Office Engineer

WSP; Herndon (VA); On-site; USD 65,000 - 85,000; Full time

Job summary

WSP is seeking an Office Engineer to join our Construction Management team in Herndon, Virginia. This full-time position requires strong project management skills to support projects from Alexandria, VA to D.C.

The ideal candidate will manage schedules, assist in the on-boarding of personnel, and maintain office functions. A Bachelor’s degree and 3+ years experience in similar roles are essential for success in this job.

Strong interpersonal and organizational skills are necessary for a fast-paced environment.

Qualifications

• 3+ years of experience in a relevant project management role.
• Experience on large construction projects as an Office Engineer/Manager.
• Ability to multi-task and prioritize work in a fast-paced environment.

Responsibilities

• Support project leadership and manage project office schedule.
• Prepare meeting materials and assist with on-boarding.
• Maintain office supplies and coordinate visitor logistics.

Skills

Project Management

Schedule Coordination

Interpersonal Skills

Organizational Skills

Time Management

Education

Bachelor’s degree in Business Management, Construction Management, Project Management or Engineering

Tools

MS Office

Outlook

Excel

PowerPoint

Job description

This Opportunity

WSP is seeking an Office Engineer to join our Construction Management team. This position is for full-time in-person, on-site at our Long Bridge Replacement Project spanning Alexandria, VA to D.C. Locations may include either.

Your Impact

• Project leadership support, to Program Manager, Senior Office Manager, Area Construction Managers and Engineers
• Manage the project office schedule; synchronize and deconflict project calendars across construction packages and ensure appropriate representation for project staff
• Ensure conference room and facilities are scheduled and fully functional
• Ensure meetings and materials are prepared and presented with enough lead time to accommodate modifications and changes
• Ensure key client and project staff attendees are scheduled and available
• Assist the project team with schedule coordination and outlook invitations
• Assist client and Joint Venture project management with the preparation of correspondence and internal and external presentations and products
• On-boarding of personnel:
• Monitor and track all required training for team members
• Ensure proper on/off-boarding support for all team members (Emails, file access, project orientation, etc.)
• Assist with tracking any training and support requirement for project personnel
• Facility Management:
• Maintain building and parking passes
• Maintain seating and office plan for office space designation
• Interface with client IT staff and others as necessary
• Maintain schedule, appearance and functionality of conference rooms
• Liaison to the building management company as appropriate
• Provide important building information to the project team.
• Order office supplies and maintain inventory
• Equipment and PPE:
• Maintain equipment-IT or support equipment for field
• Ensure proper vehicle and support equipment for project leadership
• Coordinate for PPE issue-standardize for all team members
• Guest and visitor support
• Ensure guests are greeted and supported
• Schedule and coordinate meeting and briefing materials for client as necessary
• Coordinate visitors to the office and the construction site (in coordination with the CM team)
• Ensure all logistics are in-place to support office visitors and site visitors and tours
• Provide support to senior project staff as required
• Back-up support for Project Control functions:
  • Production manager (submittals, RFIs, project correspondence, document control)
  • Contracts Manager (subcontracts drafting and issue, contract compliance)

Minimum Requirements

• Bachelor’s degree in Business Management, Construction Management, Project Management or an Engineering field
• 3+ years of experience as a Project Manager, Office Engineer, Office Manager, or Office Administrator.
• Proven track record or experience as an Office Manager/ Office Engineer on large construction projects
• Proficient in the use of business software and applications such as MS Office, Outlook, Excel, PowerPoint
• Demonstrated strong interpersonal skills and organizational/ planning skills in a fast-paced environment
• Excellent time management skills, have the ability to multi-task and prioritize work