Office Engineer

lusternational; Fresno (CA); On-site; USD 90,000 - 130,000; Full time

Job summary

lusternational is seeking Office Engineers at multiple skill levels to support large-scale heavy civil projects in California. The role oversees submittals, RFIs, contract records, pay applications, and change documentation to keep payment, time, and entitlement decisions current for audits or reviews.

You will maintain records, review pay apps, coordinate with contractors and agency staff, and prepare progress reports and minutes.

Qualifications

• Bachelor's degree in civil/ construction engineering or related field.
• 5+ years of office engineering on large heavy-civil projects.
• Experience administering submittal, RFI, and logs on active construction programs.
• Knowledge of contract docs, specs, and pay apps.
• Experience with Procore, e-Builder, Primavera P6, Unifier, Kahua.
• Proficiency with MS Office 365.

Responsibilities

• Administer submittal and RFI processes with logs and responses.
• Maintain construction record sets and ensure current approved versions.
• Review pay applications against quantities and schedule of values.
• Compile change order documentation and negotiation history.
• Monitor insurance certificates, bonds, payroll, DBE, and permit conditions.
• Coordinate document flow across active work areas.
• Prepare program progress reports and meeting minutes.
• Organize document control structure for audit readiness.
• Support schedule updates by reconciling submissions and changes.

Skills

Excellent written and verbal comms

Multitasking

Team collaboration

Problem solving

Education

Bachelor's degree in civil/ construction engineering

Master's degree in civil/ construction engineering (preferred)

Tools

Procore

e-Builder

Primavera P6

Unifier

Kahua

Microsoft Office 365

Microsoft Power BI

Oracle

Job description

About the Positions

We're seeking Office Engineers of various skill levels to support large, complex heavy civil infrastructure programs, including highways, roads, bridges, transit (bus and rail), aviation (international airports), and water/wastewater projects delivered through both traditional and alternative delivery methods. These positions run the construction office: submittals, RFIs, contract records, pay applications, and change documentation. You'll keep that record complete and current so decisions on payment, time, and entitlement hold up months later under audit or claim review.

This post is for future roles and not for a specific opportunity that is available right now. We accept applications and conduct interviews in advance of upcoming hiring needs. When a candidate is selected, their profile is activated in our talent pool for this specialty area. We notify our talent pool candidates first whenever we have a project need.

Responsibilities may include, but are not limited to, the following:

• May administer the program's submittal and RFI process, logging, distributing, and tracking each item through technical review to a documented response within the contractual review period.
• Maintain the construction record set, including contract documents, plans, specifications, addenda, and as-built markups, so the current approved version is the one in use.
• Review pay applications and progress payment requests against verified quantities, the approved schedule of values, and contract terms, and route them for approval.
• Compile and track change order documentation, including entitlement records, independent estimate backup, and negotiation history, so the program's position is documented before anything is executed.
• Monitor contract compliance items, including insurance certificates, bonds, certified payroll, DBE participation, and permit conditions, and elevate lapses before they affect payment.
• Coordinate document flow across active work areas and the contract packages they support.
• Reconcile field records, daily reports, and quantity documentation against contractor submissions so program records support payment decisions and claim review.
• Coordinate with contractors, designers, and agency staff to keep responses moving, and document review cycle delays and their cause when they occur.
• Prepare program progress reports, log summaries, and meeting minutes, and track open action items to closure.
• Organize the project's document control structure, including naming conventions, version control, and retention, so the record survives audit, claim review, and funding review.
• Support schedule updates by reconciling schedule submissions against program records of submittals, RFIs, and change activity.

Attributes

• Excellent written and verbal communication and interpersonal skills.
• Excellent multi-tasking and organizational skills.
• Collaborative mindset that fosters teamwork, trust, and positive relationships.
• Natural curiosity, problem-solving abilities, and a commitment to continuous improvement.

Minimum Qualifications

• Bachelor's degree in civil engineering, construction engineering, construction management, or engineering technology, or related field, or equivalent combination of education and experience.
• 5+ years of office engineering experience for large (>$500M), complex, heavy-civil infrastructure projects.
• Experience administering submittal, RFI, and construction correspondence logs on an active construction program.
• Working knowledge of contract documents, technical specifications, and construction drawings, and of how pay applications and change orders are documented against them.
• Experience with industry standard document management and project / construction management software (e.g., Procore, e-Builder, Primavera P6, Unifier, Kahua, etc.).
• Proficiency with Microsoft Office Suite/Office 365 (e.g., Outlook, Teams, Word, PowerPoint, etc.).

Preferred Qualifications

• Master's degree in civil engineering, construction engineering, construction management, or engineering technology.
• Active professional certifications such as CCM (CMAA), PMP (PMI), and/or CDT (CSI).
• Experience running the owner's construction office records on a package exceeding $100M in construction value.
• Experience administering pay applications and progress payments on a program valued at $1B+.
• Experience assembling change order and claim documentation that was later relied on in negotiation, dispute review board, or audit.
• Understanding of public agency procedures and contract compliance requirements (e.g., FTA, FAA, state DOT, etc.).
• Experience with industry standard labor compliance and document collaboration software (e.g., LCPtracker, B2GNow, Bluebeam Revu, SharePoint, etc.).
• Proficiency with Microsoft Power BI, Oracle