and distributes meeting minutes and weekly progress reports.
• Maintains Project Quantities Book.
• Maintains current records of contractor progress payments, contract drawings, and other documents as required.
• Supervises clerical staff in the field office.
• Participates in processing change orders and claims, and coordinates support for estimating, schedule analysis, and engineering associated with changes.
• Participates in negotiations and claims settlements as directed by the resident engineer.
• Coordinates taking contractor monthly progress photos and monthly resident engineer photos.
• Acts as a liaison between the field inspection team and contractor personnel as directed by the resident engineer.
• Coordinates receipt of, logs in, and distributes contractor submittals, inspector daily reports, and contractor daily reports.
• Coordinates and logs responses to RFIs and technical document reviews with stakeholders.

• Bachelor’s degree in civil engineering, construction management, or related field (or equivalent experience).
• 5+ years of experience as an Office Engineer or in project documentation on infrastructure projects.
• Rail or transit experience required.
• Strong working knowledge of contract documentation, submittals, RFIs, change orders, and pay estimates.
• Proficiency in Bluebeam, Procore, MS Excel, and other document management platforms.
• Exceptional attention to detail and organizational skills.
• Ability to work effectively in a fast-paced, deadline-driven environment with multiple priorities.
• Excellent communication and teamwork skills.
• Authorized to work in the U.S.

Salary Range: $87,000 - $135,000 / annually

• Paid Medical, Dental, and Vision
• 401(k) Plan (with company match)
• Paid Time Off (PTO)
• Paid Holidays
• Disability Insurance
• Educational Assistance and Licensure Support
• Performance-based Bonuses
• Service Awards
• Flexible/Hybrid Work Arrangements (role-dependent)

At Zephyr Rail, we're an equal opportunity employer dedicated to fostering diversity and inclusion.